University of Georgia
Administrative Specialist - SW District, UGA Extension
University of Georgia, Athens, Georgia, us, 30604
Administrative Specialist - SW District, UGA Extension
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Posting Details Posting Number: S14424P Working Title: Administrative Specialist - SW District, UGA Extension Department: CAES-Southwest District CES
About the University of Georgia Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
About the College/Unit/Department Website: Posting Type External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information Standard Hours of 8am-5pm Monday-Friday, unless otherwise assigned and approved by District Director Advertised Salary Commensurate with Experience Posting Date 11/21/2025 Open until filled Yes Closing Date Proposed Starting Date 01/01/2026 Special Instructions to Applicants Location of Vacancy SW District
EEO Policy Statement The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement The University System of Georgia is comprised of our 26 institutions of higher education and learning, and the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at (https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct). Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at (https://www.usg.edu/policymanual/section6/C2653).
Position Information Classification Title: Administrative Assistant II FLSA: Non-Exempt FTE: 1.00
Minimum Qualifications High school diploma or equivalent and 2 years of related experience
Preferred Qualifications None listed.
Position Summary This is the lead administrative support position for the Southwest District of UGA Cooperative Extension. It performs administrative and support duties with wide latitude for exercising discretion and judgement. It serves as office manager and frequently interprets written policies and procedures and explains them to others. It often deals with highly confidential issues and uses discretion effectively.
Knowledge, Skills, Abilities and/or Competencies
Working knowledge of office practices, procedure
Ability to use discretion with confidential information
Independent judgement and work under extremely limited supervision
Supervisory skills
Excellent organizational and analytical skills
Physical Demands Light lifting. Driving.
Driving Responsibility
Is driving a responsibility of this position? Yes
Position of Trust
Is this a Position of Trust? Yes
Does this position have operation, access, or control of financial resources? Yes
Does this position require a P-Card? No
Is having a P-Card an essential function of this position? No
Does this position have direct interaction or care of children under the age of 18 or direct patient care? No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes
Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Duties/Responsibilities
Performs administrative and support duties with wide latitude for exercising discretion and judgement. Employee hiring and termination process, employee contracts, serious incidents reports, promotion process, annual performance reviews on all employees, keeping all matters confidential. Percentage of time 50%
Assists administrators with programs often using full educational program knowledge. Percentage of time 25%
Create and maintain databases. Writes, edits, & coordinates reports and other related duties as assigned by District Extension Director. Percentage of time 25%
Contact Information Recruitment Contact Name: Andrea Scarrow Email: ascarrow@uga.edu
Posting Specific Questions Required fields are indicated with an asterisk (*).
Applicant Documents Required Documents
Resume/CV
Cover Letter
List of References with Contact Information
Optional Documents #J-18808-Ljbffr
Apply for this Job
link/button.
Posting Details Posting Number: S14424P Working Title: Administrative Specialist - SW District, UGA Extension Department: CAES-Southwest District CES
About the University of Georgia Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
About the College/Unit/Department Website: Posting Type External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information Standard Hours of 8am-5pm Monday-Friday, unless otherwise assigned and approved by District Director Advertised Salary Commensurate with Experience Posting Date 11/21/2025 Open until filled Yes Closing Date Proposed Starting Date 01/01/2026 Special Instructions to Applicants Location of Vacancy SW District
EEO Policy Statement The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement The University System of Georgia is comprised of our 26 institutions of higher education and learning, and the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at (https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct). Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at (https://www.usg.edu/policymanual/section6/C2653).
Position Information Classification Title: Administrative Assistant II FLSA: Non-Exempt FTE: 1.00
Minimum Qualifications High school diploma or equivalent and 2 years of related experience
Preferred Qualifications None listed.
Position Summary This is the lead administrative support position for the Southwest District of UGA Cooperative Extension. It performs administrative and support duties with wide latitude for exercising discretion and judgement. It serves as office manager and frequently interprets written policies and procedures and explains them to others. It often deals with highly confidential issues and uses discretion effectively.
Knowledge, Skills, Abilities and/or Competencies
Working knowledge of office practices, procedure
Ability to use discretion with confidential information
Independent judgement and work under extremely limited supervision
Supervisory skills
Excellent organizational and analytical skills
Physical Demands Light lifting. Driving.
Driving Responsibility
Is driving a responsibility of this position? Yes
Position of Trust
Is this a Position of Trust? Yes
Does this position have operation, access, or control of financial resources? Yes
Does this position require a P-Card? No
Is having a P-Card an essential function of this position? No
Does this position have direct interaction or care of children under the age of 18 or direct patient care? No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes
Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Duties/Responsibilities
Performs administrative and support duties with wide latitude for exercising discretion and judgement. Employee hiring and termination process, employee contracts, serious incidents reports, promotion process, annual performance reviews on all employees, keeping all matters confidential. Percentage of time 50%
Assists administrators with programs often using full educational program knowledge. Percentage of time 25%
Create and maintain databases. Writes, edits, & coordinates reports and other related duties as assigned by District Extension Director. Percentage of time 25%
Contact Information Recruitment Contact Name: Andrea Scarrow Email: ascarrow@uga.edu
Posting Specific Questions Required fields are indicated with an asterisk (*).
Applicant Documents Required Documents
Resume/CV
Cover Letter
List of References with Contact Information
Optional Documents #J-18808-Ljbffr