Oregon Department of Human Services
Business Operations Specialist (Administrative Specialist 2)
Oregon Department of Human Services, Albany, Oregon, United States, 97321
Business Operations Specialist (Administrative Specialist 2)
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Oregon Department of Human Services provided pay range This range is provided by Oregon Department of Human Services. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range Initial Posting Date
01/05/2026
Application Deadline
01/12/2026
Agency
Department of Human Services
Salary Range
$4,207 - $5,842
Position Type
Employee
Position Title
Business Operations Specialist (Administrative Specialist 2)
Job Description
The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community.
Opportunity awaits!
As the dynamic needs of the office evolve, the Business Operations Specialist ensures seamless support for colleagues and exceptional service for clients. In the fast‑paced environment of deadlines and multiple priorities, your exceptional organizational skills and time management skills are essential assets. This position requires you to support our Albany office for three days and our Lebanon office for two days a week, Monday through Friday 8am to 5pm.
Note:
This position will receive a 2.5% Cost‑of‑Living Adjustment (COLA), which is not reflected in the salary listed in this posting. The increase will be effective February 1, 2026, and will be reflected in paychecks beginning March 1, 2026.
Summary Of Duties
Establish and maintain procedures and other controls necessary in carrying out assigned program activities; coordinate projects or other activities with Federal, local, and State agencies to accomplish identified goals and objectives.
Assist managers with researching, developing, monitoring, and sustaining issue resolution and ongoing compliance through negotiation and analysis of objective, reporting and updating information to responsible parties, to maintain required procedures within the guidelines of established operations.
Provide assistance to office support staff.
Conduct or coordinate security reviews/audits of office procedures to ensure compliance with ODHS rules, procedures, and policy according to the Field Business Procedures Manual.
Review the monthly RACF reports and, after evaluating results, submit corrections to maintain a high level of security and separations of duties.
Reconcile data between office tracking and statewide report systems, updating information as needed to insure accurate accounting of positions.
Regularly monitor and audit all negotiables which include checks, transportation vouchers, building repair costs, Oregon Trail Card inventory, monthly office costs, SPOTS cards, office purchases, etc.
Minimum Qualifications
Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis.
An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis.
An equivalent combination of education and experience.
Essential Attributes
Proven experience managing tasks and schedules utilizing time management, organization, and prioritization skills to meet deadlines.
Previous administrative experience to include supporting a front desk, answering phones, and providing administrative support to program staff.
Experience identifying and responding to challenges and issues promptly and with sound judgment.
Experience entering, updating, and retrieving information in office software timely, accurately and efficiently.
Experience performing tasks that require accuracy and attention to detail, including financial tracking and record‑keeping.
Attention all candidates! A cover letter is not required but highly recommended. Clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Your application materials will determine if you are selected to move forward in the selection process. Please include detailed work and education history.
Requirements
Please make sure your application materials, resume and job history, are clearly outlined as this information will be used to determine your starting salary range. Note: Your resume and cover letter may be uploaded in the Resume/CV field on the online application.
The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.
Working Conditions
Work schedule will be in‑office from 8am to 5pm and required three days in Albany office and two days in Lebanon office.
Constant public contact including contact with customers under stressful conditions.
High volume of computer work/keyboarding in a fast‑paced team environment with shared workspace.
May require a valid driver’s license or other acceptable method of transportation.
Background Checks And Requirements
If selected as a finalist, we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification. Additional background check information.
The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security’s I‑9 form confirming authorization to work in the United States. ODHS will use E‑Verify to confirm that you are authorized to work in the United States.
A valid driver’s license and acceptable driving record are required for this position.
HB3187: The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.
Benefits
ODHS Employee Resource Group communities that promote shared learning.
Cost of Living Adjustments.
Annual salary increases (until you reach the top of the listed salary range).
Amazing benefits package.
Possible eligibility for the Public Service Loan Forgiveness Program.
Employment Preference Veterans’ Preference
Veterans’ preference information.
How to submit your Veteran documents for preference. Please do not attach your Veterans’ preference documentation in the Resume/CV field of your application.
General Information
This is a permanent, full‑time position and is represented by the Service Employees International Union (SEIU).
This recruitment may be used to fill future vacancies in the same classification.
Contact Information We invite you to contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA), application questions or job‑specific questions.
The recruiter for this position is Bonnie Nyssen. If you contact the recruiter, please include the job requisition number.
