Cushman & Wakefield
Property Administrator (CRE) – Cushman & Wakefield
Performs the administrative functions of the Property Management Team ensuring a high level of professionalism in property issues, including timely response to and resolution of any tenant requests or concerns.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence
Schedule and coordinate meetings/special events, as requested
Assist in lease administration activities, including tenant contacts and insurance information; generate reports
Prepare and coordinate bid proposals, service contracts and approved invoices; assist in bidding process and support Property Manager(s) to ensure compliance with C&W’s policies and procedures
Prepare and code invoices for Property Manager’s approval
Ensure office is stocked with office supplies and other required items to maintain the office
Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software
Track and file contracts and insurance certificates; maintain follow‑up system for expirations
Monitor and maintain the property maintenance work order system and prepare monthly reports for Property Manager on status of tenant work orders
Maintain the property purchase order system
Maintain lease and contract files, as well as other files located within the property management office
Promote and foster positive relationships with tenants and clients and track service calls as required
Assist with monthly and quarterly management reports as well as annual budget preparation
Process management and maintenance staff hours, tenant bill‑back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval
KEY COMPETENCIES
Communication Proficiency (oral and written)
Customer Focus (internal and external)
Organization Skills
Interpersonal Skills
Initiative
Multi‑tasking
IMPORTANT EDUCATION
High school diploma/GED equivalent; Bachelor Degree preferred
Important Experience
Customer service experience preferred
Additional Eligibility Qualifications
Proficiency in Microsoft Office Suite
Ability to give and take direction and to interface with decision makers in a professional manner and maintain confidential information
WORK ENVIRONMENT This job operates in a professional office environment. It routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
PHYSICAL DEMANDS The employee may need to stand and walk for extended periods, ascend and descend staircases, ladders and/or step stools, travel between buildings in varying outdoor weather conditions, and remain in a stationary position (sit or stand) for 85% of the time. The employee may also regularly operate office machinery.
AAP/EEO STATEMENT Cushman & Wakefield provides equal employment opportunity to all individuals regardless of race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status or any other characteristic protected by law. Discrimination of any type will not be tolerated. Cushman & Wakefield also offers a comprehensive benefits package and competitive pay ranging from $24.52 to $28.8462 per hour, with compensation varying by location, market pay rates, and experience. The company will not pay less than minimum wage for this role.
ADAAA ACCOMMODATION If you have a disability and would like to request an accommodation, please call the ADA line at
1-888-365-5406
or email
HRServices@cushwake.com . Refer to the job title and location when you contact us.
Seniority level Entry level
Employment type Full‑time
Job function Sales and Management
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ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence
Schedule and coordinate meetings/special events, as requested
Assist in lease administration activities, including tenant contacts and insurance information; generate reports
Prepare and coordinate bid proposals, service contracts and approved invoices; assist in bidding process and support Property Manager(s) to ensure compliance with C&W’s policies and procedures
Prepare and code invoices for Property Manager’s approval
Ensure office is stocked with office supplies and other required items to maintain the office
Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software
Track and file contracts and insurance certificates; maintain follow‑up system for expirations
Monitor and maintain the property maintenance work order system and prepare monthly reports for Property Manager on status of tenant work orders
Maintain the property purchase order system
Maintain lease and contract files, as well as other files located within the property management office
Promote and foster positive relationships with tenants and clients and track service calls as required
Assist with monthly and quarterly management reports as well as annual budget preparation
Process management and maintenance staff hours, tenant bill‑back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval
KEY COMPETENCIES
Communication Proficiency (oral and written)
Customer Focus (internal and external)
Organization Skills
Interpersonal Skills
Initiative
Multi‑tasking
IMPORTANT EDUCATION
High school diploma/GED equivalent; Bachelor Degree preferred
Important Experience
Customer service experience preferred
Additional Eligibility Qualifications
Proficiency in Microsoft Office Suite
Ability to give and take direction and to interface with decision makers in a professional manner and maintain confidential information
WORK ENVIRONMENT This job operates in a professional office environment. It routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
PHYSICAL DEMANDS The employee may need to stand and walk for extended periods, ascend and descend staircases, ladders and/or step stools, travel between buildings in varying outdoor weather conditions, and remain in a stationary position (sit or stand) for 85% of the time. The employee may also regularly operate office machinery.
AAP/EEO STATEMENT Cushman & Wakefield provides equal employment opportunity to all individuals regardless of race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status or any other characteristic protected by law. Discrimination of any type will not be tolerated. Cushman & Wakefield also offers a comprehensive benefits package and competitive pay ranging from $24.52 to $28.8462 per hour, with compensation varying by location, market pay rates, and experience. The company will not pay less than minimum wage for this role.
ADAAA ACCOMMODATION If you have a disability and would like to request an accommodation, please call the ADA line at
1-888-365-5406
or email
HRServices@cushwake.com . Refer to the job title and location when you contact us.
Seniority level Entry level
Employment type Full‑time
Job function Sales and Management
#J-18808-Ljbffr