Systems Planning & Analysis
Administrative Assistant - Senior
Systems Planning & Analysis, Chantilly, Virginia, United States, 22021
Overview
Systems Planning and Analysis, Inc. (SPA) delivers high‑impact, technical solutions to complex national security issues. With over 50 years of business expertise and consistent growth, SPA is known for continuous innovation for our government customers, in both the US and abroad. Our exceptional team is highly collaborative in spirit and practice, producing results that matter. The Space and Intelligence Division provides professional services to the US Space Force, Combatant Commands, Intelligence Community, and NASA. Our work includes enterprise architectural assessments, systems engineering and integration, test, planning and execution, cost estimating and analysis, acquisition support, and cybersecurity. SPA is trusted partners developing approaches and concepts to meet emerging high‑priority needs, assessing cutting‑edge technologies, and supporting capabilities for our National Defense. The Intelligence Programs Group (IPG) is a specialized provider of enterprise and program‑level systems engineering, modeling and simulation, cybersecurity, acquisition support, and governance to the Space and National Intelligence community.
SPA has a near‑term need for a
Senior Administrative Assistant .
Responsibilities
Provide executive‑level support for senior leadership, including preparing briefings, data, and preparatory materials for senior‑level meetings.
Develop and manage a monthly roadmap and annual strategy for leadership engagements, aligning with strategic guidance and organizational goals.
Draft and edit executive correspondence, synthesizing information into polished, accurate, and timely deliverables for leadership.
Create and maintain directorate‑level reports, communications, and business documentation such as overviews, year‑in‑review summaries, and activity reports.
Coordinate and facilitate leadership engagements, including meetings, technical reviews, design reviews, forums, and protocol events.
Manage task tracking and formal actions through enterprise systems, ensuring responses adhere to organizational standards and are completed on time.
Qualifications Required Qualifications
U.S. Citizenship required
Active TS/SCI + Polygraph
Bachelor’s degree in Business Administration, Public Administration, or a related field
Minimum of 10 years of experience providing executive‑level administrative support in government, military, or large‑scale corporate settings
Proven ability to create high‑quality documentation and presentations tailored to diverse audiences
Demonstrated experience managing task‑tracking systems and synthesizing complex information for executive audiences
Reports to Chantilly up to full‑time, based upon the needs of the client
Desired Qualifications
Proactive interest in learning new skills and engaging new challenges
Strong customer service skills with interest in proactively anticipating and addressing client needs
Familiarity with the National Reconnaissance Office (NRO), Department of Defense (DoD), or Intelligence Community (IC) structure, processes, and procedures
Expertise in managing and utilizing task‑tracking systems such as TIER or equivalent platforms
Experience supporting leadership in protocol management for distinguished visitors, VIP visits, or high‑level engagements
Strong proficiency in Microsoft Office Suite and SharePoint for managing data, reports, and collaborative workflows
Seniority level Mid‑Senior level
Employment type Full‑time
Job function Administrative
Industries Defense and Space Manufacturing; Aviation and Aerospace Component Manufacturing; Armed Forces
Referrals increase your chances of interviewing at Systems Planning & Analysis by 2x
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Chantilly, VA $70,000.00-$90,000.00
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Senior Administrative Assistant .
Responsibilities
Provide executive‑level support for senior leadership, including preparing briefings, data, and preparatory materials for senior‑level meetings.
Develop and manage a monthly roadmap and annual strategy for leadership engagements, aligning with strategic guidance and organizational goals.
Draft and edit executive correspondence, synthesizing information into polished, accurate, and timely deliverables for leadership.
Create and maintain directorate‑level reports, communications, and business documentation such as overviews, year‑in‑review summaries, and activity reports.
Coordinate and facilitate leadership engagements, including meetings, technical reviews, design reviews, forums, and protocol events.
Manage task tracking and formal actions through enterprise systems, ensuring responses adhere to organizational standards and are completed on time.
Qualifications Required Qualifications
U.S. Citizenship required
Active TS/SCI + Polygraph
Bachelor’s degree in Business Administration, Public Administration, or a related field
Minimum of 10 years of experience providing executive‑level administrative support in government, military, or large‑scale corporate settings
Proven ability to create high‑quality documentation and presentations tailored to diverse audiences
Demonstrated experience managing task‑tracking systems and synthesizing complex information for executive audiences
Reports to Chantilly up to full‑time, based upon the needs of the client
Desired Qualifications
Proactive interest in learning new skills and engaging new challenges
Strong customer service skills with interest in proactively anticipating and addressing client needs
Familiarity with the National Reconnaissance Office (NRO), Department of Defense (DoD), or Intelligence Community (IC) structure, processes, and procedures
Expertise in managing and utilizing task‑tracking systems such as TIER or equivalent platforms
Experience supporting leadership in protocol management for distinguished visitors, VIP visits, or high‑level engagements
Strong proficiency in Microsoft Office Suite and SharePoint for managing data, reports, and collaborative workflows
Seniority level Mid‑Senior level
Employment type Full‑time
Job function Administrative
Industries Defense and Space Manufacturing; Aviation and Aerospace Component Manufacturing; Armed Forces
Referrals increase your chances of interviewing at Systems Planning & Analysis by 2x
Get notified about new Senior Administrative Assistant jobs in Chantilly, VA.
Chantilly, VA $70,000.00-$90,000.00
#J-18808-Ljbffr