Calculated Hire
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Recruitment Specialist at Calculated Hire Administrative Support Specialist – Fleet & Garage Operations
Onsite Role:
Seeking an experienced
Administrative Support Specialist
to provide day‑to‑day administrative and operational support for garage operations serving both the
Aberdeen and Florence WMS locations . This role is critical in supporting technicians and supervisors by ensuring accurate data entry, invoice processing, asset tracking, and system updates related to fleet and garage activities.
Key Responsibilities
Research, prepare, and process
internal and external service invoices
accurately and on time
Reconcile
vendor accounts
and
Fleet credit card transactions
across multiple expense management systems
Enter and manage
garage employee timesheets
in MyTime for payroll processing
Process
expense reports
for Duke‑issued credit cards and direct‑bill invoices
Maintain and update
Maximo
with:
Service repairs and work order statuses
Asset coding, licensing, registration, and renewals
Storm‑related charges and supporting comments
Support fleet custodians with:
Vehicle inspections and notifications
Licensing, registration, and tag management
Asset reassignment updates
Perform
account code validation
for business units as needed
Submit and track
facilities maintenance and building repair requests
Administrative & Operational Support
Provide daily support to garage supervisors and technicians, including
Travel coordination and scheduling
Computer and systems assistance (Portal Q&A support)
Onboarding of new technicians
Mail processing (incoming and outgoing)
Conference room and meeting coordination
General ad hoc administrative support as needed
Qualifications
5+ years of administrative or operational support experience
Proven ability to work within
established procedures
with moderate oversight
Strong proficiency in
Microsoft Office
(Word, Excel, PowerPoint)
Experience supporting
payroll, invoicing, expense tracking, and scheduling
Comfortable working in
enterprise systems
(Maximo experience a strong plus)
Highly organized with strong attention to detail
Effective written and verbal communication skills
Ability to manage multiple priorities in a fast‑paced, operational environment
Seniority level Associate
Employment type Full‑time
Job function Administrative
Industries Appliances, Electrical, and Electronics Manufacturing
Referrals increase your chances of interviewing at Calculated Hire by 2x
Inferred from the description for this job
Medical insurance
Vision insurance
Get notified about new Administrative Specialist jobs in
Aberdeen, NC .
#J-18808-Ljbffr
Direct message the job poster from Calculated Hire
Recruitment Specialist at Calculated Hire Administrative Support Specialist – Fleet & Garage Operations
Onsite Role:
Seeking an experienced
Administrative Support Specialist
to provide day‑to‑day administrative and operational support for garage operations serving both the
Aberdeen and Florence WMS locations . This role is critical in supporting technicians and supervisors by ensuring accurate data entry, invoice processing, asset tracking, and system updates related to fleet and garage activities.
Key Responsibilities
Research, prepare, and process
internal and external service invoices
accurately and on time
Reconcile
vendor accounts
and
Fleet credit card transactions
across multiple expense management systems
Enter and manage
garage employee timesheets
in MyTime for payroll processing
Process
expense reports
for Duke‑issued credit cards and direct‑bill invoices
Maintain and update
Maximo
with:
Service repairs and work order statuses
Asset coding, licensing, registration, and renewals
Storm‑related charges and supporting comments
Support fleet custodians with:
Vehicle inspections and notifications
Licensing, registration, and tag management
Asset reassignment updates
Perform
account code validation
for business units as needed
Submit and track
facilities maintenance and building repair requests
Administrative & Operational Support
Provide daily support to garage supervisors and technicians, including
Travel coordination and scheduling
Computer and systems assistance (Portal Q&A support)
Onboarding of new technicians
Mail processing (incoming and outgoing)
Conference room and meeting coordination
General ad hoc administrative support as needed
Qualifications
5+ years of administrative or operational support experience
Proven ability to work within
established procedures
with moderate oversight
Strong proficiency in
Microsoft Office
(Word, Excel, PowerPoint)
Experience supporting
payroll, invoicing, expense tracking, and scheduling
Comfortable working in
enterprise systems
(Maximo experience a strong plus)
Highly organized with strong attention to detail
Effective written and verbal communication skills
Ability to manage multiple priorities in a fast‑paced, operational environment
Seniority level Associate
Employment type Full‑time
Job function Administrative
Industries Appliances, Electrical, and Electronics Manufacturing
Referrals increase your chances of interviewing at Calculated Hire by 2x
Inferred from the description for this job
Medical insurance
Vision insurance
Get notified about new Administrative Specialist jobs in
Aberdeen, NC .
#J-18808-Ljbffr