Miami Jewish Health
Assistant Property Manager
Job Title: Assistant Property Manager
Job Summary: Performs administrative duties for the Property Manager of Douglas Gardens Senior Housing operations. Responsible for supporting low‑income housing programs – completing annual reviews, interim and administrative certifications, and maintaining accurate resident files, logs, and schedules.
Essential Job Functions
Completes certification of qualification of occupancy for HUD 202/PRAC program. Maintains working knowledge of TRACS processing, EIV, and HUD submission requirements.
Supervises, motivates and trains staff to develop a cohesive team that ensures quality, professional management.
Produces bid packages in conjunction with the Property Manager.
Prepares or assists the Service Coordinator with the monthly newsletter for residents.
Refers tenants to the Service Coordinator and other community resources and agencies for additional assistance.
Conducts move‑ins, annual and interim re‑examinations and re‑certifications of tenant income, taking appropriate actions based on results. Responsible for accuracy and privacy of tenant information.
Assists the Senior Property Manager with accounts receivable (deposits) and accounts payable (vendor payments), and financial statements.
Participates in department meetings and in‑services as necessary.
Completes special projects as assigned.
Job Requirements
High School Diploma required.
Associate’s Degree in Public Administration, Human Services, Business Administration, or a related field preferred.
Experience
Minimum five years of community management experience at an administrative and supervisory level; prior multi‑family housing experience, preferably in section 202 housing project‑based subsidy.
Licenses / Certifications
Certified occupancy specialist or eligible, ability to obtain within six months of hire.
Valid Florida Driver’s license and proof of insurance.
Abilities Required
General knowledge and experience in management accounting and financial policies and practices.
Knowledge of HUD regulations related to Section 202 programs, Section 504 of the Fair Housing Act, and reasonable accommodation requirements.
Ability to maintain strict confidentiality of all tenant records.
Excellent written and verbal communications skills.
Basic math skills.
Ability to supervise, motivate and train staff.
Excellent problem‑solving skills, ability to coordinate multiple projects at once.
Demonstrated organizational and time‑management skills.
Ability to deal tactfully and positively with employees, the public, and to provide services to low‑income, elderly, and disabled individuals.
Ability to operate office equipment and use standard applications such as Word, Excel, Outlook, and PowerPoint.
Good interpersonal skills; organized and demonstrates good judgment.
Bilingual (English/Spanish) preferred.
Environment / Work Conditions Normal working conditions with adequate lighting and ventilation.
Organizational Expectations
Ensures that residents’ and patients’ rights are adhered to.
Demonstrates professionalism, accountability, and a caring attitude consistent with Miami Jewish Empathicare® toward MJH residents, patients, family members, employees, and other facility guests.
Demonstrates excellent communication skills.
Ensures confidentiality and security of patients’ medical information.
Identifies and utilizes appropriate communication channels.
Can speak, read, and write English.
Acts calmly to meet unusual occurrences at work.
Adheres to the organization’s mission, vision, and values.
Participates in departmental activities, meetings, and in‑services and follows established guidelines.
Maintains a safe working environment.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
We believe in the power of empathy, the value of relationships, and the importance of a life well‑lived. Come see why Miami Jewish Health is unlike anywhere you’ve ever worked before. We offer competitive compensation, medical/dental/vision coverage, a 403(b) retirement savings plan for eligible full‑and part‑time positions, free on‑campus parking, an onsite fitness center, and more.
Miami Jewish Health provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
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Job Summary: Performs administrative duties for the Property Manager of Douglas Gardens Senior Housing operations. Responsible for supporting low‑income housing programs – completing annual reviews, interim and administrative certifications, and maintaining accurate resident files, logs, and schedules.
Essential Job Functions
Completes certification of qualification of occupancy for HUD 202/PRAC program. Maintains working knowledge of TRACS processing, EIV, and HUD submission requirements.
Supervises, motivates and trains staff to develop a cohesive team that ensures quality, professional management.
Produces bid packages in conjunction with the Property Manager.
Prepares or assists the Service Coordinator with the monthly newsletter for residents.
Refers tenants to the Service Coordinator and other community resources and agencies for additional assistance.
Conducts move‑ins, annual and interim re‑examinations and re‑certifications of tenant income, taking appropriate actions based on results. Responsible for accuracy and privacy of tenant information.
Assists the Senior Property Manager with accounts receivable (deposits) and accounts payable (vendor payments), and financial statements.
Participates in department meetings and in‑services as necessary.
Completes special projects as assigned.
Job Requirements
High School Diploma required.
Associate’s Degree in Public Administration, Human Services, Business Administration, or a related field preferred.
Experience
Minimum five years of community management experience at an administrative and supervisory level; prior multi‑family housing experience, preferably in section 202 housing project‑based subsidy.
Licenses / Certifications
Certified occupancy specialist or eligible, ability to obtain within six months of hire.
Valid Florida Driver’s license and proof of insurance.
Abilities Required
General knowledge and experience in management accounting and financial policies and practices.
Knowledge of HUD regulations related to Section 202 programs, Section 504 of the Fair Housing Act, and reasonable accommodation requirements.
Ability to maintain strict confidentiality of all tenant records.
Excellent written and verbal communications skills.
Basic math skills.
Ability to supervise, motivate and train staff.
Excellent problem‑solving skills, ability to coordinate multiple projects at once.
Demonstrated organizational and time‑management skills.
Ability to deal tactfully and positively with employees, the public, and to provide services to low‑income, elderly, and disabled individuals.
Ability to operate office equipment and use standard applications such as Word, Excel, Outlook, and PowerPoint.
Good interpersonal skills; organized and demonstrates good judgment.
Bilingual (English/Spanish) preferred.
Environment / Work Conditions Normal working conditions with adequate lighting and ventilation.
Organizational Expectations
Ensures that residents’ and patients’ rights are adhered to.
Demonstrates professionalism, accountability, and a caring attitude consistent with Miami Jewish Empathicare® toward MJH residents, patients, family members, employees, and other facility guests.
Demonstrates excellent communication skills.
Ensures confidentiality and security of patients’ medical information.
Identifies and utilizes appropriate communication channels.
Can speak, read, and write English.
Acts calmly to meet unusual occurrences at work.
Adheres to the organization’s mission, vision, and values.
Participates in departmental activities, meetings, and in‑services and follows established guidelines.
Maintains a safe working environment.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
We believe in the power of empathy, the value of relationships, and the importance of a life well‑lived. Come see why Miami Jewish Health is unlike anywhere you’ve ever worked before. We offer competitive compensation, medical/dental/vision coverage, a 403(b) retirement savings plan for eligible full‑and part‑time positions, free on‑campus parking, an onsite fitness center, and more.
Miami Jewish Health provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
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