Valley Sanitary District
Under general supervision of the Chief Administrative Officer, the incumbent assists in the administration of the District’s human resources functions, including coordinating policies, procedures, legal compliance, benefits administration, recruitment, and onboarding. The position performs a full journey-level scope of assignments under moderate supervision, requiring knowledge and understanding of human resources fundamentals and the ability to independently solve moderate human resources problems. The incumbent uses independent judgment, contacts staff and representatives of other agencies, and does not routinely exercise supervision.
Responsibilities
Implements, supports, and reviews personnel-related initiatives, policies, procedures, and systems.
Provides information and general assistance to staff and the public regarding human resources policies and procedures; answers questions and provides information regarding personnel actions, employee records, benefits, and other related matters; resolves complaints efficiently and timely.
Facilitates and trains District employees in HR policies and associated programs.
Provides training and oversight on benefits, policies, and procedures.
Establishes a registration & tracking program for employee training.
Handles sensitive human resources transactions, including disciplinary and grievance issues, worker’s compensation, and other confidential information.
Assists in benefit and classification surveys; computes and compiles survey data and results; recommends modifications to administrative programs, policies, and procedures as appropriate.
Works closely with finance staff on a strict, cyclical schedule processing changes or entering new information in a timely manner (including payroll, separation, benefits, etc.).
Maintains and updates the database of employee information and creates reports as required; helps maintain and update salary schedules.
Responds to requests for information.
Administers HR software including processing personnel actions, position control, and maintaining the table of classifications, titles, salary schedules, and salary roll‑ups.
Coordinates and administers employee benefit programs including life, health, and disability insurance programs; assists in claims processing and premium compilation and payment; counsels employees regarding benefit programs; maintains other work‑life benefits and programs; coordinates annual open enrollment and renewals.
Maintains all employee benefit programs; acts as the liaison between employees, benefit providers, attorneys, brokers, providers, physicians, etc.; supports human resources administrative operations by overseeing benefit plan implementation, enrollments, data collection, and contract renewals.
Ensures changes to new hires, open enrollment, retirement, insurances, and other changes to benefit plans or employee information are implemented correctly.
Provides direct and indirect assistance in the administration and coordination of medical, dental and vision plans and contacts as well as other benefit plans such as life and disability insurance, retiree, flexible benefit plans, employee assistance, and wellness programs.
Evaluates and makes recommendations on various benefits options and works with brokers, insurance carriers, plan administrators, healthcare providers, employees, labor representatives, and others to meet employee and District needs.
Provides direction and coordination regarding Public Employees’ Retirement System (PERS) matters.
Conducts the disability leave and job accommodation interactive process using strong problem‑solving skills; analyzes essential job functions compared to restrictions; develops recommendations for on‑the‑job accommodations; consults and coordinates with appropriate decision makers and documents the interactive process; issues notices of status and findings.
Consults with organizational managers and supervisors to provide guidance and expertise on disability/leave management consistent with state and federal laws, memoranda of understanding, and other applicable sources of authority.
Conducts good‑faith ADA interactive process with employees and documents the process; shepherds the process through resolution, including proper documentation and effective communication with multiple stakeholders; issues status report and determinations.
Reviews and analyzes employee leave and disability accommodation requests and makes determinations regarding eligibility.
Develops a comprehensive tracking program for all employee leaves of absences and accommodations.
Develops, coordinates, and evaluates new employee onboarding and orientation.
Liaises between subject matter experts, division management and human resources staff to assist with the development of job postings, examinations, recruiting and onboarding.
Receives and processes staffing requests to fill new or existing positions; follows up with hiring authority to plan a recruitment strategy.
Oversees recruitments; reviews and approves staffing requisition forms submitted to fill vacancies; reviews and approves recruitment literature including bulletins, advertisements, and brochures.
Meets with hiring manager to discuss recruitment and selection needs; designs and develops recruitment plan and provides technical assistance regarding recruitment and selection issues.
Plans and develops tests for required competencies for knowledge, skills, and abilities and establishes test standards; schedules and proctors tests and interviews.