Email: bonnie.nyssen@odhs.oregon.gov
#J-18808-Ljbffr
Get AI‑powered advice on this job and more exclusive features.
Oregon Department of Human Services provided pay range This range is provided by Oregon Department of Human Services. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range Initial Posting Date
01/05/2026
Application Deadline
01/12/2026
Agency
Department of Human Services
Salary Range
$4,207 - $5,842
Position Type
Employee
Position Title
Business Operations Specialist (Administrative Specialist 2)
Job Description
The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community.
Opportunity awaits!
As the dynamic needs of the office evolve, the Business Operations Specialist ensures seamless support for colleagues and exceptional service for clients. In the fast‑paced environment of deadlines and multiple priorities, your exceptional organizational skills and time management skills are essential assets. This position requires you to support our Albany office for three days and our Lebanon office for two days a week, Monday through Friday 8am to 5pm.
Note:
This position will receive a 2.5% Cost‑of‑Living Adjustment (COLA), which is not reflected in the salary listed in this posting. The increase will be effective February 1, 2026, and will be reflected in paychecks beginning March 1, 2026.
Summary Of Duties
Establish and maintain procedures and other controls necessary in carrying out assigned program activities; coordinate projects or other activities with Federal, local, and State agencies to accomplish identified goals and objectives.
Assist managers with researching, developing, monitoring, and sustaining issue resolution and ongoing compliance through negotiation and analysis of objective, reporting and updating information to responsible parties, to maintain required procedures within the guidelines of established operations.
Provide assistance to office support staff.
Conduct or coordinate security reviews/audits of office procedures to ensure compliance with ODHS rules, procedures, and policy according to the Field Business Procedures Manual.
Review the monthly RACF reports and, after evaluating results, submit corrections to maintain a high level of security and separations of duties.
Reconcile data between office tracking and statewide report systems, updating information as needed to insure accurate accounting of positions.
Regularly monitor and audit all negotiables which include checks, transportation vouchers, building repair costs, Oregon Trail Card inventory, monthly office costs, SPOTS cards, office purchases, etc.
Minimum Qualifications
Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis.
An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis.
An equivalent combination of education and experience.
Essential Attributes
Proven experience managing tasks and schedules utilizing time management, organization, and prioritization skills to meet deadlines.
Previous administrative experience to include supporting a front desk, answering phones, and providing administrative support to program staff.
Experience identifying and responding to challenges and issues promptly and with sound judgment.
Experience entering, updating, and retrieving information in office software timely, accurately and efficiently.
Experience performing tasks that require accuracy and attention to detail, including financial tracking and record‑keeping.
Attention all candidates! A cover letter is not required but highly recommended. Clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Your application materials will determine if you are selected to move forward in the selection process. Please include detailed work and education history.
Requirements
Please make sure your application materials, resume and job history, are clearly outlined as this information will be used to determine your starting salary range. Note: Your resume and cover letter may be uploaded in the Resume/CV field on the online application.
The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.
Working Conditions
Work schedule will be in‑office from 8am to 5pm and required three days in Albany office and two days in Lebanon office.
Constant public contact including contact with customers under stressful conditions.
High volume of computer work/keyboarding in a fast‑paced team environment with shared workspace.
May require a valid driver’s license or other acceptable method of transportation.
Background Checks And Requirements
If selected as a finalist, we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification. Additional background check information.
The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security’s I‑9 form confirming authorization to work in the United States. ODHS will use E‑Verify to confirm that you are authorized to work in the United States.
A valid driver’s license and acceptable driving record are required for this position.
HB3187: The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.
Benefits
ODHS Employee Resource Group communities that promote shared learning.
Cost of Living Adjustments.
Annual salary increases (until you reach the top of the listed salary range).
Amazing benefits package.
Possible eligibility for the Public Service Loan Forgiveness Program.
Employment Preference Veterans’ Preference
Veterans’ preference information.
How to submit your Veteran documents for preference. Please do not attach your Veterans’ preference documentation in the Resume/CV field of your application.
General Information
This is a permanent, full‑time position and is represented by the Service Employees International Union (SEIU).
This recruitment may be used to fill future vacancies in the same classification.
Contact Information We invite you to contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA), application questions or job‑specific questions.
The recruiter for this position is Bonnie Nyssen. If you contact the recruiter, please include the job requisition number.
Email: bonnie.nyssen@odhs.oregon.gov
#J-18808-Ljbffr