Accounting & Administrative Specialist

Accentuate Staffing is currently seeking an Accounting & Administrative Specialist for a growing Manufacturing company in Morrisville, NC 27560. The Accounting & Administrative Specialist will be responsible for supporting the day-to-day accounting functions (Accounts Payable, Accounts Receivable, Payroll, etc.) as well as supporting HR Administrative functions. If you are looking to work for a family‑oriented organization who values their employees by offering flexibility and excellent benefits, this could be a great fit for you.

Responsibilities Accounting Responsibilities

Match all invoices with purchase orders and receiving records

Processes accounts payable and cash disbursement transactions within established guidelines

Generate invoices to customers

Ensure customer payments are received according to payment terms

Assists Accounting Manager with maintaining the general ledger including entry of all standard and non‑standard journal entries under the supervision of the Accounting Manager

Maintain all accounts payable, vendor, cash disbursements and billing files

Assists in the monthly close and annual audit

Maintain check number log signed by authorized check signer to ensure continuity of checks used and voided

Generate weekly cash forecast report

Process expense reports

Reconcile monthly bank statement

Reconcile monthly credit card statement

File quarterly Sales and Use Tax

Human Resource Administrative / Payroll

Maintain all confidential employee and payroll files under the established guidelines

Complete all new hire onboarding, as well as any change requests by employees

Maintain and process all employee time sheets and attendance records including vacation, sick time and hours worked on government contracts

Assist with administering employee benefit plans (401K, Health Insurance, Dental Insurance, Flexible Spending Account, Life Insurance and Disability Insurance)

Processes monthly payroll via the 3rd party payroll service in a timely and highly confidential manner

Maintain employee manual containing company policies, procedures, and benefits information on the shared network drive

Create, process and maintain any workers compensation claims

Process and maintain any COBRA transactions

Assist with employee benefits changes & questions

Calculate and process payment of sales commission

Purchase all required office and kitchen supplies

Maintain Vendor credit references and tax forms as needed

Requirements

Proficiency in QuickBooks Online required

Payroll experience

Experience with 3rd Party Payroll Software (ADP, PrimePay, Paylocity, etc.)

Associates or Bachelor’s Degree preferred

Minimum of 2 years’ experience in Accounting

Proficiency in Microsoft Word and Excel

Strong written and verbal communication skills

Self‑motivated, high‑energy individual with strong drive for accomplishment

Positive Attitude

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