Compiles, calculates, and analyzes numerical data and prepares tables for final hiring recommendation.
Receives and reviews background check reports and conducts reference checks; makes job offers and negotiates salary.
Conducts recruitment campaign and represents VSD at career days, job fairs, and other events.
Knowledge Required
Fundamental principles and practices of public sector human resources administration, including recruitment & selection, training & development, policy development & compliance, leave administration, benefits and compensation.
Business computer applications such as Microsoft Office Suite, benefits administration systems and applicant tracking systems.
Procedures and requirements associated with administrative investigations.
Principles and methods for developing performance improvement plans.
Techniques and methods for effective training of human resources fundamentals.
Research and statistical analysis practices.
Pertinent local, state, and federal laws, ordinances, and rules.
Principles and practices of effective customer service.
Concepts, instructional methods, instructional aids, and materials necessary for developing, implementing, and evaluating employee development programs.
Principles, techniques, and laws applicable to a variety of personnel programs.
Principles of organizational management and supervision.
Basic principles of mathematics; applicable federal, state, and local laws, codes, and regulations.
Methods and techniques of scheduling work assignments.
Standard office procedures, practices, and equipment.
Methods and techniques for record keeping, report preparation, and writing; proper English, spelling, and grammar.
Occupational hazards and standard safety practices.
Ability Required
Interpret and explain pertinent local, state, federal, District, and departmental policies and procedures.
Perform difficult and complex human resources work, ensuring compliance with District policies, procedures, laws, and regulations.
Understand, interpret, and apply complex laws, regulations, policies, and procedures.
Use information systems and applicable software as tools in the performance of human resources work.
Communicate clearly and concisely, both orally and in writing.
Follow written and oral directions.
Establish and maintain effective, collaborative, and respectful working relationships with those contacted in the course of work.
Exercise exemplary independent judgement and initiative, maintain a high degree of confidentiality, and maintain professional demeanor and composure in stressful or confrontational situations.
Consistently provide exceptional quality service and work products.
Operate standard office equipment, including a computer and a variety of word processing and software applications.
Effectively conduct recruitment and selection activities.
Effectively coordinate benefit programs; acquire working knowledge of other departmental programs.
Provide accurate interpretations of policies and regulations; prepare a variety of reports and analyses; maintain statistical records.
Analyze and interpret a variety of human resources programs, exercise exceptional organizational and time management skills.
Analyze a complex issue and develop and implement an appropriate response with aptitude for critical thinking, problem solving, and decision making.
Oversee and/or manage special projects and programs.
Work effectively with management, staff, other governmental agencies, and the public.
Prepare clear and concise administrative documents and reports.
Analyze, interpret, summarize, and present a variety of administrative reports effectively.
Perform mathematical calculations quickly and accurately.
Interpret, explain, and apply applicable laws, codes, and regulations.
Read, interpret, and record data accurately; organize, prioritize, and follow up on work assignments.
Work independently and as part of a team.
Make sound decisions within established guidelines.
Observe safety principles and work in a safe manner.
Work effectively with people of varying backgrounds, educational levels, races, and cultures.
Perform prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in daily office activities.
Perform repetitive hand movements and use fine coordination when preparing statistical reports and data using a computer keyboard.
Use near and far vision in reading correspondence, statistical data, and using the computer; acute hearing is required when providing phone and personal service.
Able to lift, drag, and push files, paper, and documents weighing up to 25 lbs.
Experience and Education Experience Four years of progressively professional experience in a human resources role.
Education Bachelor’s degree from an accredited college or university in human resources management, business administration, public administration, industrial relations, organizational psychology, or a closely related field; or four years of progressively professional experience in a human resources role can be substituted. Must be at least 18 years of age by the time of appointment.
License or Certificate Must possess a valid State of California driver’s license of the required category, maintain a satisfactory driving record, and be insurable by the District for the operation of District vehicles.
Professional HR Certification Designation, such as PHR, SPHR, SHRM‑CP, and SHRM‑SCP is required or must be obtained within 12 months from date of employment.
