Family Centers
Overview
Family Centers, a nonprofit organization in Fairfield County, is seeking a highly organized Administrative Specialist to provide office administration support at our Greenwich, CT headquarters. This is an excellent opportunity for a detail-oriented professional who enjoys supporting leadership teams, managing office operations, and delivering exceptional customer service in a mission-driven environment. The Role
Serve as the first point of contact for visitors, phone calls, and emails, ensuring excellent customer service. Provide administrative support to the Executive Team, including calendar management, scheduling, and meeting coordination. Oversee day-to-day office operations for our executive offices and Grauer preschool, ensuring efficiency and professionalism. Assist with grant documentation, compliance reporting, and accreditation paperwork. Perform accurate data entry and administrative support for health, education, and human service programs. Manage office supplies and building inventoryordering and organizing as needed. Monitor facilities issues and contribute to the Safety Committee to maintain a safe work environment. Collaborate with leadership and staff to improve administrative processes and productivity. Perform other related administrative duties as assigned. Qualifications
3+ years of administrative, executive assistant, or office management experience Proficiency in Microsoft Office Suite; ability to learn new software quickly Strong organizational, time management, and multitasking skills Excellent written and verbal communication skills Ability to work independently in a fast-paced, team-oriented environment High level of discretion and ability to maintain confidentiality Valid drivers license, reliable transportation, and auto insurance required Preferred
Bachelors degree Prior experience in a nonprofit, education, healthcare, or human services environment About Family Centers
Family Centers is a private nonprofit serving lower Fairfield County with health, education, and human service programs. With approximately 300 professionals and 500+ volunteers, we support more than 23,000 children, families, and adults each year through a wide range of responsive and innovative services. Rewards & Benefits
Starting salary: $53,000/year Generous paid time off (vacation, sick, personal, holidays, summer day Fridays) and comprehensive health benefits (medical, dental, vision) Tax-free spending accounts, employer provided disability, life & AD&D insurance Employee assistance plan, wellness activities, pet and supplemental insurance Tuition assistance and retirement savings plan including matching contributions We provide a collaborative work environment, training opportunities for professional growth, and the chance to make a meaningful impact in your community. Recognized as a Top Workplace in Western Connecticut and a Charity Navigator 100 Encompass-rated nonprofit For more information and to apply, please visit http://www.familycenters.org/; or on our LinkedIn page Family Centers is committed to providing equal employment opportunities to all applicants and employees as indicated in applicable federal and/or state laws. Job details
Seniority level: Mid-Senior level Employment type: Full-time Job function: Administrative Industries: Civic and Social Organizations Get notified about new Administrative Specialist jobs in Greenwich, CT. #J-18808-Ljbffr
Family Centers, a nonprofit organization in Fairfield County, is seeking a highly organized Administrative Specialist to provide office administration support at our Greenwich, CT headquarters. This is an excellent opportunity for a detail-oriented professional who enjoys supporting leadership teams, managing office operations, and delivering exceptional customer service in a mission-driven environment. The Role
Serve as the first point of contact for visitors, phone calls, and emails, ensuring excellent customer service. Provide administrative support to the Executive Team, including calendar management, scheduling, and meeting coordination. Oversee day-to-day office operations for our executive offices and Grauer preschool, ensuring efficiency and professionalism. Assist with grant documentation, compliance reporting, and accreditation paperwork. Perform accurate data entry and administrative support for health, education, and human service programs. Manage office supplies and building inventoryordering and organizing as needed. Monitor facilities issues and contribute to the Safety Committee to maintain a safe work environment. Collaborate with leadership and staff to improve administrative processes and productivity. Perform other related administrative duties as assigned. Qualifications
3+ years of administrative, executive assistant, or office management experience Proficiency in Microsoft Office Suite; ability to learn new software quickly Strong organizational, time management, and multitasking skills Excellent written and verbal communication skills Ability to work independently in a fast-paced, team-oriented environment High level of discretion and ability to maintain confidentiality Valid drivers license, reliable transportation, and auto insurance required Preferred
Bachelors degree Prior experience in a nonprofit, education, healthcare, or human services environment About Family Centers
Family Centers is a private nonprofit serving lower Fairfield County with health, education, and human service programs. With approximately 300 professionals and 500+ volunteers, we support more than 23,000 children, families, and adults each year through a wide range of responsive and innovative services. Rewards & Benefits
Starting salary: $53,000/year Generous paid time off (vacation, sick, personal, holidays, summer day Fridays) and comprehensive health benefits (medical, dental, vision) Tax-free spending accounts, employer provided disability, life & AD&D insurance Employee assistance plan, wellness activities, pet and supplemental insurance Tuition assistance and retirement savings plan including matching contributions We provide a collaborative work environment, training opportunities for professional growth, and the chance to make a meaningful impact in your community. Recognized as a Top Workplace in Western Connecticut and a Charity Navigator 100 Encompass-rated nonprofit For more information and to apply, please visit http://www.familycenters.org/; or on our LinkedIn page Family Centers is committed to providing equal employment opportunities to all applicants and employees as indicated in applicable federal and/or state laws. Job details
Seniority level: Mid-Senior level Employment type: Full-time Job function: Administrative Industries: Civic and Social Organizations Get notified about new Administrative Specialist jobs in Greenwich, CT. #J-18808-Ljbffr