Washington County Texas
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Responds to all telephone and walk-in traffic in the HR Department, screening customer needs to determine level of response;
Responds to requested services within the scope of responsibility;
Maintains employment procedures, including distribution of applications, scheduling of testing;
Perform and ensure accuracy with the hire process complying with employment rules and regulations including preparing and maintaining job announcements, communicating with hiring department/authorities and applicants;
Benefits administration from employee hire to termination;
Assists the Payroll Specialist with the biweekly payroll processing and serves as backup in their absence to ensure timely and accurate payroll processing;
Administers the FMLA process and maintains FMLA documentation to ensures employees are advised of leave rights and responsibilities; submits documentation to the Human Resources Director for leave approval; maintains appropriate and consistent contact with employees while on approved leave;
File and maintain workers’ compensation claims;
Produces requested rosters, listings and audit work paper as required;
Monitors and complies with County internal control policy, State and Federal policy guidelines/regulations concerning confidentiality to include Health Insurance Portability and Accountability Act (HIPAA);
Provides clerical support to the department by data and information system entry, maintenance of files, ledgers and records, updates under supervision, assists with record storage and destruction schedules;
Mails HR notices, prepares requisitions, processes and distributes mail, sends facsimiles, copies, maintains inventory of standard office supplies;
Assist with audit of employee time records;
Assist with reconciliation of deductions and contributions to vendor invoices;
Assist in development and implementation of human resource policies;
Ensure compliance with Federal, State, and Local labor regulations;
Monitor and report any deviation or violation of Washington County, State or Federal policy, best practice or activity not in the best interest of Washington County;
Additional job duties as assigned by the supervisor within the scope of the department.
LIMITATIONS AND DISCLAIMER: The duties and responsibilities listed above are intended to describe the general nature and level of work performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
MINIMUM QUALIFICATIONS, EDUCATION AND EXPERIENCE
High school diploma or GED plus 2 years of Human Resources experience;
Understanding of basic human resources principles and processes;
Ability to manage employee relations effectively and objectively;
Working knowledge of employment and labor laws;
Firm commitment to confidentiality;
Excellent verbal and written communication skills;
Excellent interpersonal and conflict resolution skills;
Advanced knowledge of Office Suite products;
Previous experience with HRIS systems.
PREFERRED QUALIFICATIONS, EDUCATION AND EXPERIENCE
Bachelor’s Degree in Human Resources or Business Management; or Associates Degree plus 4 years of human resources experience
Professional HR certification (SHRM-CP or HRCI-PHR);
Proven history of successful interaction with diverse populations;
Previous experience in a county governmental entity or similar setting.
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of general human resources office procedures;
Knowledge of and ability to understand and follow pertinent federal, state and local laws, codes and regulations related to public employment;
Ability to understand county government operations;
Ability to work with detailed documents and arrive at a correct solution;
Ability to accept constructive criticism and tolerate impolite behavior from customers and colleagues while maintaining professional composure;
Ability to follow and execute a plan or scheduled time sensitive activities and processes to meet critical deadlines;
Ability to exercise judgement, decisiveness and creativity required in uncertain and highly stressful situations and to know when to ask for assistance or supervision;
Ability to work and/or interact effectively with other employees, department managers, employees, and Elected Officials in a pleasant and professional manner;
Ability to maintain highly ethical behavior and communications;
Ability to maintain confidence in personal and employment related information; and
Ability to communicate in person, by telephone, in writing and electronically, to interact in a professional, respectful and effective manner with the general public, elected and appointed officials of the County and other organizations, and other County personnel
TOOLS AND EQUIPMENT USED
Computer
Multi-line telephone
HRIS platform
ERP system
PHYSICAL AND MENTAL REQUIREMENTS In order to successfully achieve the goals of the County and Department, the applicant must meet the following physical and mental requirements with or without reasonable accommodation. These requirements are representative, but not all inclusive of the physical and mental requirements necessary to perform this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform Essential Job Duties.
1. The ability to understand, learn, remember and communicate information about the job.
2. The ability to understand the meaning of, and use and speak words understandably and effectively in the English language.
3. Good hearing and listening abilities, that is, the applicant must be able to hear and comprehend spoken words from co-workers, supervisors, outside agencies, and others.
