Event Manager
Informa Connect - Global Finance, Boca Raton, FL, United States
We’re part of Informa, a global business with a network of trusted brands in specialist markets across more than 30 countries, and a member of the FTSE 100.
Our purpose is to connect our customers to information and people that help them know more, do more and be more. No other company in the world helps more people share professional knowledge or make business connections.
We run around 800 events each year, create digital platforms based on engaging news and information content, and operate professional development programmes for individuals and businesses.
Job Description This role is based in our Boca Raton, FL office.
Our U.S. Longevity Medicine Group is seeking an experienced Event Manager to oversee all aspects of event planning for our high‑quality in‑person events.
Reporting to the VP, Operations, the Event Manager will be responsible for leading, managing, and executing events from conception to onsite execution; combining strategic planning with hands‑on delivery.
You will create and manage project plans for assigned events, setting clear expectations and deadlines for all stakeholders within the portfolio, ensuring that event delivery is accurate, timely, and within budget while bringing in solutions and providing exceptional customer service.
Key Responsibilities Event Planning & Strategy
Develop comprehensive event concepts and strategic plans aligned with organizational objectives
Create detailed project timelines, budgets, and resource allocation plans
Collaborate with stakeholders to define event goals, target audiences, and success metrics
Conduct market research to identify trending event formats and innovative approaches
Event Execution
Obtain cost estimates as needed and secure appropriate signoff
Develop and update Exhibitor Service Manuals to be functional and operational 6 months prior to each event
Manage day‑to‑day communications with key stakeholders including clear communication of deadlines; exhibitor updates; floor plan updates; venue updates; set up recurring meetings; obtain Fire Marshal approval
Manage relationship with Exhibitor General Contractor, and fulfillment
Manage venue space allocation and ensure compliance with all venue terms and conditions
Oversee room setup configurations, including seating arrangements, AV requirements, and spatial planning
Conduct site visits and venue assessments to ensure suitability for event requirements
Production Management
Manage registration processes, attendee communications, and pre‑event logistics
Create all work‑orders including audio‑visual requirements, signage, and branding elements
Oversee on‑site event execution, managing staff and troubleshooting issues as they arise
Ensure preshow invoices are processed in a timely manner
Food & Beverage
Collaborate with venue catering teams to design menus that meet dietary requirements and budget parameters
Coordinate meal timing, service styles, and special dietary accommodations
Plan networking events, receptions, and hospitality experiences that enhance attendee engagement
Manage beverage service including coffee breaks, networking receptions, and meal accompaniments
Ensure compliance with food safety standards and venue policies
Stakeholder & Vendor Relations
Build and maintain relationships with key vendors, suppliers, and service providers
Coordinate with marketing teams on promotional strategies and attendee acquisition
Provide exceptional customer service to all event stakeholders
Administrative & Strategic Functions
Maintain detailed event documentation including contracts, floor plans, and operational checklists
Prepare and manage event budgets, tracking expenses and ensuring cost‑effective operations
Conduct post‑event evaluations, gather feedback, and implement process improvements
Analyze event performance metrics and prepare comprehensive post‑event reports
Stay current with industry trends, regulations, and best practices
Qualifications Experience & Education
Bachelor’s degree in Event Management, Hospitality, Marketing, Business Administration, or related field
Minimum 3‑5 years of experience in event planning, operations, or venue management
Proven track record planning and executing multiple events simultaneously
Experience working with hotels, convention centers, and specialty event venues
Demonstrated success managing events of varying scales and complexity
Skills & Competencies
Strong project management and strategic planning abilities
Excellent negotiation and vendor management capabilities
Outstanding organizational skills with exceptional attention to detail
Proficiency in event management software, registration platforms, and Microsoft Office Suite
Creative problem‑solving mindset with ability to work under pressure
Superior communication and interpersonal abilities
Budget management and financial analysis skills
Preferred Qualifications
Certified Meeting Professional (CMP), Certified Special Events Professional (CSEP), or similar industry certification
Experience with corporate events, conferences, trade shows, or special events
Knowledge of AV technology, event production elements, and digital event platforms
Experience with hybrid and virtual event planning
Multilingual capabilities for international events
Working Conditions
Position may require travel to event locations and vendor meetings
Flexible schedule including evenings and weekends during event periods
Ability to lift up to 25 pounds and stand for extended periods during events
Professional appearance and demeanor required for client‑facing interactions
Fast‑paced environment requiring adaptability and quick decision‑making
Additional Information We believe that great things happen when people connect face‑to‑face. That's why we work in‑person with each other, or with customers and partners, three days a week or more. When you’re not spending time together in one of our offices or other workplaces – like at an Informa event – you get the flexibility and support to work from home or remotely.
