ALLEY THEATRE
Education & Community Engagement Administrative Coordinator
ALLEY THEATRE, Houston, Texas, United States
POSITION: Administrative Coordinator
DEPARTMENT: Education & Community Engagement
CLASSIFICATION: Full-time / Hourly / Non-Exempt
SUPERVISOR: Chief Administrative Officer of Education & Community Engagement
OVERVIEW
Founded in 1947 by Nina Vance, the Alley Theatre is a pioneer of regional theatre, and one of the leading nonprofit theatre companies in the United States. The Alley has been awarded the prestigious Regional Theatre Tony Award® and the Texas Medal of Arts Award. The Alley has transferred productions to Broadway, Off-Broadway, major European Festivals, and to 40 American cities. Unique among regional theatres, the Alley is committed to maintaining a Resident Acting Company and providing them with work year-round. Nationally recognized directors, actors, playwrights, and designers from across the country have regularly joined the Resident Acting Company.
Rob Melrose, Artistic Director at the Alley, took over as artistic leader of the organization in 2019. His vision for the future of the Alley is both thrilling and ambitious. His strategic goals include upholding the Alley's artistic excellence, keeping longtime Alley Theatre devotees eager to return each season, and creating productions and cultivating new audiences.
Rob Melrose, Managing Director Jennifer Bielstein and the Alley's leadership team are committed to fostering an environment where everyone is encouraged to bring their authentic selves.
JOB STATEMENT
The Education & Community Engagement Administrative Coordinator will work closely with the Chief Administrative Officer and ECE team to ensure the successful, effective administration of the Alley's Education & Community Engagement programming.
JOB DUTIES
Support the day-to-day administration of department activities, including:
* Maintaining school and community contacts in Tessitura, the Alley's database
* Issuing school booking agreements, letters of agreement, and invoices
* Processing payments (accounts receivable) and submitting invoices for payment (accounts payable)
* Overseeing ECE office management, including supplies, inventory, and storage
* Leading the booking and facilitation of group tours
* Serving as the department's main touch point to the Operations team in regard to all ECE events and space needs
* Assisting in the scheduling and facilitation of school and community programming
* Assisting in the organization and execution of contracts
* Participating as a team member in the creative development of ECE programming
Additionally, Administrative Coordinator serves as the primary administrator of all camps and classes, including:
* Tracking and reporting on registrations and camper forms
* Parent communication throughout registration process and camp sessions
* Scholarship administration
* Supporting any in-person marketing efforts
* Purchasing supplies and tracking budgets
* Overseeing day-to-day administrative needs during camp sessions
Alley Theatre expects the following of each employee: adheres to theatre's policies and procedures; works in a safe manner; performs duties as workload necessitates; maintains a positive and respectful attitude; communicates regularly with supervisor about department issues; demonstrates efficient time management and prioritizes workload; demonstrates regular and consistent attendance and punctuality; meets department productivity standards; participates in Alley Theatre events as needed or required; and completes other duties as assigned.
REQUIREMENTS (SKILLS and KNOWLEDGE)
* College degree preferred, or a minimum of 2 years experience in administrative support.
* Proficiency in MS 365 Suite particularly Excel and Word.
* Experience with Tessitura or a similar CRM database preferred but not required.
* Strong interpersonal communication.
* Ability to work in a fast-paced, energized and quickly changing environment.
* A proactive approach to problem-solving with strong decision-making skills.
* Detail oriented, able to prioritize efficiently and multi-task.
* Ability to be self-directed and take initiative.
* Ability to maintain confidential information.
* Excellent verbal and written communications skills.
* Exhibits a positive attitude with good communication and interpersonal skills.
PHYSICAL REQUIREMENTS/WORKING CONDITIONS
* Prolonged periods of sitting at a desk and working on a computer.
* Ability to lift and move 25 lbs.
* Must be comfortable working in a fast-paced environment where directions and priorities can change rapidly.
* Typical hours are during the day, but the position requires flexibility to be available for weekend, holidays and evening work hours as needed.
BENEFITS & PERKS
* Medical, dental and vision insurance
* Paid vacation, floating holiday, and sick time
* 401(k) with matching, FSA, HRA (Alley paid deductible)
* Free and discounted tickets to Alley Theatre performances
* Bi-Weekly $4 Discounted Parking.
* Discounted gym membership
* Employee wellness program & EAP
* Houston, TX is one of the most affordable cities in the nation with no state or city income tax.
Alley Theatre is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at HRdept@alleytheatre.org.