4. Good motor coordination skills, that is, you must be able to coordinate his or her eyes, hands and fingers rapidly and accurately in order to handle precise movements such as typing and in response to visual, auditory and other stimuli.
5. Make and use repetitive hand motions over an extended period, as when typing or operating a motor vehicle.
6. Move between floors of a multi-story building.
7. Work under pressure and under deadlines in order to respond to co-workers and the public.
8. Sit, stand, move around, bend, reach, stretch, push and pull and remain upright for extended periods of time in one room. Must be able to lift or move objects weighing as much as 35 pounds. The activities and the estimated amounts of time required per day for each are shown below. The estimations below may not sum to one-hundred (100) percent.
Standing - 5%
Lifting or moving objects of pounds or less - 5%
Pushing or pulling - 5%
Reaching - 5%
Moving within and without the office environment - 10%
SELECTION GUIDELINES
A formal Washington County application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five business days. The Human Resources Department is located at the Washington County Courthouse Annex, 105 W. Main Street, Suite 104, Brenham, Texas 77833.
Washington County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act. If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department. As appropriate and under policy final selection recommendation will be made to the Washington County Commissioners’ Court by the selection committee or hiring authority. Formal appointment approval by the Washington County Commissioners’ Court may be required as established in policy.
A review of education/experience; appropriate testing and interviews may be required. Oral interview(s), background check, physical agility, drug screening and pre‑employment medical examination may be required as appropriate or under policy.
Employment is contingent on passing post-offer, pre-employment, reasonable suspicion and/or periodic drug, criminal background investigations, and motor vehicle record reports as appropriate under policy.
This job description does not constitute an employment agreement between the employer (Washington County) and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change. The employee further understands, and accepts, that this position falls under the provision of an “At Will” employment relationship, and under no circumstances is this a contract for employment.
Washington County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act. Employment is contingent on passing post-offer, pre-employment, reasonable suspicion and/or periodic drug, criminal background investigations, and motor vehicle record reports as appropriate under policy.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Human Resources
Government Administration
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Responds to all telephone and walk-in traffic in the HR Department, screening customer needs to determine level of response;
Responds to requested services within the scope of responsibility;
Maintains employment procedures, including distribution of applications, scheduling of testing;
Perform and ensure accuracy with the hire process complying with employment rules and regulations including preparing and maintaining job announcements, communicating with hiring department/authorities and applicants;
Benefits administration from employee hire to termination;
Assists the Payroll Specialist with the biweekly payroll processing and serves as backup in their absence to ensure timely and accurate payroll processing;
Administers the FMLA process and maintains FMLA documentation to ensures employees are advised of leave rights and responsibilities; submits documentation to the Human Resources Director for leave approval; maintains appropriate and consistent contact with employees while on approved leave;
File and maintain workers’ compensation claims;
Produces requested rosters, listings and audit work paper as required;
Monitors and complies with County internal control policy, State and Federal policy guidelines/regulations concerning confidentiality to include Health Insurance Portability and Accountability Act (HIPAA);
Provides clerical support to the department by data and information system entry, maintenance of files, ledgers and records, updates under supervision, assists with record storage and destruction schedules;
Mails HR notices, prepares requisitions, processes and distributes mail, sends facsimiles, copies, maintains inventory of standard office supplies;
Assist with audit of employee time records;
Assist with reconciliation of deductions and contributions to vendor invoices;
Assist in development and implementation of human resource policies;
Ensure compliance with Federal, State, and Local labor regulations;
Monitor and report any deviation or violation of Washington County, State or Federal policy, best practice or activity not in the best interest of Washington County;
Additional job duties as assigned by the supervisor within the scope of the department.
LIMITATIONS AND DISCLAIMER: The duties and responsibilities listed above are intended to describe the general nature and level of work performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
MINIMUM QUALIFICATIONS, EDUCATION AND EXPERIENCE
High school diploma or GED plus 2 years of Human Resources experience;
Understanding of basic human resources principles and processes;
Ability to manage employee relations effectively and objectively;
Working knowledge of employment and labor laws;
Firm commitment to confidentiality;
Excellent verbal and written communication skills;
Excellent interpersonal and conflict resolution skills;
Advanced knowledge of Office Suite products;
Previous experience with HRIS systems.
