Glocap Business Professionals, Administrative, Operations
Personal Assistant
Glocap Business Professionals, Administrative, Operations, New York, New York, us, 10261
LOCATION: New York, NY and Long Island, NY (mostly remote, bi-weekly in person meetings for roughly 1-2 hours)
HOURS: 8:00AM - 6:00PM with flexibility and connectivity outside of hours
COMPENSATION: Up to $120K DOE + Benefits + Discretionary Bonus
BACHELOR’S DEGREE: Required
Our client, a high-net-worth private individual with residences in New York City and Long Island, is seeking an experienced Personal Assistant to serve as a trusted right hand. This is an ideal opportunity for a highly organized, discreet professional who thrives in a fast-paced, private environment and enjoys supporting a complex lifestyle with excellence and precision. The ideal candidate brings prior experience supporting HNW principals, strong judgment, and a proactive approach to day-to-day operations.
Responsibilities Personal Calendar Management
Meticulously manage the Principal’s social calendars, ensuring all appointments, travel, and engagements are seamlessly scheduled.
Gatekeep and streamline communication, ensuring the Principal receives only critical updates.
Correspondence & Communication
Participate in weekly scheduled check-in meetings and be available for as-needed communication during the workweek. After hours communication to be discussed and coordinated on an as-needed basis.
Ensure discreet, professional management of all communications, handling sensitive and confidential information with the utmost care.
Family, Facility & Household Support
Act as a point of contact for the Principal’s adult children, assisting with logistics, scheduling, and general coordination.
Comprehensively source and schedule/coordinate personal training staff, a healthcare team, and a personal chef service.
Inspect Long Island Home and NYC apartment weekly to develop/assess existing facility maintenance plans and to ensure all vendors are vetted and accountable (landscaping, structural maintenance of perimeter fencing and home, house cleaners, pool maintenance, snow removal, etc.).
Make certain that refrigerators are appropriately stocked based on the weekly schedule in LI/NYC. Coordinate wardrobes at each facility to minimize the need to bring clothing in between properties each week.
Audit all vendor relationships and ultimately streamline and manage vendor relationships (utilities, streaming services, maintenance, etc.).
Assist with personal errands, wardrobe management, and lifestyle logistics.
Travel Coordination
Manage all aspects of complex international and domestic travel for the Principal and their family, including flights (commercial and occasional private), hotels, and ground transportation.
Research and vet hotels, restaurants, and experiences, ensuring the highest standards.
Adapt quickly to last-minute changes in travel plans.
Work with trusted travel agents to ensure seamless arrangements.
Event & Social Coordination
Assist in organizing personal events, dinner reservations, and invitations.
Coordinate special events such as charity functions and social gatherings.
Qualifications
Bachelor’s degree required; additional qualifications are a plus.
5-8+ years of experience in a similar role supporting high-net-worth individuals.
Exceptional organizational and multitasking abilities; must be able to prioritize and juggle multiple high-priority tasks seamlessly.
Impeccable communication skills, both written and verbal, with a refined understanding of high-level correspondence.
Proficiency in technology. Ability to quickly adapt to new tools and systems.
Professionalism and discretion are paramount; must uphold the highest level of confidentiality in all matters.
Ability to work autonomously while also collaborating effectively with others as needed.
Proactive, solution-oriented thinker who anticipates needs and independently resolves issues before they arise.
Flexibility to work outside of normal working hours.
Cultural and social awareness that aligns with the Principal’s values and lifestyle, with an appreciation for discretion and a commitment to maintaining their privacy.
Verification of identity, education, prior employment, and references may be required.
*The salary range posted for this New York City-based position is a good faith estimate. Actual salary may vary based on several factors, including but not limited to, level, experience, and qualifications for the role.
Seniority level: Not Applicable
Employment type: Full-time
Job function: Administrative
Industries: Medical Practices and Individual and Family Services
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HOURS: 8:00AM - 6:00PM with flexibility and connectivity outside of hours
COMPENSATION: Up to $120K DOE + Benefits + Discretionary Bonus
BACHELOR’S DEGREE: Required
Our client, a high-net-worth private individual with residences in New York City and Long Island, is seeking an experienced Personal Assistant to serve as a trusted right hand. This is an ideal opportunity for a highly organized, discreet professional who thrives in a fast-paced, private environment and enjoys supporting a complex lifestyle with excellence and precision. The ideal candidate brings prior experience supporting HNW principals, strong judgment, and a proactive approach to day-to-day operations.
Responsibilities Personal Calendar Management
Meticulously manage the Principal’s social calendars, ensuring all appointments, travel, and engagements are seamlessly scheduled.
Gatekeep and streamline communication, ensuring the Principal receives only critical updates.
Correspondence & Communication
Participate in weekly scheduled check-in meetings and be available for as-needed communication during the workweek. After hours communication to be discussed and coordinated on an as-needed basis.
Ensure discreet, professional management of all communications, handling sensitive and confidential information with the utmost care.
Family, Facility & Household Support
Act as a point of contact for the Principal’s adult children, assisting with logistics, scheduling, and general coordination.
Comprehensively source and schedule/coordinate personal training staff, a healthcare team, and a personal chef service.
Inspect Long Island Home and NYC apartment weekly to develop/assess existing facility maintenance plans and to ensure all vendors are vetted and accountable (landscaping, structural maintenance of perimeter fencing and home, house cleaners, pool maintenance, snow removal, etc.).
Make certain that refrigerators are appropriately stocked based on the weekly schedule in LI/NYC. Coordinate wardrobes at each facility to minimize the need to bring clothing in between properties each week.
Audit all vendor relationships and ultimately streamline and manage vendor relationships (utilities, streaming services, maintenance, etc.).
Assist with personal errands, wardrobe management, and lifestyle logistics.
Travel Coordination
Manage all aspects of complex international and domestic travel for the Principal and their family, including flights (commercial and occasional private), hotels, and ground transportation.
Research and vet hotels, restaurants, and experiences, ensuring the highest standards.
Adapt quickly to last-minute changes in travel plans.
Work with trusted travel agents to ensure seamless arrangements.
Event & Social Coordination
Assist in organizing personal events, dinner reservations, and invitations.
Coordinate special events such as charity functions and social gatherings.
Qualifications
Bachelor’s degree required; additional qualifications are a plus.
5-8+ years of experience in a similar role supporting high-net-worth individuals.
Exceptional organizational and multitasking abilities; must be able to prioritize and juggle multiple high-priority tasks seamlessly.
Impeccable communication skills, both written and verbal, with a refined understanding of high-level correspondence.
Proficiency in technology. Ability to quickly adapt to new tools and systems.
Professionalism and discretion are paramount; must uphold the highest level of confidentiality in all matters.
Ability to work autonomously while also collaborating effectively with others as needed.
Proactive, solution-oriented thinker who anticipates needs and independently resolves issues before they arise.
Flexibility to work outside of normal working hours.
Cultural and social awareness that aligns with the Principal’s values and lifestyle, with an appreciation for discretion and a commitment to maintaining their privacy.
Verification of identity, education, prior employment, and references may be required.
*The salary range posted for this New York City-based position is a good faith estimate. Actual salary may vary based on several factors, including but not limited to, level, experience, and qualifications for the role.
Seniority level: Not Applicable
Employment type: Full-time
Job function: Administrative
Industries: Medical Practices and Individual and Family Services
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