California Department of Industrial Relations
Legal Secretary
California Department of Industrial Relations, California, Missouri, United States, 65018
Legal Secretary – Division of Occupational Safety and Health (DOSH), Santa Ana, CA
Under the general supervision of the Legal Support Supervisor I, the Legal Secretary will effectively work for two to four attorneys and will perform the following duties for the DOSH Legal Unit attorneys and/or Bureau of Investigations (BOI) special investigators in all fora including administrative, state and federal trial courts, and state and federal courts of appeal at all levels.
Assist Legal Unit and BOI staff in a variety of substantive areas, including proceedings before the Occupational Safety and Health Appeals Board (OSHAB).
Assist in matters before the Occupational Safety and Health Standards Board and the Office of Administrative Law.
Assist in proceedings in state and federal courts at all levels, including any other litigation that may arise involving the Division.
Assist with internal Division, Departmental, or Agency matters.
Prepare and manage documentation, including drafting email communications, and other relevant paperwork.
Operate computers, scanners, copiers, telephones, faxes, and shredders as required for processing work.
Walk for extended periods of time to assist team members and professional staff.
Be able to move and transport up to 20 pounds.
Working Conditions The position is full‑time and headquartered at the Cal/OSHA District Office, 2 MacArthur Place, Suite 720, Santa Ana, California. The office is a high‑rise building with artificial and natural lighting, and the incumbent works in a typical office setting with an interior workstation in a smoke‑free environment. Telework is allowed, and the position may require in‑state travel locally in Southern California for meetings and training as needed. Staff are expected to return to the office four days per week starting July 1, 2026.
Special Requirements
Perform sustained typing of at least 45 words per minute.
A typing certification is required for State civil service clerical positions. Refer to the Class Specification for specific details.
Typing Certification Requirements:
Typing Certification
Who May Apply
Individuals currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, or are in the process of obtaining list eligibility.
Individuals with SROA and/or Surplus eligibility (please attach a letter if available).
Individuals eligible for a Training and Development assignment may also be considered.
Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
Required Application Package Documents
State Examination/Employment Application STD Form 678 (if not applying electronically) or the Electronic State Employment Application via CalCareer.
Resume that includes all relevant experience and tasks performed aligned with the minimum qualifications.
Other documents indicating experience and education that satisfy the Minimum Qualifications.
Application Instructions Complete applications and all required documents must be received or postmarked by the Final Filing Date of May 15, 2026. Applications will be screened and only the most qualified applicants will be selected to move forward.
Mailing address for application packages:
Department of Industrial Relations Cert Mailing Address Sacramento Attn: Certifications Unit 1416 9th Street, 13th Floor Sacramento, CA 95814
Drop‑off address (198 Hours 8:00 AM – 4:00 PM):
Department of Industrial Relations Cert Drop Off Address Sacramento 1416 9th Street, 13th Floor Sacramento, CA 95814
Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. The State of California seeks a drug‑free workplace; applicants are expected to comply with this objective and will be prohibited from using illegal drugs.
Seniority Level
Entry level
Employment Type
Full‑time
Job Function
Legal
Government Administration
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Assist Legal Unit and BOI staff in a variety of substantive areas, including proceedings before the Occupational Safety and Health Appeals Board (OSHAB).
Assist in matters before the Occupational Safety and Health Standards Board and the Office of Administrative Law.
Assist in proceedings in state and federal courts at all levels, including any other litigation that may arise involving the Division.
Assist with internal Division, Departmental, or Agency matters.
Prepare and manage documentation, including drafting email communications, and other relevant paperwork.
Operate computers, scanners, copiers, telephones, faxes, and shredders as required for processing work.
Walk for extended periods of time to assist team members and professional staff.
Be able to move and transport up to 20 pounds.
Working Conditions The position is full‑time and headquartered at the Cal/OSHA District Office, 2 MacArthur Place, Suite 720, Santa Ana, California. The office is a high‑rise building with artificial and natural lighting, and the incumbent works in a typical office setting with an interior workstation in a smoke‑free environment. Telework is allowed, and the position may require in‑state travel locally in Southern California for meetings and training as needed. Staff are expected to return to the office four days per week starting July 1, 2026.
Special Requirements
Perform sustained typing of at least 45 words per minute.
A typing certification is required for State civil service clerical positions. Refer to the Class Specification for specific details.
Typing Certification Requirements:
Typing Certification
Who May Apply
Individuals currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, or are in the process of obtaining list eligibility.
Individuals with SROA and/or Surplus eligibility (please attach a letter if available).
Individuals eligible for a Training and Development assignment may also be considered.
Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
Required Application Package Documents
State Examination/Employment Application STD Form 678 (if not applying electronically) or the Electronic State Employment Application via CalCareer.
Resume that includes all relevant experience and tasks performed aligned with the minimum qualifications.
Other documents indicating experience and education that satisfy the Minimum Qualifications.
Application Instructions Complete applications and all required documents must be received or postmarked by the Final Filing Date of May 15, 2026. Applications will be screened and only the most qualified applicants will be selected to move forward.
Mailing address for application packages:
Department of Industrial Relations Cert Mailing Address Sacramento Attn: Certifications Unit 1416 9th Street, 13th Floor Sacramento, CA 95814
Drop‑off address (198 Hours 8:00 AM – 4:00 PM):
Department of Industrial Relations Cert Drop Off Address Sacramento 1416 9th Street, 13th Floor Sacramento, CA 95814
Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. The State of California seeks a drug‑free workplace; applicants are expected to comply with this objective and will be prohibited from using illegal drugs.
Seniority Level
Entry level
Employment Type
Full‑time
Job Function
Legal
Government Administration
#J-18808-Ljbffr