Alonso & Alonso Law
Executive Personal Assistant For CEO/COO
Alonso & Alonso Law, San Antonio, Texas, United States, 78208
Job Description
About Us
At Alonso & Alonso, we provide personalized attention and services that are tailored to meet the specific needs of each of our clients. We achieve this through client education, consistent updates, thorough assessment of each case, and customized legal strategies based on each client's circumstances.
Job Summary The Executive Personal Assistant to the Chief Operating Officer (COO) is a highly trusted role responsible for managing the day-to-day professional and personal activities of the COO. This position requires exceptional organizational skills, proactive communication, discretion, and the ability to manage multiple projects simultaneously. The Executive Personal Assistant acts as a right‑hand partner to the COO, ensuring efficiency across his business, personal, and brand-related engagements.
Essential Responsibilities and Duties
Manage the COO's professional and personal calendar, including scheduling meetings and medical appointments.
Coordinate virtual and in‑person meetings as requested.
Provide reminders for meetings, appointments, or important deadlines.
Take clear and actionable notes during meetings.
Assist the COO on social media recording days (on‑site support, coordination, etc.).
Support initiatives related to Alonso & Alonso and the COO's personal brands.
Communicate with individuals or teams managing personal brand content and operations.
Maintain and update the COO's Real Estate Log, tracking relevant activity and updates.
Monitor and track incoming and outgoing payments across the COO's business interests.
Prepare and submit reimbursement documents when needed.
Review, sort, and process physical mail addressed to the COO.
Check and manage email communications on behalf of the COO, flagging and responding to items as necessary.
Translate documents (Spanish ↔ English) as requested.
Provide daily task support and general assistance with both business and personal matters.
Required Qualifications
2+ years of experience in executive‑level administrative support or personal assistant roles.
High degree of discretion, confidentiality, and emotional intelligence.
Strong organizational, multitasking, and time‑management skills.
Excellent written and verbal communication in both English and Spanish.
Proficiency with Microsoft Office, Google Suite, and calendar/email tools.
Tech‑savvy and comfortable navigating social media environments and basic content processes.
Strong attention to detail and ability to track multiple projects at once.
Trustworthy and dependable, with a proactive attitude and problem‑solving mindset.
Preferred Qualifications
Bilingual in Spanish and English.
Experience supporting executives with personal brand or content creation activities.
Comfortable working in a hybrid or flexible environment.
Key Performance Indicators
Accuracy and timeliness in scheduling and follow‑through.
Responsiveness to communications and requests.
Effective coordination with brand and business teams.
Confidentiality and professionalism in all interactions.
Clear documentation and organization of financial and logistical records.
Work Environment
In‑office role based in San Antonio, TX with occasional off‑site support or flexible scheduling based on COO's activities.
Fast‑paced, dynamic environment requiring adaptability and initiative.
May involve handling confidential personal and business‑related matters.
Benefits
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Mental health support
Continuing education allowance
Application Process You may apply to our career page: https://alonsoandalonso.bamboohr.com/careers
Physical Demands The employee is regularly required to stand, walk, and use their hands to perform tasks. Some lifting of files (up to 10 pounds) may be necessary.
Equal Opportunity Employment Statement Alonso & Alonso attorneys at law is an equal opportunity employer and is committed to building a diverse and inclusive organization. We prohibit discrimination and harassment of any kind based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, age, or any other protected characteristic.
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Job Summary The Executive Personal Assistant to the Chief Operating Officer (COO) is a highly trusted role responsible for managing the day-to-day professional and personal activities of the COO. This position requires exceptional organizational skills, proactive communication, discretion, and the ability to manage multiple projects simultaneously. The Executive Personal Assistant acts as a right‑hand partner to the COO, ensuring efficiency across his business, personal, and brand-related engagements.
Essential Responsibilities and Duties
Manage the COO's professional and personal calendar, including scheduling meetings and medical appointments.
Coordinate virtual and in‑person meetings as requested.
Provide reminders for meetings, appointments, or important deadlines.
Take clear and actionable notes during meetings.
Assist the COO on social media recording days (on‑site support, coordination, etc.).
Support initiatives related to Alonso & Alonso and the COO's personal brands.
Communicate with individuals or teams managing personal brand content and operations.
Maintain and update the COO's Real Estate Log, tracking relevant activity and updates.
Monitor and track incoming and outgoing payments across the COO's business interests.
Prepare and submit reimbursement documents when needed.
Review, sort, and process physical mail addressed to the COO.
Check and manage email communications on behalf of the COO, flagging and responding to items as necessary.
Translate documents (Spanish ↔ English) as requested.
Provide daily task support and general assistance with both business and personal matters.
Required Qualifications
2+ years of experience in executive‑level administrative support or personal assistant roles.
High degree of discretion, confidentiality, and emotional intelligence.
Strong organizational, multitasking, and time‑management skills.
Excellent written and verbal communication in both English and Spanish.
Proficiency with Microsoft Office, Google Suite, and calendar/email tools.
Tech‑savvy and comfortable navigating social media environments and basic content processes.
Strong attention to detail and ability to track multiple projects at once.
Trustworthy and dependable, with a proactive attitude and problem‑solving mindset.
Preferred Qualifications
Bilingual in Spanish and English.
Experience supporting executives with personal brand or content creation activities.
Comfortable working in a hybrid or flexible environment.
Key Performance Indicators
Accuracy and timeliness in scheduling and follow‑through.
Responsiveness to communications and requests.
Effective coordination with brand and business teams.
Confidentiality and professionalism in all interactions.
Clear documentation and organization of financial and logistical records.
Work Environment
In‑office role based in San Antonio, TX with occasional off‑site support or flexible scheduling based on COO's activities.
Fast‑paced, dynamic environment requiring adaptability and initiative.
May involve handling confidential personal and business‑related matters.
Benefits
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Mental health support
Continuing education allowance
Application Process You may apply to our career page: https://alonsoandalonso.bamboohr.com/careers
Physical Demands The employee is regularly required to stand, walk, and use their hands to perform tasks. Some lifting of files (up to 10 pounds) may be necessary.
Equal Opportunity Employment Statement Alonso & Alonso attorneys at law is an equal opportunity employer and is committed to building a diverse and inclusive organization. We prohibit discrimination and harassment of any kind based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, age, or any other protected characteristic.
#J-18808-Ljbffr