HRB
EA/Chief of Staff to Founder/CEO of Rapidly Growing AI Firm
HRB, New York, New York, us, 10261
Our client, an innovative and rapidly scaling AI value-creation firm, is seeking an exceptional Executive Business Partner to support the Founder/CEO. This role serves as the CEO’s primary operating partner and coordination hub, ideal for someone who thrives in fast-paced, high-growth environments, balances strategic thinking with hands-on execution, and can create structure. Having the ability to be a self-starter, multitask and prioritize tasks is key. This is a high level and demanding role, and there will be many opportunities to get involved with projects that are not listed below as the company and role evolves and grows.
This role is 2-3x days/week in-office.
RESPONSIBILITIES
Manage and optimize the CEO’s priorities, calendar, workflows, and time allocation
Prepare agendas, materials, and context for key meetings; consolidate notes and ensure follow-through
Draft and refine internal and external communications on behalf of the CEO
Serve as the operational “glue,” maintaining alignment across teams and workstreams
Build and maintain lightweight operating cadences, planning processes, and leadership rhythms
Lead end-to-end recruiting coordination, including scheduling, communication, and feedback loops
Plan and execute internal events, offsites, workshops, and community gatherings
Support the firm’s studio and community ecosystem, including founders, partners, and portfolio companies
Identify operational friction points and implement pragmatic process improvements
Partner with the CEO on strategic projects, research, and new initiative launches, leveraging AI tools to increase efficiency
REQUIREMENTS
Bachelor’s degree preferred
5+ years in roles such as Chief of Staff, Executive Business Partner, Founder’s Associate, or Strategy & Operations
Experience supporting founders or senior executives in fast-paced, high-growth environments
Proven ability to manage complex, ambiguous projects and drive them to completion
Exceptional organizational, prioritization, and project management skills
Excellent written and verbal communication with strong synthesis and editing skills
High integrity, discretion, and sound judgment with sensitive information
Ability to create structure, anticipate needs, and operate with high ownership
Proficiency with Google Workspace, Notion, Slack, Asana (or similar)
Comfort using AI tools and modern systems to increase operational efficiency; early-stage or recruiting/event experience is a plus
SALARY $150-175K + discretionary bonus + great benefits
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This role is 2-3x days/week in-office.
RESPONSIBILITIES
Manage and optimize the CEO’s priorities, calendar, workflows, and time allocation
Prepare agendas, materials, and context for key meetings; consolidate notes and ensure follow-through
Draft and refine internal and external communications on behalf of the CEO
Serve as the operational “glue,” maintaining alignment across teams and workstreams
Build and maintain lightweight operating cadences, planning processes, and leadership rhythms
Lead end-to-end recruiting coordination, including scheduling, communication, and feedback loops
Plan and execute internal events, offsites, workshops, and community gatherings
Support the firm’s studio and community ecosystem, including founders, partners, and portfolio companies
Identify operational friction points and implement pragmatic process improvements
Partner with the CEO on strategic projects, research, and new initiative launches, leveraging AI tools to increase efficiency
REQUIREMENTS
Bachelor’s degree preferred
5+ years in roles such as Chief of Staff, Executive Business Partner, Founder’s Associate, or Strategy & Operations
Experience supporting founders or senior executives in fast-paced, high-growth environments
Proven ability to manage complex, ambiguous projects and drive them to completion
Exceptional organizational, prioritization, and project management skills
Excellent written and verbal communication with strong synthesis and editing skills
High integrity, discretion, and sound judgment with sensitive information
Ability to create structure, anticipate needs, and operate with high ownership
Proficiency with Google Workspace, Notion, Slack, Asana (or similar)
Comfort using AI tools and modern systems to increase operational efficiency; early-stage or recruiting/event experience is a plus
SALARY $150-175K + discretionary bonus + great benefits
#J-18808-Ljbffr