Auburn University
University Events Specialist II/III - Auburn University
The Office of Special Events is accepting applications for the position of University Events Specialist. The University Events Specialist plays a key role in planning and executing high-profile events hosted by the President of Auburn University and the Board of Trustees. As part of the Office of Special Events, this position ensures exceptional experiences for distinguished guests, donors, alumni, and other stakeholders.
Summary Responsibilities include supporting event preparation, managing logistics, and assisting with on-site execution to uphold the University’s standards of excellence. Working under the guidance of senior staff, the Specialist collaborates with campus partners and external vendors to deliver well-organized, detail-oriented events.
This role requires strong communication, and problem‑solving skills, along with flexibility to work evenings and weekends in support of major University programs.
Essential Functions Level II
Develops and administers special events, projects, and programs for the Office of Special Events. Collaborates with University colleagues to execute the development, planning, and support of events and experiences to meet Auburn University’s strategic goals.
Supports and ensures special projects and programs are implemented and operating within specifications.
Develops plans and organizes events, including selecting speakers, negotiating contractual obligations, setup, and logistical considerations.
Leads and supports the execution of events, including reunions, tailgates, awards ceremonies, professional development training, board of directors’ meetings, and other internal and external experiences.
Monitors expenditures and adheres to budgets, handles transaction reconciliation, reimbursement accuracy, budget status reporting, and in-house budget training.
Coordinates speakers, vendors, venue reservations, and monitors event RSVPs and attendance lists.
Maintains and strengthens relationships, serves as primary contact and subject matter expert for represented organization.
Leads, trains, and oversees student employees during setup and implementation of events, ensuring timely setup and takedown.
Provides protocol consulting services for university colleagues.
Applies sound judgment and critical thinking to navigate shifting priorities, tight timelines, and after‑hours event demands.
Supervises daily operation of the university event center, ensures cleanliness, performs site inspections, and partners for repairs and maintenance.
Oversees inventory of equipment, ensures all equipment is in pristine condition.
Prepares and manages contracts with external vendors, ensuring accuracy of orders and deliveries.
Level III
Develops and leads special events, projects, and programs, ensuring alignment with strategic goals.
Provides high‑level briefings of events to the President, First Lady, and other key stakeholders.
Responsible for monitoring expenditures and adheres to budgets, conducts transaction reconciliation, reimbursement accuracy, budget status reporting, and in‑house training.
Similar operational duties as Level II, plus additional briefing responsibilities.
Monitors and manages RSVPs, attendance lists, and provides regular updates to leadership.
Ensures cleanliness and maintenance of event center, performs site inspections, coordinates repairs.
Manages inventory and contractual agreements with vendors.
Why Work at Auburn?
Life‑Changing Impact: Our work changes lives through research, instruction, and outreach.
Culture of Excellence: We leverage strengths, resources, collaboration, and innovation.
We’re Here for You: Generous benefits, educational opportunities, and work/life balance.
Sweet Home Alabama: Southern charm, vibrant downtown, top‑ranked schools, proximity to major cities.
A Place for Everyone: Commitment to inclusion, respect, and engagement.
Minimum Qualifications Bachelor’s degree.
Level II – 4 years of event or program coordination or management experience.
Level III – 6 years of event or program coordination or management experience.
Minimum Skills, License, and Certifications Critical Thinking & Judgment Ability to make sound decisions under pressure.
Strong problem‑solving skills to handle shifting priorities and tight timelines.
Discretion when managing sensitive information.
Organizational & Time Management Exceptional ability to prioritize tasks and manage multiple projects simultaneously.
Flexibility to adapt to after‑hours event demands and last‑minute changes.
Facility & Operations Management Knowledge of facility maintenance standards and ability to conduct inspections.
Understanding of cleaning protocols and repair coordination.
Inventory & Asset Management Skills in tracking, auditing, and maintaining equipment inventories.
Ability to implement preventive maintenance and ensure event assets are in optimal condition.
Contract & Vendor Management Competence in preparing, reviewing, and managing vendor contracts.
Negotiation skills to ensure accuracy and timely delivery of goods and services.
Communication & Collaboration Strong verbal and written communication skills for coordinating with stakeholders.
Ability to build relationships across departments and with external vendors.
Technical & Administrative Skills Proficiency in event management systems and inventory tracking tools.
Budget monitoring and reporting capabilities.
Desired Qualifications Experience in a complex organization and supervisor experience preferred.