Have or obtain valid First Aid and CPR certificates within six months of hire.
Employees of the District are, by state and federal law, disaster service workers. In the event of a declaration of emergency, any employee may be assigned activities that promote the protection of public health and safety or the preservation of lives and property, either at the District or within the local community.
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Responsibilities
Implements, supports, and reviews personnel-related initiatives, policies, procedures, and systems.
Provides information and general assistance to staff and the public regarding human resources policies and procedures; answers questions and provides information regarding personnel actions, employee records, benefits, and other related matters; resolves complaints efficiently and timely.
Facilitates and trains District employees in HR policies and associated programs.
Provides training and oversight on benefits, policies, and procedures.
Establishes a registration & tracking program for employee training.
Handles sensitive human resources transactions, including disciplinary and grievance issues, worker’s compensation, and other confidential information.
Assists in benefit and classification surveys; computes and compiles survey data and results; recommends modifications to administrative programs, policies, and procedures as appropriate.
Works closely with finance staff on a strict, cyclical schedule processing changes or entering new information in a timely manner (including payroll, separation, benefits, etc.).
Maintains and updates the database of employee information and creates reports as required; helps maintain and update salary schedules.
Responds to requests for information.
Administers HR software including processing personnel actions, position control, and maintaining the table of classifications, titles, salary schedules, and salary roll‑ups.
Coordinates and administers employee benefit programs including life, health, and disability insurance programs; assists in claims processing and premium compilation and payment; counsels employees regarding benefit programs; maintains other work‑life benefits and programs; coordinates annual open enrollment and renewals.
Maintains all employee benefit programs; acts as the liaison between employees, benefit providers, attorneys, brokers, providers, physicians, etc.; supports human resources administrative operations by overseeing benefit plan implementation, enrollments, data collection, and contract renewals.
Ensures changes to new hires, open enrollment, retirement, insurances, and other changes to benefit plans or employee information are implemented correctly.
Provides direct and indirect assistance in the administration and coordination of medical, dental and vision plans and contacts as well as other benefit plans such as life and disability insurance, retiree, flexible benefit plans, employee assistance, and wellness programs.
Evaluates and makes recommendations on various benefits options and works with brokers, insurance carriers, plan administrators, healthcare providers, employees, labor representatives, and others to meet employee and District needs.
Provides direction and coordination regarding Public Employees’ Retirement System (PERS) matters.
Conducts the disability leave and job accommodation interactive process using strong problem‑solving skills; analyzes essential job functions compared to restrictions; develops recommendations for on‑the‑job accommodations; consults and coordinates with appropriate decision makers and documents the interactive process; issues notices of status and findings.
Consults with organizational managers and supervisors to provide guidance and expertise on disability/leave management consistent with state and federal laws, memoranda of understanding, and other applicable sources of authority.
Conducts good‑faith ADA interactive process with employees and documents the process; shepherds the process through resolution, including proper documentation and effective communication with multiple stakeholders; issues status report and determinations.
Reviews and analyzes employee leave and disability accommodation requests and makes determinations regarding eligibility.
Develops a comprehensive tracking program for all employee leaves of absences and accommodations.
Develops, coordinates, and evaluates new employee onboarding and orientation.
Liaises between subject matter experts, division management and human resources staff to assist with the development of job postings, examinations, recruiting and onboarding.
Receives and processes staffing requests to fill new or existing positions; follows up with hiring authority to plan a recruitment strategy.
Oversees recruitments; reviews and approves staffing requisition forms submitted to fill vacancies; reviews and approves recruitment literature including bulletins, advertisements, and brochures.
Meets with hiring manager to discuss recruitment and selection needs; designs and develops recruitment plan and provides technical assistance regarding recruitment and selection issues.
Plans and develops tests for required competencies for knowledge, skills, and abilities and establishes test standards; schedules and proctors tests and interviews.
Compiles, calculates, and analyzes numerical data and prepares tables for final hiring recommendation.
Receives and reviews background check reports and conducts reference checks; makes job offers and negotiates salary.
Conducts recruitment campaign and represents VSD at career days, job fairs, and other events.
