Westerngreatlakesyl
REGIONAL OFFICE ASSISTANT (HR & Onboarding)—Western Great Lakes Region
Westerngreatlakesyl, Monroe, Michigan, United States, 48162
***If you are currently on Young Life staff, please do not apply through this external jobs board. To apply for internal job opportunities, log in to Workday and use the . Applying externally may delay your application and require you to resubmit internally.***Young Life requires all employees to sign a Statement of Faith. We recommend you read this statement before applying for any position.**Job Specific Working Conditions:**The Regional Office Assistant, working closely with the Regional Director and Regional Administrator, will provide support to the regional office in the following areas—* Communicate our hiring process to the region* Manage the “pool” of regional staff candidates* Facilitate the regional interview processes* Prepare areas for new hires (on-boarding)* Prepare new staff (on-boarding)* Facilitate individual on-boarding review* Manage regional evaluation timeline for full-time staff* Conduct exit interviews for departing staff**Additional Information*** Part-time position at 5 scheduled hours per week* Personal fundraising expected for this position; Personal Donor Development Training provided* Bi-weekly check-ins with Regional Director for task prioritization and needs assessments* Option to attend quarterly regional staff meetings (various locations)## Regional Office Assistant**Summary:**
This position assists the regional administrator position and provides regional administrative support.
**Essential Duties:**
**Written and Verbal Communication**
- Provide general office support, including correspondence, filing and mailing.
- Answer phones.
- Respond to voicemail, e-mail and phone calls in a timely and professional manner.
- Send thank-you letters to donors.
- Interact with all area and regional staff, volunteers, area and regional committees and regional management teams.
**Assist in Administration**
- Process and track donations.
- Maintain donor and leader databases, ensuring area leader forms, driver questionnaires and background checks are up-to-date.
- Manage monthly purchase card expenses, field development tool (FDT), regional and staff expense reports.
- Provide personnel support for regional staff, including Human Resources and personnel action requests (PARs).
- Coordinate regional fundraising events and other regional events.
- Assist with annual camping administration.
- Assist regional administrator and regional director with workload.
- Maintain, organize and facilitate monthly deadlines, including camp and work crew allocation, annual budgets and compensation.
- Provide staff care, including birthdays, monthly reports and assignment care packages.
- Assist with gathering regional statistics electronically via the Growth Planning Software (GPS) system.
- Facilitate paperwork to open and close area ministries across the region.
- Manage and execute area transfers.
- Manage Mission Security application for staff within region.
- Update the MSite.
- Provide administrative support for volunteer-led areas and areas in a staffing transition.
- Assist with additional work from regional staff.
**Assist in Event Planning**
- Plan, coordinate and facilitate regional events including:
- Regional staff training days
- Committee chair days
- Regional meetings
- Regional camps
- Leadership weekends
**Education:**
- High school education or equivalent.
- Associate’s degree preferred.
- On-going education encouraged.
**Qualifications Required For the Job:**
- Previous administrative assistant experience preferred.
- Must be able to type 55 to 60 words per minute with few errors.
- Proven data entry skill, which must be accurate and rapid.
- Demonstrated proficiency in Microsoft Office Suite (which includes Word, Excel, Outlook and PowerPoint.)
- Strong organizational skills with attention to detail.
- Must have good grammar, with strong written and verbal communication skills.
- Ability to maintain confidentiality.
- Basic accounting skills.
- Must be detail-oriented while successfully accomplishing multi-tasks.
- Proven relational skills with both kids and adults. #J-18808-Ljbffr
This position assists the regional administrator position and provides regional administrative support.
**Essential Duties:**
**Written and Verbal Communication**
- Provide general office support, including correspondence, filing and mailing.
- Answer phones.
- Respond to voicemail, e-mail and phone calls in a timely and professional manner.
- Send thank-you letters to donors.
- Interact with all area and regional staff, volunteers, area and regional committees and regional management teams.
**Assist in Administration**
- Process and track donations.
- Maintain donor and leader databases, ensuring area leader forms, driver questionnaires and background checks are up-to-date.
- Manage monthly purchase card expenses, field development tool (FDT), regional and staff expense reports.
- Provide personnel support for regional staff, including Human Resources and personnel action requests (PARs).
- Coordinate regional fundraising events and other regional events.
- Assist with annual camping administration.
- Assist regional administrator and regional director with workload.
- Maintain, organize and facilitate monthly deadlines, including camp and work crew allocation, annual budgets and compensation.
- Provide staff care, including birthdays, monthly reports and assignment care packages.
- Assist with gathering regional statistics electronically via the Growth Planning Software (GPS) system.
- Facilitate paperwork to open and close area ministries across the region.
- Manage and execute area transfers.
- Manage Mission Security application for staff within region.
- Update the MSite.
- Provide administrative support for volunteer-led areas and areas in a staffing transition.
- Assist with additional work from regional staff.
**Assist in Event Planning**
- Plan, coordinate and facilitate regional events including:
- Regional staff training days
- Committee chair days
- Regional meetings
- Regional camps
- Leadership weekends
**Education:**
- High school education or equivalent.
- Associate’s degree preferred.
- On-going education encouraged.
**Qualifications Required For the Job:**
- Previous administrative assistant experience preferred.
- Must be able to type 55 to 60 words per minute with few errors.
- Proven data entry skill, which must be accurate and rapid.
- Demonstrated proficiency in Microsoft Office Suite (which includes Word, Excel, Outlook and PowerPoint.)
- Strong organizational skills with attention to detail.
- Must have good grammar, with strong written and verbal communication skills.
- Ability to maintain confidentiality.
- Basic accounting skills.
- Must be detail-oriented while successfully accomplishing multi-tasks.
- Proven relational skills with both kids and adults. #J-18808-Ljbffr