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Legal Secretary
The Legal Secretary is an administrative support position that assists in the successful operation of the Prosecutors office. Work involves recurring situations with occasional variances. Regular independent judgment is required to apply standard practices and decision-making within clearly defined parameters. Works independently with limited supervision under the general direction of the Prosecutor, the deputies, and the Office Manager. Communicates regularly with others inside the department, throughout the department, and occasionally with others outside the organization. Work has substantial impact on the operations of the Prosecutors office. Work is typically performed in an office environment with recurring intermittent stress due to deadlines. Does not typically involve travel. Essential Functions: The essential functions include, but are not limited to, the following duties and responsibilities that are not listed in any order of priority and may be amended or added to by the County at any time: Legal Secretary I: Answers, screens, and routes telephone calls that may entail solving many questions from the public, Courts, and law enforcement. Transports paperwork to and from the Courthouse as assigned. Receives and filters all incoming documents from the Court Copies and files all necessary files and paperwork related to the cases under review. Performs all other duties as assigned. Calendars and tracks all court dates, deadlines, appointments, and other dates pertinent to any case. Legal Secretary II: This Position is differentiated from the Legal Secretary I based on factors such as responsibility, complexity, and experience requirements. It may include duties listed in Legal Secretary I position. In addition, it may include: Prepares files for various cases to include Infractions, Misdemeanors, Felonies, which can include Criminal Complaints and Petitions, Summons, Warrants, Motion and Orders, Subpoenas, Discovery, correspondence, miscellaneous pleadings, and documents necessary to the completion of each case. Responds to Requests for Discovery from Defense Counsel as well as pro-se Defendants, requiring compiling information from a variety of different sources and agencies in a timely manner. Responds to requests by attorney or uses own initiative to compile all necessary paperwork from law enforcement, courts other states, other counties, etc. to prepare file for trial Schedules court hearings and appointments for assigned attorney and provides support to Prosecutor assigned to case. Receives, identifies, and calculates restitution information for victims of all crimes. Legal Secretary III: This Position is differentiated from the Legal Secretary I & II based on factors such as responsibility, complexity, and experience requirements. It may include duties listed in Legal Secretary I and II position. In addition, it may include: Prepares technical criminal and civil legal documents as directed including but not limited to Briefs, Judgments, Criminal and Civil Complaints, Petitions, Motions, Orders, Notices, Warrants, Summons, Subpoenas, Discovery requests, Failure to Appears, Orders to Show Cause, Probates, and other miscellaneous pleadings as required on all, Civil Lawsuits, Guardianships / Conservatorships, Public Records Requests, Tort Claims, Medical Indigency, Child Protection, Mentally Incapacitated, Fugitive and Asset Forfeiture files. Prepares and composes highly confidential correspondence, reports, documents, memos,and other material of an often-confidential nature from dictation, instructions, notes, or personal knowledge. Organizes and maintains the civil deputy prosecutors legal caseload/calendar. Attend meetings as necessary and requested. Follows policies and procedures relating to the implementation and coordination of a Grand Jury. Prepare all forms and files required. Maintain confidentiality in dealing with high profile investigations coming before a Grand Jury. Work closely with the Prosecutor, Jury Commissioner, Judges, and the Grand Jurors in scheduling.
The Legal Secretary is an administrative support position that assists in the successful operation of the Prosecutors office. Work involves recurring situations with occasional variances. Regular independent judgment is required to apply standard practices and decision-making within clearly defined parameters. Works independently with limited supervision under the general direction of the Prosecutor, the deputies, and the Office Manager. Communicates regularly with others inside the department, throughout the department, and occasionally with others outside the organization. Work has substantial impact on the operations of the Prosecutors office. Work is typically performed in an office environment with recurring intermittent stress due to deadlines. Does not typically involve travel. Essential Functions: The essential functions include, but are not limited to, the following duties and responsibilities that are not listed in any order of priority and may be amended or added to by the County at any time: Legal Secretary I: Answers, screens, and routes telephone calls that may entail solving many questions from the public, Courts, and law enforcement. Transports paperwork to and from the Courthouse as assigned. Receives and filters all incoming documents from the Court Copies and files all necessary files and paperwork related to the cases under review. Performs all other duties as assigned. Calendars and tracks all court dates, deadlines, appointments, and other dates pertinent to any case. Legal Secretary II: This Position is differentiated from the Legal Secretary I based on factors such as responsibility, complexity, and experience requirements. It may include duties listed in Legal Secretary I position. In addition, it may include: Prepares files for various cases to include Infractions, Misdemeanors, Felonies, which can include Criminal Complaints and Petitions, Summons, Warrants, Motion and Orders, Subpoenas, Discovery, correspondence, miscellaneous pleadings, and documents necessary to the completion of each case. Responds to Requests for Discovery from Defense Counsel as well as pro-se Defendants, requiring compiling information from a variety of different sources and agencies in a timely manner. Responds to requests by attorney or uses own initiative to compile all necessary paperwork from law enforcement, courts other states, other counties, etc. to prepare file for trial Schedules court hearings and appointments for assigned attorney and provides support to Prosecutor assigned to case. Receives, identifies, and calculates restitution information for victims of all crimes. Legal Secretary III: This Position is differentiated from the Legal Secretary I & II based on factors such as responsibility, complexity, and experience requirements. It may include duties listed in Legal Secretary I and II position. In addition, it may include: Prepares technical criminal and civil legal documents as directed including but not limited to Briefs, Judgments, Criminal and Civil Complaints, Petitions, Motions, Orders, Notices, Warrants, Summons, Subpoenas, Discovery requests, Failure to Appears, Orders to Show Cause, Probates, and other miscellaneous pleadings as required on all, Civil Lawsuits, Guardianships / Conservatorships, Public Records Requests, Tort Claims, Medical Indigency, Child Protection, Mentally Incapacitated, Fugitive and Asset Forfeiture files. Prepares and composes highly confidential correspondence, reports, documents, memos,and other material of an often-confidential nature from dictation, instructions, notes, or personal knowledge. Organizes and maintains the civil deputy prosecutors legal caseload/calendar. Attend meetings as necessary and requested. Follows policies and procedures relating to the implementation and coordination of a Grand Jury. Prepare all forms and files required. Maintain confidentiality in dealing with high profile investigations coming before a Grand Jury. Work closely with the Prosecutor, Jury Commissioner, Judges, and the Grand Jurors in scheduling.