Administrative Specialist I - HR60032819

**Agency**Dept of Natural and Cultural Resources**Division**Human Resources**Job Classification Title**Administrative Specialist I (S)**Position Number**60032819**Grade**NC08The North Carolina Department of Natural and Cultural Resources (DNCR) takes care of the things that people love about North Carolina. DNCR manages over 100 locations across the state, including 27 historic sites, seven history museums, two art museums, five science museums, four aquariums, 35 state parks, four recreation areas, dozens of state trails and natural areas, the North Carolina Zoo, the State Library, the State Archives, the N.C. Arts Council, the African American Heritage Commission, the American Indian Heritage Commission, the State Historic Preservation Office, the Office of State Archaeology, the Highway Historical Markers program, the N.C. Land and Water Fund, and the Natural Heritage Program. The Department’s vision is to be the leader in using the state's natural and cultural resources to build the social, cultural, educational, and economic future of North Carolina. Everyone is welcome. For more information, please visit www.dncr.nc.gov. We encourage you to apply to become a part of our team!**Description of Work**The Department of Natural and Cultural Resources (DNCR), Division of Human Resources (HR) is seeking an enthusiastic team member to join our team! The HR Administrative Specialist will provide administrative support to the DNCR HR Team. This position will perform a variety of administrative tasks in support of the daily operations of the department, including receiving customers and fulfilling requests, ordering office supplies, creating, compiling and submitting reports, ensuring compliance with various policies and procedures, preparing communications, maintaining and updating records, coordinating meetings and events, and assisting with all-team efforts, etc. This position will report to the Human Resources Director but will have the opportunity to work with each functional area and division.**Knowledge Skills and Abilities/Management Preferences****\*\* Internal State Government Posting – Only current permanent and temporary NC State Government and/or University employees or layoff candidates with the State of North Carolina eligible for RIF priority reemployment consideration as described by G.S. 126 may apply.\*\***Recruitment Range: $37,782 - $57,500Click here to learn about employee perks and benefitsClick here to see the Total Compensation Calculator**This position is located at:**109 East Jones Street,Raleigh, NC 27601**To receive credit for your work history and credentials, you must provide the information on the application form. Any information omitted from the application form, listed as general statements, listed under the text resume section, or on an attachment will not be considered for qualifying credit.****Management Prefers:*** Demonstrated experience working on an HR team.* Demonstrated experience providing administrative support for a team or manager.* Demonstrated experience completing action and running reports in Fiori.**Key Responsibilities:*** Answer main HR phone line, direct calls, take messages, etc.* Reconcile timesheets and invoices for Temporary Solutions staff working in HR.* In partnership with the HR leadership team, compile information for the DNCR internal newsletter.* Schedule interviews and communicate with candidates for HR positions and assist with the onboarding of HR employees.* Manage probationary to permanent status changes for the agency, including Fiori actions.* Maintain organizational charts as needed.* Perform file maintenance tasks.* Complete student loan forgiveness forms as requested.* Complete the annual inventory listing for Finance and surplus items as needed.* Create and submit travel reimbursements for HR employees.* Fulfill employment verification requests.* Initiate all e-Procurement for and maintenance requests for HR.* Manage dual employment and secondary employment processes for DNCR.* Maintain HR employee lists, including birthday, emergency contact, etc.* Handle HR mail distribution, certified mailings, deliveries, etc.* Assist HR Director and HR leadership with administrative tasks as needed.**Position/Physical Requirements:*** Typical work schedule is Monday – Friday 8:00am- 5:00pm with flexibility.* 3 days onsite (M-W), 2 days telework (Thursday & Friday).**Minimum Education and Experience**Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.High school diploma**OR**General Educational Development (GED) diploma**AND**two years of related administrative experience**OR**equivalent combination of education and experience.**Supplemental and Contact Information**The Human Resources Office (HR) provides comprehensive human resources and safety services to all divisions throughout the agency. Current staffing is over 2,200 positions, plus seasonal/supplemental staffing. The core services include policy administration, employee relations, staff development, benefits, classification and compensation, recruitment and retention, salary administration, diversity and inclusion, performance management, safety and wellness. The HR office supports the mission of the agency by providing policy interpretation, processes, and staff development opportunities in all aspects of HR. The HR office strives to create efficient processes and services that utilize technology to enhance the processes and benefits available to employees as well as expand staff development.The Department of Natural and Cultural Resources (DNCR) selects applicants for employment based on required education and experience and job-related knowledge, skills, and abilities without regard to race, religion, color, national origin, sex, pregnancy, gender identity or expression, sexual orientation, age (40 or older), disability, National Guard or veteran status, genetic information, political affiliation, or political influence.We are an Employment First state, ensuring that people with disabilities have equal opportunities to succeed in the state government workplace. DNCR supports pay equity for women, establish paid parental leave for birth, adoption, and foster care, and implement fair chance policies. Join a team that welcomes, values, respects and supports all members of our work community.# **Be sure to complete the application in full. Applicants are unable to submit more than one application to an individual posting. Only one application received prior to the closing date will be accepted. Applications must be submitted by 11:59 PM on the night prior to the closing date.**Information should be provided in the appropriate areas, to include the following: Education, including high school and all degrees obtained, Work Experience, and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information.Due to the volume of applications received, we are unable to provide information regarding the status of your application while in process. The hiring process may take several weeks.**Degree/College Credit Verification**Degrees must be received from appropriately accredited institutions. Transcripts, and degree evaluations may be uploaded with your application. If you have student loans, becoming a state employee includes eligibility for the Public Service Loan Forgiveness Program. Visit www.studentaid.gov to learn more.**Veteran’s and National Guard Preference**Applicants seeking Veteran’s Preference must attach a DD Form 214, Certificate of Release or Discharge from Active Duty, #J-18808-Ljbffr