PPS
The Role
We are seeking a highly organized and detail-oriented Senior Billing Specialist to manage our mission-critical, high-volume Accounts Receivable and Accounts Payable workflows within our heavily customized Oracle NetSuite ERP system.
This role is the cornerstone of our revenue cycle, responsible for translating high volumes of internal project tasks and external vendor bills into accurate, timely, and compliant pass-through customer invoicing. The ideal candidate thrives in a fast-paced, automated environment and acts as the crucial link between project operations, finance, and our external customers.
Key Responsibilities • Accounts Payable (A/P) Processing & Cost Capture (Input)
Manage the high-volume processing and accurate entry of vendor bills into NetSuite.
Ensure all vendor bills are correctly coded, classified, and linked to the appropriate customer projects and tasks for future cost recovery and pass-through billing.
Monitor complex, automated workflows within NetSuite to ensure all billable project tasks across various internal departments are completed and marked for invoicing.
Proactively follow up with internal Project Managers and departmental leads to resolve any outstanding, incomplete, or unbilled tasks.
• Invoicing & Customer Service (Output)
Execute the final assembly and generation of customer invoices using NetSuite. This involves precisely combining pass-through vendor costs (AP) with internal service fees and labor items (AR).
Ensure full documentation is provided with customer invoices to support cost recovery.
Manage the distribution of final invoices to customers via email and/or customer portals.
Provide exceptional, prompt customer service for both internal teams and external clients, addressing billing inquiries, discrepancies, and requests for documentation with fast turnaround times.
Required Qualifications and Experience
Education:
Bachelor’s Degree in Accounting, Finance, Business Administration, or a related field.
ERP Proficiency:
Proven, hands‑on experience and advanced proficiency with Oracle NetSuite, specifically working within the Accounts Receivable (AR) and Accounts Payable (AP) modules.
Workflow Mastery:
Strong understanding of the complete procure‑to‑pay (P2P) and quote‑to‑cash (QTC) cycles within an ERP system.
Attention to Detail:
Exceptional organizational skills and a meticulous, zero-error mindset when handling high volumes of financial data.
Customer Orientation:
Demonstrated experience in a customer-facing or internal support role, emphasizing quick response times and professional communication.
Preferred Qualifications
High-Volume Experience:
Prior experience in a high-growth or high-volume environment, successfully managing hundreds or thousands of transactions monthly.
NetSuite System Administration Exposure:
Functional knowledge of NetSuite customization, including the ability to modify fields, custom forms, saved searches, and workflows.
Technical Aptitude:
Familiarity with the concepts of NetSuite workflows and an understanding of SuiteScripts or custom development logic is highly desirable.
$80,000-$85,000 annually
Performance-based annual bonus potential tied to company and individual results
Schedule & Location
On-site in Boyle Heights with hybrid opportunity after 3 months
Perks and Benefits
The company provides comprehensive healthcare benefits including medical, dental, and vision coverage for eligible full-time employees, with select plans fully paid by the company.
Employee discounts on hotels, restaurants, flights, and much more.
In-office gym.
Free snacks and drinks.
Join a stable, people-first culture where employees stay and grow—many team members have been with us for 15+ years.
Interested? Please submit a resume and cover letter. We are excited to hear from you!
Job Details
Seniority level: Mid-Senior level
Employment type: Full-time
Job function: Accounting/Auditing and Finance
Industries: Entertainment Providers
#J-18808-Ljbffr
This role is the cornerstone of our revenue cycle, responsible for translating high volumes of internal project tasks and external vendor bills into accurate, timely, and compliant pass-through customer invoicing. The ideal candidate thrives in a fast-paced, automated environment and acts as the crucial link between project operations, finance, and our external customers.
Key Responsibilities • Accounts Payable (A/P) Processing & Cost Capture (Input)
Manage the high-volume processing and accurate entry of vendor bills into NetSuite.
Ensure all vendor bills are correctly coded, classified, and linked to the appropriate customer projects and tasks for future cost recovery and pass-through billing.
Monitor complex, automated workflows within NetSuite to ensure all billable project tasks across various internal departments are completed and marked for invoicing.
Proactively follow up with internal Project Managers and departmental leads to resolve any outstanding, incomplete, or unbilled tasks.
• Invoicing & Customer Service (Output)
Execute the final assembly and generation of customer invoices using NetSuite. This involves precisely combining pass-through vendor costs (AP) with internal service fees and labor items (AR).
Ensure full documentation is provided with customer invoices to support cost recovery.
Manage the distribution of final invoices to customers via email and/or customer portals.
Provide exceptional, prompt customer service for both internal teams and external clients, addressing billing inquiries, discrepancies, and requests for documentation with fast turnaround times.
Required Qualifications and Experience
Education:
Bachelor’s Degree in Accounting, Finance, Business Administration, or a related field.
ERP Proficiency:
Proven, hands‑on experience and advanced proficiency with Oracle NetSuite, specifically working within the Accounts Receivable (AR) and Accounts Payable (AP) modules.
Workflow Mastery:
Strong understanding of the complete procure‑to‑pay (P2P) and quote‑to‑cash (QTC) cycles within an ERP system.
Attention to Detail:
Exceptional organizational skills and a meticulous, zero-error mindset when handling high volumes of financial data.
Customer Orientation:
Demonstrated experience in a customer-facing or internal support role, emphasizing quick response times and professional communication.
Preferred Qualifications
High-Volume Experience:
Prior experience in a high-growth or high-volume environment, successfully managing hundreds or thousands of transactions monthly.
NetSuite System Administration Exposure:
Functional knowledge of NetSuite customization, including the ability to modify fields, custom forms, saved searches, and workflows.
Technical Aptitude:
Familiarity with the concepts of NetSuite workflows and an understanding of SuiteScripts or custom development logic is highly desirable.
$80,000-$85,000 annually
Performance-based annual bonus potential tied to company and individual results
Schedule & Location
On-site in Boyle Heights with hybrid opportunity after 3 months
Perks and Benefits
The company provides comprehensive healthcare benefits including medical, dental, and vision coverage for eligible full-time employees, with select plans fully paid by the company.
Employee discounts on hotels, restaurants, flights, and much more.
In-office gym.
Free snacks and drinks.
Join a stable, people-first culture where employees stay and grow—many team members have been with us for 15+ years.
Interested? Please submit a resume and cover letter. We are excited to hear from you!
Job Details
Seniority level: Mid-Senior level
Employment type: Full-time
Job function: Accounting/Auditing and Finance
Industries: Entertainment Providers
#J-18808-Ljbffr