The Alley Theatre is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, veteran status or any other characteristic protected by applicable local, state, or federal law. We encourage people of all backgrounds to apply.
DEPARTMENT: Education & Community Engagement
CLASSIFICATION: Full-time / Hourly / Non-Exempt
SUPERVISOR: Chief Administrative Officer of Education & Community Engagement
OVERVIEW
Founded in 1947 by Nina Vance, the Alley Theatre is a pioneer of regional theatre, and one of the leading nonprofit theatre companies in the United States. The Alley has been awarded the prestigious Regional Theatre Tony Award® and the Texas Medal of Arts Award. The Alley has transferred productions to Broadway, Off-Broadway, major European Festivals, and to 40 American cities. Unique among regional theatres, the Alley is committed to maintaining a Resident Acting Company and providing them with work year-round. Nationally recognized directors, actors, playwrights, and designers from across the country have regularly joined the Resident Acting Company.
Rob Melrose, Artistic Director at the Alley, took over as artistic leader of the organization in 2019. His vision for the future of the Alley is both thrilling and ambitious. His strategic goals include upholding the Alley's artistic excellence, keeping longtime Alley Theatre devotees eager to return each season, and creating productions and cultivating new audiences.
Rob Melrose, Managing Director Jennifer Bielstein and the Alley's leadership team are committed to fostering an environment where everyone is encouraged to bring their authentic selves.
JOB STATEMENT
The Education & Community Engagement Administrative Coordinator will work closely with the Chief Administrative Officer and ECE team to ensure the successful, effective administration of the Alley's Education & Community Engagement programming.
JOB DUTIES
Support the day-to-day administration of department activities, including:
* Maintaining school and community contacts in Tessitura, the Alley's database
* Issuing school booking agreements, letters of agreement, and invoices
* Processing payments (accounts receivable) and submitting invoices for payment (accounts payable)
* Overseeing ECE office management, including supplies, inventory, and storage
* Leading the booking and facilitation of group tours
* Serving as the department's main touch point to the Operations team in regard to all ECE events and space needs
* Assisting in the scheduling and facilitation of school and community programming
* Assisting in the organization and execution of contracts
* Participating as a team member in the creative development of ECE programming
Additionally, Administrative Coordinator serves as the primary administrator of all camps and classes, including:
* Tracking and reporting on registrations and camper forms
* Parent communication throughout registration process and camp sessions
* Scholarship administration
* Supporting any in-person marketing efforts
* Purchasing supplies and tracking budgets
* Overseeing day-to-day administrative needs during camp sessions
Alley Theatre expects the following of each employee: adheres to theatre's policies and procedures; works in a safe manner; performs duties as workload necessitates; maintains a positive and respectful attitude; communicates regularly with supervisor about department issues; demonstrates efficient time management and prioritizes workload; demonstrates regular and consistent attendance and punctuality; meets department productivity standards; participates in Alley Theatre events as needed or required; and completes other duties as assigned.
REQUIREMENTS (SKILLS and KNOWLEDGE)
* College degree preferred, or a minimum of 2 years experience in administrative support.
* Proficiency in MS 365 Suite particularly Excel and Word.
* Experience with Tessitura or a similar CRM database preferred but not required.
* Strong interpersonal communication.
* Ability to work in a fast-paced, energized and quickly changing environment.
* A proactive approach to problem-solving with strong decision-making skills.
* Detail oriented, able to prioritize efficiently and multi-task.
* Ability to be self-directed and take initiative.
* Ability to maintain confidential information.
* Excellent verbal and written communications skills.
* Exhibits a positive attitude with good communication and interpersonal skills.
PHYSICAL REQUIREMENTS/WORKING CONDITIONS
* Prolonged periods of sitting at a desk and working on a computer.
* Ability to lift and move 25 lbs.
* Must be comfortable working in a fast-paced environment where directions and priorities can change rapidly.
* Typical hours are during the day, but the position requires flexibility to be available for weekend, holidays and evening work hours as needed.
BENEFITS & PERKS
* Medical, dental and vision insurance
* Paid vacation, floating holiday, and sick time
* 401(k) with matching, FSA, HRA (Alley paid deductible)
* Free and discounted tickets to Alley Theatre performances
* Bi-Weekly $4 Discounted Parking.
* Discounted gym membership
* Employee wellness program & EAP
* Houston, TX is one of the most affordable cities in the nation with no state or city income tax.
Alley Theatre is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at HRdept@alleytheatre.org.
The Alley Theatre is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, veteran status or any other characteristic protected by applicable local, state, or federal law. We encourage people of all backgrounds to apply.