City of Hollywood, Florida
Come to a City that Builds Careers! As one of the largest cities in Broward County, the City of Hollywood provides an energetic, innovative and collaborative work environment for its employees. Want Top Notch Insurance? We offer low cost health insurance giving you the best value - Medical, Dental, Vision and Flexible Spending Plans. Need Work Life Balance? We have got you covered with a 4‑Day Work Week and an Award Winning Wellness Program. And We Don’t Stop There. The City of Hollywood provides a generous Paid Time Off Program inclusive of 13 Paid Holidays, Vacation Leave, Personal Leave, and Sick Leave. Repaying Student Loans? Employees at the City with 10 years of public service and on‑time payments qualify for the Federal Student Loan Forgiveness Program. Let’s Partner Together and Come Grow with the City of Hollywood. Apply Now! For more information about this position and our competitive pay, benefits package and pension plan, refer to this job posting or our City website at https://www.governmentjobs.com/careers/hollywoodfl
JOB SUMMARY This entry‑level position assists with the administration and monitoring of City contracts and agreements. The role supports basic contract review activities, such as checking documents for completeness, processing change orders, invoices, and payments, and helping evaluate whether vendors are meeting contract requirements.
The employee will learn and apply techniques and procedures used to interpret contract specifications. Depending on assignment, this may include gaining familiarity with City services such as construction projects, grounds and facility maintenance, recreation programs, or other operational areas to ensure contract requirements support departmental needs.
Responsibilities include assisting with the inspection and monitoring of awarded contracts to ensure contractors meet timelines, deliverables, and terms. The position also provides general support to the Procurement Department and helps gather, organize, and enter contract information into the City’s contract management system (OpenGov). Work involves routine communication and coordination with Directors, Contract Liaisons, and Project Managers.
Under supervision, the employee will use developing judgment and analytical skills to support the preparation of vendor requirements, contract language, and budget reviews. The position assists with evaluating solicitation items and communicating clearly—both orally and in writing—with vendors and City departments on basic procurement and contract‑related matters.
ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES
Assists in contract dispute resolution when situations arise above the normal contract administration duties of a departmental representative.
Assist in providing regularly scheduled training to City employees tasked with contract administration duties.
Ensure all contracts Citywide have been entered into the OpenGov Contract Module by each Contract Liaison and Project Manager.
Prepares various reports, analyses and statistics for tracking performance, demonstrating compliance, and responding to audits and management requests.
Develops and maintains the City’s repository of contracts, agreements, and Certificate of Insurance’s (COI’s).
Assist in reviewing proposed contracts and agreements for conformance, compliance and adherence to City policies, procedures, ordinances, and regulatory standards; provides recommendations for language additions and modifications as needed
Works with user departments to enforce terms and conditions of contracts and agreements.
Reviews policies and procedures; provides recommendations for improving department efficiency and effectiveness.
Tracks contract and agreement expiration dates in the City’s Contract Module OpenGov and provides notification reminders to each Department Contract Liaison and Project Managers.
Provides contract expirations notices to Directors and Project Managers.
Serves as liaison to Departments to help guide and answer questions regarding contract language for conformance, compliance and adherence to City policies, procedures, ordinances, and regulatory standard.
Assist with standardization of various City contracts and agreement templates.
Review contract and agreement documents to evaluate appropriateness of change orders and invoices.
Meet with Contract Liaisons and Project Managers regularly to address upcoming expiring contracts, agreements, and COI’s.
Communicates with end‑user on all pertinent issues relating to contracts, agreements, solicitations, changes, frequency of services, cancellation, etc.
Effectively and positively represents the City in delivering and performing work with colleagues and clients, irrespective of gender, race, religion, age, disability, political affiliation or belief, or sexual orientation.
Establishes and maintains effective and professional relationships with work colleagues, supervisors, managers, and outside agencies and persons.
Performs related work as required.
EDUCATION/EXPERIENCE To perform this job successfully, an individual must be able to satisfactorily perform each essential function. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Required :
Bachelor’s Degree from an accredited college or university with major coursework in Business Administration, Project Management, Public Administration, or a related field, and (3) years of considerable experience in procurement and/or legal departments, focused on monitoring and interpreting complex contractual agreements. Experience in ensuring contract compliance through interviews and examination of documentation, or experience in inspecting and monitoring compliance with requirements of contractual or business agreements, may substitute for education.
Preferred :
Five (5) years of considerable experience in contract compliance.
Public Sector experience.
A CPPB (Certified Professional Public Buyer), or CPCM (Certified Professional Contracts Manager).
Additional education and experience or an equivalent combination of training and experience may be substituted for the above requirements.