Posting Detail Information Salary Range: $53,610 - $98,740.
Working Hours: Non‑Traditional.
Location: Auburn, Alabama.
Equal Opportunity Compliance Statement It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit their website to learn more.
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Summary Responsibilities include supporting event preparation, managing logistics, and assisting with on-site execution to uphold the University’s standards of excellence. Working under the guidance of senior staff, the Specialist collaborates with campus partners and external vendors to deliver well-organized, detail-oriented events.
This role requires strong communication, and problem‑solving skills, along with flexibility to work evenings and weekends in support of major University programs.
Essential Functions Level II
Develops and administers special events, projects, and programs for the Office of Special Events. Collaborates with University colleagues to execute the development, planning, and support of events and experiences to meet Auburn University’s strategic goals.
Supports and ensures special projects and programs are implemented and operating within specifications.
Develops plans and organizes events, including selecting speakers, negotiating contractual obligations, setup, and logistical considerations.
Leads and supports the execution of events, including reunions, tailgates, awards ceremonies, professional development training, board of directors’ meetings, and other internal and external experiences.
Monitors expenditures and adheres to budgets, handles transaction reconciliation, reimbursement accuracy, budget status reporting, and in-house budget training.
Coordinates speakers, vendors, venue reservations, and monitors event RSVPs and attendance lists.
Maintains and strengthens relationships, serves as primary contact and subject matter expert for represented organization.
Leads, trains, and oversees student employees during setup and implementation of events, ensuring timely setup and takedown.
Provides protocol consulting services for university colleagues.
Applies sound judgment and critical thinking to navigate shifting priorities, tight timelines, and after‑hours event demands.
Supervises daily operation of the university event center, ensures cleanliness, performs site inspections, and partners for repairs and maintenance.
Oversees inventory of equipment, ensures all equipment is in pristine condition.
Prepares and manages contracts with external vendors, ensuring accuracy of orders and deliveries.
Level III
Develops and leads special events, projects, and programs, ensuring alignment with strategic goals.
Provides high‑level briefings of events to the President, First Lady, and other key stakeholders.
Responsible for monitoring expenditures and adheres to budgets, conducts transaction reconciliation, reimbursement accuracy, budget status reporting, and in‑house training.
Similar operational duties as Level II, plus additional briefing responsibilities.
Monitors and manages RSVPs, attendance lists, and provides regular updates to leadership.
Ensures cleanliness and maintenance of event center, performs site inspections, coordinates repairs.
Manages inventory and contractual agreements with vendors.
Why Work at Auburn?
Life‑Changing Impact: Our work changes lives through research, instruction, and outreach.
Culture of Excellence: We leverage strengths, resources, collaboration, and innovation.
We’re Here for You: Generous benefits, educational opportunities, and work/life balance.
Sweet Home Alabama: Southern charm, vibrant downtown, top‑ranked schools, proximity to major cities.
A Place for Everyone: Commitment to inclusion, respect, and engagement.
Minimum Qualifications Bachelor’s degree.
Level II – 4 years of event or program coordination or management experience.
Level III – 6 years of event or program coordination or management experience.
Minimum Skills, License, and Certifications Critical Thinking & Judgment Ability to make sound decisions under pressure.
Strong problem‑solving skills to handle shifting priorities and tight timelines.
Discretion when managing sensitive information.
Organizational & Time Management Exceptional ability to prioritize tasks and manage multiple projects simultaneously.
Flexibility to adapt to after‑hours event demands and last‑minute changes.
Facility & Operations Management Knowledge of facility maintenance standards and ability to conduct inspections.
Understanding of cleaning protocols and repair coordination.
Inventory & Asset Management Skills in tracking, auditing, and maintaining equipment inventories.
Ability to implement preventive maintenance and ensure event assets are in optimal condition.
Contract & Vendor Management Competence in preparing, reviewing, and managing vendor contracts.
Negotiation skills to ensure accuracy and timely delivery of goods and services.
Communication & Collaboration Strong verbal and written communication skills for coordinating with stakeholders.
Ability to build relationships across departments and with external vendors.
Technical & Administrative Skills Proficiency in event management systems and inventory tracking tools.
Budget monitoring and reporting capabilities.
Desired Qualifications Experience in a complex organization and supervisor experience preferred.
Posting Detail Information Salary Range: $53,610 - $98,740.
Working Hours: Non‑Traditional.
Location: Auburn, Alabama.
Equal Opportunity Compliance Statement It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit their website to learn more.
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