Knowledge Required
Fundamental principles and practices of public sector human resources administration, including recruitment & selection, training & development, policy development & compliance, leave administration, benefits and compensation.
Business computer applications such as Microsoft Office Suite, benefits administration systems and applicant tracking systems.
Procedures and requirements associated with administrative investigations.
Principles and methods for developing performance improvement plans.
Techniques and methods for effective training of human resources fundamentals.
Research and statistical analysis practices.
Pertinent local, state, and federal laws, ordinances, and rules.
Principles and practices of effective customer service.
Concepts, instructional methods, instructional aids, and materials necessary for developing, implementing, and evaluating employee development programs.
Principles, techniques, and laws applicable to a variety of personnel programs.
Principles of organizational management and supervision.
Basic principles of mathematics; applicable federal, state, and local laws, codes, and regulations.
Methods and techniques of scheduling work assignments.
Standard office procedures, practices, and equipment.
Methods and techniques for record keeping, report preparation, and writing; proper English, spelling, and grammar.
Occupational hazards and standard safety practices.
Ability Required
Interpret and explain pertinent local, state, federal, District, and departmental policies and procedures.
Perform difficult and complex human resources work, ensuring compliance with District policies, procedures, laws, and regulations.
Understand, interpret, and apply complex laws, regulations, policies, and procedures.
Use information systems and applicable software as tools in the performance of human resources work.
Communicate clearly and concisely, both orally and in writing.
Follow written and oral directions.
Establish and maintain effective, collaborative, and respectful working relationships with those contacted in the course of work.
Exercise exemplary independent judgement and initiative, maintain a high degree of confidentiality, and maintain professional demeanor and composure in stressful or confrontational situations.
Consistently provide exceptional quality service and work products.
Operate standard office equipment, including a computer and a variety of word processing and software applications.
Effectively conduct recruitment and selection activities.
Effectively coordinate benefit programs; acquire working knowledge of other departmental programs.
Provide accurate interpretations of policies and regulations; prepare a variety of reports and analyses; maintain statistical records.
Analyze and interpret a variety of human resources programs, exercise exceptional organizational and time management skills.
Analyze a complex issue and develop and implement an appropriate response with aptitude for critical thinking, problem solving, and decision making.
Oversee and/or manage special projects and programs.
Work effectively with management, staff, other governmental agencies, and the public.
Prepare clear and concise administrative documents and reports.
Analyze, interpret, summarize, and present a variety of administrative reports effectively.
Perform mathematical calculations quickly and accurately.
Interpret, explain, and apply applicable laws, codes, and regulations.
Read, interpret, and record data accurately; organize, prioritize, and follow up on work assignments.
Work independently and as part of a team.
Make sound decisions within established guidelines.
Observe safety principles and work in a safe manner.
Work effectively with people of varying backgrounds, educational levels, races, and cultures.
Perform prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in daily office activities.
Perform repetitive hand movements and use fine coordination when preparing statistical reports and data using a computer keyboard.
Use near and far vision in reading correspondence, statistical data, and using the computer; acute hearing is required when providing phone and personal service.
Able to lift, drag, and push files, paper, and documents weighing up to 25 lbs.
Experience and Education Experience Four years of progressively professional experience in a human resources role.
Education Bachelor’s degree from an accredited college or university in human resources management, business administration, public administration, industrial relations, organizational psychology, or a closely related field; or four years of progressively professional experience in a human resources role can be substituted. Must be at least 18 years of age by the time of appointment.
License or Certificate Must possess a valid State of California driver’s license of the required category, maintain a satisfactory driving record, and be insurable by the District for the operation of District vehicles.
Professional HR Certification Designation, such as PHR, SPHR, SHRM‑CP, and SHRM‑SCP is required or must be obtained within 12 months from date of employment.
Have or obtain valid First Aid and CPR certificates within six months of hire.
Employees of the District are, by state and federal law, disaster service workers. In the event of a declaration of emergency, any employee may be assigned activities that promote the protection of public health and safety or the preservation of lives and property, either at the District or within the local community.
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