The Marketing Department
Personal Assistant to Chief Executive Officer
This role is a
growth opportunity , not a traditional long‑term executive assistant position rooted in a corporate environment. We are looking for someone who is
culturally aware, extremely organized, and entrepreneurial by nature —a self‑starter who thrives in fast‑moving, creative, and evolving businesses.
You will work closely with the CEO across three culture‑driven brands in marketing, hospitality, and media. This is a high‑trust role for someone who wants exposure, responsibility, and the chance to grow alongside a founder building multiple companies.
The position is
75% professional / 25% personal support , with real ownership over systems, schedules, content coordination, and day‑to‑day execution.
Key Responsibilities
Executive & Business Support (75%)
Financial administration including bill pay, expense tracking, vendor payments, and reconciliation
Calendar, scheduling, and meeting coordination across multiple businesses and teams
Inbox management, prioritization, and follow‑ups on behalf of the CEO
Project and workflow management using tools such as Asana and HoneyBook
Social media support: scheduling posts across platforms (Instagram, TikTok, etc.) using Sprout Social; coordinating with internal creative teams and external partners; managing content calendars and ensuring deadlines are met; managing shoots including scheduling, coordinating locations, talent, props, and logistics; ensuring deliverables captured and handed off properly
Project coordination across The Marketing Department, Sunshine Coffee, and What’s Good Miami
Acting as a key point of contact with vendors, partners, and collaborators
Maintaining organized systems and documentation across Google Workspace and Microsoft Suite
Leveraging AI tools (ChatGPT, Gemini, and other emerging platforms) to improve speed, quality, and clarity of communication; draft, summarize, and organize information; streamline workflows, planning, and execution; increase overall operational efficiency and output
Personal Support (25%)
Personal task management including appointments, travel coordination, and personal scheduling
Handling confidential and sensitive matters with discretion
Acting as a trusted gatekeeper and proactive problem‑solver
Qualifications & Requirements
Experience supporting a CEO, founder, or senior executive in a fast‑paced environment
Must enjoy and love children
Strong financial proficiency, including bill pay and expense management
Highly organized with exceptional time‑management and prioritization skills
Familiarity with social media platforms and scheduling tools (Sprout Social a plus)
Comfortable coordinating photo and video shoots with multiple moving parts
Proficiency with Asana, HoneyBook, Google Workspace, and Microsoft Suite
Strong written and verbal communication skills
Tech‑savvy, detail‑oriented, proactive, and resourceful
Absolute discretion and professionalism
Seniority level
Mid‑Senior level
Employment type
Full‑time
Job function
Administrative
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growth opportunity , not a traditional long‑term executive assistant position rooted in a corporate environment. We are looking for someone who is
culturally aware, extremely organized, and entrepreneurial by nature —a self‑starter who thrives in fast‑moving, creative, and evolving businesses.
You will work closely with the CEO across three culture‑driven brands in marketing, hospitality, and media. This is a high‑trust role for someone who wants exposure, responsibility, and the chance to grow alongside a founder building multiple companies.
The position is
75% professional / 25% personal support , with real ownership over systems, schedules, content coordination, and day‑to‑day execution.
Key Responsibilities
Executive & Business Support (75%)
Financial administration including bill pay, expense tracking, vendor payments, and reconciliation
Calendar, scheduling, and meeting coordination across multiple businesses and teams
Inbox management, prioritization, and follow‑ups on behalf of the CEO
Project and workflow management using tools such as Asana and HoneyBook
Social media support: scheduling posts across platforms (Instagram, TikTok, etc.) using Sprout Social; coordinating with internal creative teams and external partners; managing content calendars and ensuring deadlines are met; managing shoots including scheduling, coordinating locations, talent, props, and logistics; ensuring deliverables captured and handed off properly
Project coordination across The Marketing Department, Sunshine Coffee, and What’s Good Miami
Acting as a key point of contact with vendors, partners, and collaborators
Maintaining organized systems and documentation across Google Workspace and Microsoft Suite
Leveraging AI tools (ChatGPT, Gemini, and other emerging platforms) to improve speed, quality, and clarity of communication; draft, summarize, and organize information; streamline workflows, planning, and execution; increase overall operational efficiency and output
Personal Support (25%)
Personal task management including appointments, travel coordination, and personal scheduling
Handling confidential and sensitive matters with discretion
Acting as a trusted gatekeeper and proactive problem‑solver
Qualifications & Requirements
Experience supporting a CEO, founder, or senior executive in a fast‑paced environment
Must enjoy and love children
Strong financial proficiency, including bill pay and expense management
Highly organized with exceptional time‑management and prioritization skills
Familiarity with social media platforms and scheduling tools (Sprout Social a plus)
Comfortable coordinating photo and video shoots with multiple moving parts
Proficiency with Asana, HoneyBook, Google Workspace, and Microsoft Suite
Strong written and verbal communication skills
Tech‑savvy, detail‑oriented, proactive, and resourceful
Absolute discretion and professionalism
Seniority level
Mid‑Senior level
Employment type
Full‑time
Job function
Administrative
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