PREFERRED QUALIFICATIONS, EDUCATION AND EXPERIENCE
Bachelor’s Degree in Human Resources or Business Management; or Associates Degree plus 4 years of human resources experience
Professional HR certification (SHRM-CP or HRCI-PHR);
Proven history of successful interaction with diverse populations;
Previous experience in a county governmental entity or similar setting.
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of general human resources office procedures;
Knowledge of and ability to understand and follow pertinent federal, state and local laws, codes and regulations related to public employment;
Ability to understand county government operations;
Ability to work with detailed documents and arrive at a correct solution;
Ability to accept constructive criticism and tolerate impolite behavior from customers and colleagues while maintaining professional composure;
Ability to follow and execute a plan or scheduled time sensitive activities and processes to meet critical deadlines;
Ability to exercise judgement, decisiveness and creativity required in uncertain and highly stressful situations and to know when to ask for assistance or supervision;
Ability to work and/or interact effectively with other employees, department managers, employees, and Elected Officials in a pleasant and professional manner;
Ability to maintain highly ethical behavior and communications;
Ability to maintain confidence in personal and employment related information; and
Ability to communicate in person, by telephone, in writing and electronically, to interact in a professional, respectful and effective manner with the general public, elected and appointed officials of the County and other organizations, and other County personnel
TOOLS AND EQUIPMENT USED
Computer
Multi-line telephone
HRIS platform
ERP system
PHYSICAL AND MENTAL REQUIREMENTS In order to successfully achieve the goals of the County and Department, the applicant must meet the following physical and mental requirements with or without reasonable accommodation. These requirements are representative, but not all inclusive of the physical and mental requirements necessary to perform this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform Essential Job Duties.
1. The ability to understand, learn, remember and communicate information about the job.
2. The ability to understand the meaning of, and use and speak words understandably and effectively in the English language.
3. Good hearing and listening abilities, that is, the applicant must be able to hear and comprehend spoken words from co-workers, supervisors, outside agencies, and others.
4. Good motor coordination skills, that is, you must be able to coordinate his or her eyes, hands and fingers rapidly and accurately in order to handle precise movements such as typing and in response to visual, auditory and other stimuli.
5. Make and use repetitive hand motions over an extended period, as when typing or operating a motor vehicle.
6. Move between floors of a multi-story building.
7. Work under pressure and under deadlines in order to respond to co-workers and the public.
8. Sit, stand, move around, bend, reach, stretch, push and pull and remain upright for extended periods of time in one room. Must be able to lift or move objects weighing as much as 35 pounds. The activities and the estimated amounts of time required per day for each are shown below. The estimations below may not sum to one-hundred (100) percent.
Standing - 5%
Lifting or moving objects of pounds or less - 5%
Pushing or pulling - 5%
Reaching - 5%
Moving within and without the office environment - 10%
SELECTION GUIDELINES
A formal Washington County application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five business days. The Human Resources Department is located at the Washington County Courthouse Annex, 105 W. Main Street, Suite 104, Brenham, Texas 77833.
Washington County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act. If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department. As appropriate and under policy final selection recommendation will be made to the Washington County Commissioners’ Court by the selection committee or hiring authority. Formal appointment approval by the Washington County Commissioners’ Court may be required as established in policy.
A review of education/experience; appropriate testing and interviews may be required. Oral interview(s), background check, physical agility, drug screening and pre‑employment medical examination may be required as appropriate or under policy.
Employment is contingent on passing post-offer, pre-employment, reasonable suspicion and/or periodic drug, criminal background investigations, and motor vehicle record reports as appropriate under policy.
This job description does not constitute an employment agreement between the employer (Washington County) and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change. The employee further understands, and accepts, that this position falls under the provision of an “At Will” employment relationship, and under no circumstances is this a contract for employment.
Washington County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act. Employment is contingent on passing post-offer, pre-employment, reasonable suspicion and/or periodic drug, criminal background investigations, and motor vehicle record reports as appropriate under policy.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Human Resources
Government Administration
#J-18808-Ljbffr