CERTIFICATES, LICENSES, REGISTRATIONS
Valid Driver’s License: With proof of automobile insurance
Background Check: Must have an acceptable background record
Driving Abstract: Must have an acceptable driving record
KNOWLEDGE, SKILLS, ABILITIES
Knowledge of applicable federal, state and local regulatory laws, standards and requirements regarding public purchasing and procurement functions.
Knowledge of the principles and practices utilized in contracts’ administration for procurement of public sector services and commodities.
Knowledge of market factors such as trend, availability, pricing structure and sources of supply and the ability to apply this knowledge to everyday responsibilities.
Ability to gather, analyze, interpret, summarize and present complex data in a logical manner.
Knowledge of contract negotiation strategies, techniques and management.
Knowledge of standard procurement and recording practices and the ability to apply such knowledge to specific solicitation processes.
Ability to review and tabulate Bids via spreadsheets.
Ability to exercise sound judgment and maintain confidentiality regarding critical and sensitive information, records and reports.
Ability to articulate, demonstrate and train others concerning current laws, standards and best practices as applied to public purchasing and procurement administration.
Ability to establish and maintain effective working relationships with co‑workers, City officials, state, local and federal agency representatives and the general public.
Ability to express ideas and information clearly and concisely, verbally and in writing to selected groups and individuals.
Skill in critical thinking for issues resolution and process improvement recommendations.
Skill in working independently and following through with assignments with minimal direction.
Skill in the use of computer software and general office equipment.
PHYSICAL DEMANDS The physical abilities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to walk, sit, write, hear, speak and be required to exert up to 50 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. May require the use of fingers or hands to manipulate objects such as picking, gripping, or pressing. Specific vision abilities required by this job include close and distance vision, peripheral, and depth perception. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT Work is performed primarily in an office environment that requires the employee to be sensitive to change and responsive to changing goals, priorities and needs.
REASONABLE ACCOMMODATION The Employment Office will make reasonable efforts in the examination and workplace to accommodate persons with disabilities. Please advise Human Resources of special needs by calling (954) 921-3216.
VETERAN'S PREFERENCE The City values the service that veterans and their family members have given to our country, and as such, proactively recruits and hires veterans and qualified spouses to the greatest extent possible. Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements. To obtain veteran's preference, candidates MUST submit a copy of separation papers (DD214) and meet eligibility requirements as stipulated by the Florida Statutes. For additional information, please refer to the Florida Department of Veterans' Affairs.
ALL APPLICANTS RECEIVE CONSIDERATION FOR EMPLOYMENT All applicants receive consideration for employment regardless of race, color, religion, gender, national origin, age, abilities, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression (except as limited by law, Personnel Rules, Collective Bargaining Agreements, or bona fide occupational disqualifications).
The City of Hollywood is an Equal Opportunity / Equal Access Employer.
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JOB SUMMARY This entry‑level position assists with the administration and monitoring of City contracts and agreements. The role supports basic contract review activities, such as checking documents for completeness, processing change orders, invoices, and payments, and helping evaluate whether vendors are meeting contract requirements.
The employee will learn and apply techniques and procedures used to interpret contract specifications. Depending on assignment, this may include gaining familiarity with City services such as construction projects, grounds and facility maintenance, recreation programs, or other operational areas to ensure contract requirements support departmental needs.
Responsibilities include assisting with the inspection and monitoring of awarded contracts to ensure contractors meet timelines, deliverables, and terms. The position also provides general support to the Procurement Department and helps gather, organize, and enter contract information into the City’s contract management system (OpenGov). Work involves routine communication and coordination with Directors, Contract Liaisons, and Project Managers.
Under supervision, the employee will use developing judgment and analytical skills to support the preparation of vendor requirements, contract language, and budget reviews. The position assists with evaluating solicitation items and communicating clearly—both orally and in writing—with vendors and City departments on basic procurement and contract‑related matters.
ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES
Assists in contract dispute resolution when situations arise above the normal contract administration duties of a departmental representative.
Assist in providing regularly scheduled training to City employees tasked with contract administration duties.
Ensure all contracts Citywide have been entered into the OpenGov Contract Module by each Contract Liaison and Project Manager.
Prepares various reports, analyses and statistics for tracking performance, demonstrating compliance, and responding to audits and management requests.
Develops and maintains the City’s repository of contracts, agreements, and Certificate of Insurance’s (COI’s).
Assist in reviewing proposed contracts and agreements for conformance, compliance and adherence to City policies, procedures, ordinances, and regulatory standards; provides recommendations for language additions and modifications as needed
Works with user departments to enforce terms and conditions of contracts and agreements.
Reviews policies and procedures; provides recommendations for improving department efficiency and effectiveness.