We work hard to make sure Life at Informa is rewarding, supportive and enjoyable for everyone. Here’s some of what you can expect when you join us. But don’t just take our word for it – see what our colleagues have to say at LifeAt.Informa.com
Our benefits include
Great community : a welcoming culture with in‑person and online social events, our fantastic Walk the World charity day and active colleague groups and networks promoting a positive, supportive, and collaborative work environment
Broader impact : take up to four days per year to volunteer, with charity match funding available too
Career opportunity : the opportunity to develop your career with bespoke training and learning, mentoring platforms and on‑demand access to thousands of courses on LinkedIn Learning. When it’s time for the next step, we encourage and support internal job moves
Time out : 15 days PTO rising to 20 after three years and 25 after six years, plus 10 national holidays, a birthday leave day and the chance to work from (almost!) anywhere for up to four weeks a year
Competitive benefits, including a 401k match, health, vision and dental insurance, parental leave and an ESPP offering company shares at a minimum 15% discount
Strong wellbeing support through EAP assistance, mental health first aiders, free access to a wellness app and more
Recognition for great work, with global awards and kudos programs
As an international company, the chance to collaborate with teams around the world
The salary range for this role is $70,000 – $100,000 based on experience.
This posting will automatically expire on 01/16/2026.
We’re not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. If it sounds like a match and you have most – although not all – of the skills and experience listed, we welcome your application.
If you would like to request reasonable adjustments or accommodations to assist your participation in the hiring process and, or in the advertised position, please inform the appropriate Talent Acquisition Partner for the role once they have been in touch. Your request will be reviewed and considered in confidence. At Informa, you'll find inclusive experiences and environments where all perspectives and backgrounds are welcomed. As part of this approach and our diversity and inclusion commitments, we are also formally an Equal Opportunities Employer. This means we base decisions on relevant qualifications and merit and do not discriminate on the basis of key characteristics and statuses, including all of those protected by law. Ask us or see our website for full information.
See how Informa handles your personal data when you apply for a job here.
#J-18808-Ljbffr
Our purpose is to connect our customers to information and people that help them know more, do more and be more. No other company in the world helps more people share professional knowledge or make business connections.
We run around 800 events each year, create digital platforms based on engaging news and information content, and operate professional development programmes for individuals and businesses.
Job Description This role is based in our Boca Raton, FL office.
Our U.S. Longevity Medicine Group is seeking an experienced Event Manager to oversee all aspects of event planning for our high‑quality in‑person events.
Reporting to the VP, Operations, the Event Manager will be responsible for leading, managing, and executing events from conception to onsite execution; combining strategic planning with hands‑on delivery.
You will create and manage project plans for assigned events, setting clear expectations and deadlines for all stakeholders within the portfolio, ensuring that event delivery is accurate, timely, and within budget while bringing in solutions and providing exceptional customer service.
