Jackson Lewis P.C.
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Legal Secretary
role at
Jackson Lewis P.C.
Jackson Lewis P.C. has been focused on employment and labor law since 1958. With over 1,000 attorneys nationwide, the firm identifies and responds to new ways the workplace law intersects business. The firm is ranked among the first tier nationally in Labor and Employment Litigation, Employment Law and Labor Law for Management, and is recognized as a “Best Law Firm” by U.S. News – Best Lawyers®.
About the Role The Litigation Legal Assistant will provide comprehensive administrative support to multiple equity principals and members of the legal team. Responsibilities include managing confidential and complex tasks, drafting and revising correspondence, pleadings, and documents; e‑filing; conducting legal research; editing and formatting with advanced functions such as Table of Content and Table of Authority; proofreading; calendar and travel coordination; administrative support; meeting coordination; project assistance; and relationship management.
Advanced Word Processing & Document Management
Prepare, format, and edit complex legal documents using advanced features in Microsoft Word (styles, templates, TOC, TOA, mail merge, macros).
Proofread and review documents for accuracy, consistency, and compliance.
Apply sophisticated formatting including tables, graphics, headers/footers, and cross‑references.
Manage electronic and physical files securely.
Transcribe audio recordings and convert handwritten notes into polished documents.
Office Software Mastery
Create professional PowerPoint presentations using advanced design and animation.
Build and maintain Excel spreadsheets with formulas, pivot tables, charts, and data analysis tools.
Manage email, calendars, contacts, and tasks in Outlook.
Edit, combine, and secure documents using PDF software (Adobe Acrobat or equivalent).
Use Google and other online resources for research and continuous skill improvement.
Legal & Administrative Support
E‑file documents with state and federal courts (PACER, NY state courts, 2nd Circuit Court of Appeals).
Assist with trial preparation, legal research, and case management.
Coordinate attorney schedules, meetings, travel, and logistics.
Support billing, expense reporting, and accounts receivable processes.
Provide clerical support: answer phones, sort mail, operate scanners/copiers.
Communication & Collaboration
Serve as the primary contact for internal and external inquiries.
Prepare meeting agendas, take minutes, and follow up on action items.
Build positive relationships with attorneys, clients, and external partners.
Confidentiality & Professionalism
Handle sensitive information discreetly and professionally.
Demonstrate executive presence and leadership potential.
Continuous Learning & Resourcefulness
Proactively seek online tutorials, forums, and training to stay current with software updates.
Troubleshoot technical issues independently and share solutions.
Required Skills and Qualifications
Minimum 5 years of litigation defense legal secretarial experience in a law firm.
Expert-level proficiency in Microsoft Word, PowerPoint, Excel, Outlook, and PDF tools.
Advanced typing and formatting skills.
Quick learning of new technologies and software.
Skilled at using Google and other online resources.
Commitment to ongoing professional development.
Familiarity with state and federal court procedures, e‑filing, and trial preparation.
Exceptional accuracy in spelling, grammar, and document review.
Ability to manage multiple projects, prioritize tasks, and meet deadlines.
Excellent verbal and written communication skills.
Professional interaction with all levels of staff and clients.
Educational Requirements
High school diploma or GED required; bachelor’s degree preferred.
For New York State, the expected hourly range for this position is between $40.00 and $50.00.
To apply, please submit your resume and a cover letter detailing your experience with advanced word processing and office software.
Seniority level: Mid‑Senior level
Employment type: Full‑time
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status, or any other characteristics protected by law.
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Legal Secretary
role at
Jackson Lewis P.C.
Jackson Lewis P.C. has been focused on employment and labor law since 1958. With over 1,000 attorneys nationwide, the firm identifies and responds to new ways the workplace law intersects business. The firm is ranked among the first tier nationally in Labor and Employment Litigation, Employment Law and Labor Law for Management, and is recognized as a “Best Law Firm” by U.S. News – Best Lawyers®.
About the Role The Litigation Legal Assistant will provide comprehensive administrative support to multiple equity principals and members of the legal team. Responsibilities include managing confidential and complex tasks, drafting and revising correspondence, pleadings, and documents; e‑filing; conducting legal research; editing and formatting with advanced functions such as Table of Content and Table of Authority; proofreading; calendar and travel coordination; administrative support; meeting coordination; project assistance; and relationship management.
Advanced Word Processing & Document Management
Prepare, format, and edit complex legal documents using advanced features in Microsoft Word (styles, templates, TOC, TOA, mail merge, macros).
Proofread and review documents for accuracy, consistency, and compliance.
Apply sophisticated formatting including tables, graphics, headers/footers, and cross‑references.
Manage electronic and physical files securely.
Transcribe audio recordings and convert handwritten notes into polished documents.
Office Software Mastery
Create professional PowerPoint presentations using advanced design and animation.
Build and maintain Excel spreadsheets with formulas, pivot tables, charts, and data analysis tools.
Manage email, calendars, contacts, and tasks in Outlook.
Edit, combine, and secure documents using PDF software (Adobe Acrobat or equivalent).
Use Google and other online resources for research and continuous skill improvement.
Legal & Administrative Support
E‑file documents with state and federal courts (PACER, NY state courts, 2nd Circuit Court of Appeals).
Assist with trial preparation, legal research, and case management.
Coordinate attorney schedules, meetings, travel, and logistics.
Support billing, expense reporting, and accounts receivable processes.
Provide clerical support: answer phones, sort mail, operate scanners/copiers.
Communication & Collaboration
Serve as the primary contact for internal and external inquiries.
Prepare meeting agendas, take minutes, and follow up on action items.
Build positive relationships with attorneys, clients, and external partners.
Confidentiality & Professionalism
Handle sensitive information discreetly and professionally.
Demonstrate executive presence and leadership potential.
Continuous Learning & Resourcefulness
Proactively seek online tutorials, forums, and training to stay current with software updates.
Troubleshoot technical issues independently and share solutions.
Required Skills and Qualifications
Minimum 5 years of litigation defense legal secretarial experience in a law firm.
Expert-level proficiency in Microsoft Word, PowerPoint, Excel, Outlook, and PDF tools.
Advanced typing and formatting skills.
Quick learning of new technologies and software.
Skilled at using Google and other online resources.
Commitment to ongoing professional development.
Familiarity with state and federal court procedures, e‑filing, and trial preparation.
Exceptional accuracy in spelling, grammar, and document review.
Ability to manage multiple projects, prioritize tasks, and meet deadlines.
Excellent verbal and written communication skills.
Professional interaction with all levels of staff and clients.
Educational Requirements
High school diploma or GED required; bachelor’s degree preferred.
For New York State, the expected hourly range for this position is between $40.00 and $50.00.
To apply, please submit your resume and a cover letter detailing your experience with advanced word processing and office software.
Seniority level: Mid‑Senior level
Employment type: Full‑time
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status, or any other characteristics protected by law.
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