Tracks contract and agreement expiration dates in the City’s Contract Module OpenGov and provides notification reminders to each Department Contract Liaison and Project Managers.
Provides contract expirations notices to Directors and Project Managers.
Serves as liaison to Departments to help guide and answer questions regarding contract language for conformance, compliance and adherence to City policies, procedures, ordinances, and regulatory standard.
Assist with standardization of various City contracts and agreement templates.
Review contract and agreement documents to evaluate appropriateness of change orders and invoices.
Meet with Contract Liaisons and Project Managers regularly to address upcoming expiring contracts, agreements, and COI’s.
Communicates with end‑user on all pertinent issues relating to contracts, agreements, solicitations, changes, frequency of services, cancellation, etc.
Effectively and positively represents the City in delivering and performing work with colleagues and clients, irrespective of gender, race, religion, age, disability, political affiliation or belief, or sexual orientation.
Establishes and maintains effective and professional relationships with work colleagues, supervisors, managers, and outside agencies and persons.
Performs related work as required.
EDUCATION/EXPERIENCE To perform this job successfully, an individual must be able to satisfactorily perform each essential function. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Required :
Bachelor’s Degree from an accredited college or university with major coursework in Business Administration, Project Management, Public Administration, or a related field, and (3) years of considerable experience in procurement and/or legal departments, focused on monitoring and interpreting complex contractual agreements. Experience in ensuring contract compliance through interviews and examination of documentation, or experience in inspecting and monitoring compliance with requirements of contractual or business agreements, may substitute for education.
Preferred :
Five (5) years of considerable experience in contract compliance.
Public Sector experience.
A CPPB (Certified Professional Public Buyer), or CPCM (Certified Professional Contracts Manager).
Additional education and experience or an equivalent combination of training and experience may be substituted for the above requirements.
CERTIFICATES, LICENSES, REGISTRATIONS
Valid Driver’s License: With proof of automobile insurance
Background Check: Must have an acceptable background record
Driving Abstract: Must have an acceptable driving record
KNOWLEDGE, SKILLS, ABILITIES
Knowledge of applicable federal, state and local regulatory laws, standards and requirements regarding public purchasing and procurement functions.
Knowledge of the principles and practices utilized in contracts’ administration for procurement of public sector services and commodities.
Knowledge of market factors such as trend, availability, pricing structure and sources of supply and the ability to apply this knowledge to everyday responsibilities.
Ability to gather, analyze, interpret, summarize and present complex data in a logical manner.
Knowledge of contract negotiation strategies, techniques and management.
Knowledge of standard procurement and recording practices and the ability to apply such knowledge to specific solicitation processes.
Ability to review and tabulate Bids via spreadsheets.
Ability to exercise sound judgment and maintain confidentiality regarding critical and sensitive information, records and reports.
Ability to articulate, demonstrate and train others concerning current laws, standards and best practices as applied to public purchasing and procurement administration.
Ability to establish and maintain effective working relationships with co‑workers, City officials, state, local and federal agency representatives and the general public.
Ability to express ideas and information clearly and concisely, verbally and in writing to selected groups and individuals.
Skill in critical thinking for issues resolution and process improvement recommendations.
Skill in working independently and following through with assignments with minimal direction.
Skill in the use of computer software and general office equipment.
PHYSICAL DEMANDS The physical abilities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to walk, sit, write, hear, speak and be required to exert up to 50 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. May require the use of fingers or hands to manipulate objects such as picking, gripping, or pressing. Specific vision abilities required by this job include close and distance vision, peripheral, and depth perception. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT Work is performed primarily in an office environment that requires the employee to be sensitive to change and responsive to changing goals, priorities and needs.
REASONABLE ACCOMMODATION The Employment Office will make reasonable efforts in the examination and workplace to accommodate persons with disabilities. Please advise Human Resources of special needs by calling (954) 921-3216.
VETERAN'S PREFERENCE The City values the service that veterans and their family members have given to our country, and as such, proactively recruits and hires veterans and qualified spouses to the greatest extent possible. Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements. To obtain veteran's preference, candidates MUST submit a copy of separation papers (DD214) and meet eligibility requirements as stipulated by the Florida Statutes. For additional information, please refer to the Florida Department of Veterans' Affairs.
ALL APPLICANTS RECEIVE CONSIDERATION FOR EMPLOYMENT All applicants receive consideration for employment regardless of race, color, religion, gender, national origin, age, abilities, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression (except as limited by law, Personnel Rules, Collective Bargaining Agreements, or bona fide occupational disqualifications).
The City of Hollywood is an Equal Opportunity / Equal Access Employer.
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