Electric Boat
Overview
The successful candidate will be responsible for assisting multiple engineering departments in the handling of varied administrative job assignments and tasks, including but not limited to the following:
Create, format and issue technical correspondences to internal and outside organizations based on department employee input
Coordinate department commitments, conference rooms, conference telephone lines, interviews and new hire onboarding
Organization and distribution of meeting material in support of weekly meetings
Manage department managers calendar and schedules
Manage department facility maintenance and information technology requests and supplies
Manage department organizational charts, seating, employee databases and evacuation plans
Process visit requests for department employees
Employee travel reservations and preparation of expense reports
Expectations
Candidates will be expected to accept assignments directly from department staff relying on supervision only to provide occasional prioritizingof conflicting needs
Occasional overtime may be required to meet department commitments
Position requires supporting the department’s core working hours as defined by department Managers and may require evening or weekend support.
Qualifications Required
2-5 years professional administrative experience
High school diploma or equivalent
Office administrative support experience typing skills and, familiarity with Microsoft Office Suite (Word, Excel, Power Point, Outlook)
Must be able to type 45+ words per minute
Must be able to obtain and maintain a security clearance through the department of defense
Preferred
Associates or Bachelor Degree preferred
Ability to manage data- collecting and developing effective status reporting
Working knowledge of Electric Boat's Policies, procedures, and program instructions
Experience with frequently used EB applications and tools such as CONCUR, Cornerstone, SWSNET, CITIS, Lotus Notes, Data Monster and Procedure gateway
Skills
Ability to complete work accurately and in accordance with company policies, procedures and program instructions while meeting schedules - attention to detail is essential
Must possess strong written and oral communication skills, and the ability to communicate effectively at various levels of the organization
Ability to accept assignments directly from multiple sources, multitask and effectively manage priorities among multiple concurrent tasks,
Ability to learn new methods, tools, and processes and adjust to changing priorities
Ability to maintain confidentiality with regard to personnel and company sensitive matters
Candidate will be expected to actively contribute in a team environment, and must have a demonstrated history of accepting responsibility and independently completing assignments with minimal oversight
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Create, format and issue technical correspondences to internal and outside organizations based on department employee input
Coordinate department commitments, conference rooms, conference telephone lines, interviews and new hire onboarding
Organization and distribution of meeting material in support of weekly meetings
Manage department managers calendar and schedules
Manage department facility maintenance and information technology requests and supplies
Manage department organizational charts, seating, employee databases and evacuation plans
Process visit requests for department employees
Employee travel reservations and preparation of expense reports
Expectations
Candidates will be expected to accept assignments directly from department staff relying on supervision only to provide occasional prioritizingof conflicting needs
Occasional overtime may be required to meet department commitments
Position requires supporting the department’s core working hours as defined by department Managers and may require evening or weekend support.
Qualifications Required
2-5 years professional administrative experience
High school diploma or equivalent
Office administrative support experience typing skills and, familiarity with Microsoft Office Suite (Word, Excel, Power Point, Outlook)
Must be able to type 45+ words per minute
Must be able to obtain and maintain a security clearance through the department of defense
Preferred
Associates or Bachelor Degree preferred
Ability to manage data- collecting and developing effective status reporting
Working knowledge of Electric Boat's Policies, procedures, and program instructions
Experience with frequently used EB applications and tools such as CONCUR, Cornerstone, SWSNET, CITIS, Lotus Notes, Data Monster and Procedure gateway
Skills
Ability to complete work accurately and in accordance with company policies, procedures and program instructions while meeting schedules - attention to detail is essential
Must possess strong written and oral communication skills, and the ability to communicate effectively at various levels of the organization
Ability to accept assignments directly from multiple sources, multitask and effectively manage priorities among multiple concurrent tasks,
Ability to learn new methods, tools, and processes and adjust to changing priorities
Ability to maintain confidentiality with regard to personnel and company sensitive matters
Candidate will be expected to actively contribute in a team environment, and must have a demonstrated history of accepting responsibility and independently completing assignments with minimal oversight
#J-18808-Ljbffr