Pocketbook Agency
Executive Assistant to Commercial Real Estate Team
Pocketbook Agency, Los Angeles, California, United States, 90079
Executive Assistant to Commercial Real Estate Team
A leading commercial real estate investment and development firm is seeking a highly organized, detail-oriented Executive Assistant. This key role provides high-level administrative support to two senior executives on the Development team, with occasional support to two additional team members for scheduling and presentation deck preparation. You’ll join a tight-knit team of three EAs who work collaboratively and cross-support as needed.
This role is based onsite in Century City Monday-Thursday, with the option to work remotely on Fridays.
Responsibilities
Manage complex calendars, daily scheduling, and meeting coordination for the EVP and SVP of Development
Prepare, edit, and format decks, presentations, and development-related materials
Serve as a point of contact for internal/external partners, ensuring timely communication and follow-through
Coordinate occasional travel itineraries and logistics
Provide light support to two additional development team members as needed
Partner with the EA/Office Manager and the other Executive Assistant to ensure smooth office operations and collaborative coverage
Maintain confidentiality with discretion at all times
Provide 24/7 availability for urgent needs, project changes, and after-hours requests (minimal but required)
Qualifications
5+ years of Executive Assistant experience
Strong proficiency in Microsoft Office Suite; expert PowerPoint skills highly preferred
Exceptional communication, organizational, and multitasking abilities
Professional, polished, and able to anticipate needs in a fast-paced environment
Team-oriented mindset with a willingness to step in and support other EAs
Schedule Monday–Thursday in office, Friday remote. 9:00 AM–6:00 PM, with flexibility for after-hours needs.
Benefits
$110,000 salary + Bonus
PTO + Paid Holidays
401(k) with 5% match, vested immediately
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This role is based onsite in Century City Monday-Thursday, with the option to work remotely on Fridays.
Responsibilities
Manage complex calendars, daily scheduling, and meeting coordination for the EVP and SVP of Development
Prepare, edit, and format decks, presentations, and development-related materials
Serve as a point of contact for internal/external partners, ensuring timely communication and follow-through
Coordinate occasional travel itineraries and logistics
Provide light support to two additional development team members as needed
Partner with the EA/Office Manager and the other Executive Assistant to ensure smooth office operations and collaborative coverage
Maintain confidentiality with discretion at all times
Provide 24/7 availability for urgent needs, project changes, and after-hours requests (minimal but required)
Qualifications
5+ years of Executive Assistant experience
Strong proficiency in Microsoft Office Suite; expert PowerPoint skills highly preferred
Exceptional communication, organizational, and multitasking abilities
Professional, polished, and able to anticipate needs in a fast-paced environment
Team-oriented mindset with a willingness to step in and support other EAs
Schedule Monday–Thursday in office, Friday remote. 9:00 AM–6:00 PM, with flexibility for after-hours needs.
Benefits
$110,000 salary + Bonus
PTO + Paid Holidays
401(k) with 5% match, vested immediately
#J-18808-Ljbffr