Key Responsibilities Event Planning & Strategy
Develop comprehensive event concepts and strategic plans aligned with organizational objectives
Create detailed project timelines, budgets, and resource allocation plans
Collaborate with stakeholders to define event goals, target audiences, and success metrics
Conduct market research to identify trending event formats and innovative approaches
Event Execution
Obtain cost estimates as needed and secure appropriate signoff
Develop and update Exhibitor Service Manuals to be functional and operational 6 months prior to each event
Manage day‑to‑day communications with key stakeholders including clear communication of deadlines; exhibitor updates; floor plan updates; venue updates; set up recurring meetings; obtain Fire Marshal approval
Manage relationship with Exhibitor General Contractor, and fulfillment
Manage venue space allocation and ensure compliance with all venue terms and conditions
Oversee room setup configurations, including seating arrangements, AV requirements, and spatial planning
Conduct site visits and venue assessments to ensure suitability for event requirements
Production Management
Manage registration processes, attendee communications, and pre‑event logistics
Create all work‑orders including audio‑visual requirements, signage, and branding elements
Oversee on‑site event execution, managing staff and troubleshooting issues as they arise
Ensure preshow invoices are processed in a timely manner
Food & Beverage
Collaborate with venue catering teams to design menus that meet dietary requirements and budget parameters
Coordinate meal timing, service styles, and special dietary accommodations
Plan networking events, receptions, and hospitality experiences that enhance attendee engagement
Manage beverage service including coffee breaks, networking receptions, and meal accompaniments
Ensure compliance with food safety standards and venue policies
Stakeholder & Vendor Relations
Build and maintain relationships with key vendors, suppliers, and service providers
Coordinate with marketing teams on promotional strategies and attendee acquisition
Provide exceptional customer service to all event stakeholders
Administrative & Strategic Functions
Maintain detailed event documentation including contracts, floor plans, and operational checklists
Prepare and manage event budgets, tracking expenses and ensuring cost‑effective operations
Conduct post‑event evaluations, gather feedback, and implement process improvements
Analyze event performance metrics and prepare comprehensive post‑event reports
Stay current with industry trends, regulations, and best practices
Qualifications Experience & Education
Bachelor’s degree in Event Management, Hospitality, Marketing, Business Administration, or related field
Minimum 3‑5 years of experience in event planning, operations, or venue management
Proven track record planning and executing multiple events simultaneously
Experience working with hotels, convention centers, and specialty event venues
Demonstrated success managing events of varying scales and complexity
Skills & Competencies
Strong project management and strategic planning abilities
Excellent negotiation and vendor management capabilities
Outstanding organizational skills with exceptional attention to detail
Proficiency in event management software, registration platforms, and Microsoft Office Suite
Creative problem‑solving mindset with ability to work under pressure
Superior communication and interpersonal abilities
Budget management and financial analysis skills
Preferred Qualifications
Certified Meeting Professional (CMP), Certified Special Events Professional (CSEP), or similar industry certification
Experience with corporate events, conferences, trade shows, or special events
Knowledge of AV technology, event production elements, and digital event platforms
Experience with hybrid and virtual event planning
Multilingual capabilities for international events
Working Conditions
Position may require travel to event locations and vendor meetings
Flexible schedule including evenings and weekends during event periods
Ability to lift up to 25 pounds and stand for extended periods during events
Professional appearance and demeanor required for client‑facing interactions
Fast‑paced environment requiring adaptability and quick decision‑making
Additional Information We believe that great things happen when people connect face‑to‑face. That's why we work in‑person with each other, or with customers and partners, three days a week or more. When you’re not spending time together in one of our offices or other workplaces – like at an Informa event – you get the flexibility and support to work from home or remotely.
We work hard to make sure Life at Informa is rewarding, supportive and enjoyable for everyone. Here’s some of what you can expect when you join us. But don’t just take our word for it – see what our colleagues have to say at LifeAt.Informa.com
Our benefits include
Great community : a welcoming culture with in‑person and online social events, our fantastic Walk the World charity day and active colleague groups and networks promoting a positive, supportive, and collaborative work environment
Broader impact : take up to four days per year to volunteer, with charity match funding available too
Career opportunity : the opportunity to develop your career with bespoke training and learning, mentoring platforms and on‑demand access to thousands of courses on LinkedIn Learning. When it’s time for the next step, we encourage and support internal job moves
Time out : 15 days PTO rising to 20 after three years and 25 after six years, plus 10 national holidays, a birthday leave day and the chance to work from (almost!) anywhere for up to four weeks a year
Competitive benefits, including a 401k match, health, vision and dental insurance, parental leave and an ESPP offering company shares at a minimum 15% discount
Strong wellbeing support through EAP assistance, mental health first aiders, free access to a wellness app and more
Recognition for great work, with global awards and kudos programs
As an international company, the chance to collaborate with teams around the world
The salary range for this role is $70,000 – $100,000 based on experience.
This posting will automatically expire on 01/16/2026.
We’re not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. If it sounds like a match and you have most – although not all – of the skills and experience listed, we welcome your application.
If you would like to request reasonable adjustments or accommodations to assist your participation in the hiring process and, or in the advertised position, please inform the appropriate Talent Acquisition Partner for the role once they have been in touch. Your request will be reviewed and considered in confidence. At Informa, you'll find inclusive experiences and environments where all perspectives and backgrounds are welcomed. As part of this approach and our diversity and inclusion commitments, we are also formally an Equal Opportunities Employer. This means we base decisions on relevant qualifications and merit and do not discriminate on the basis of key characteristics and statuses, including all of those protected by law. Ask us or see our website for full information.
See how Informa handles your personal data when you apply for a job here.
#J-18808-Ljbffr