Government Jobs
Agreement Coordinator
The Harris County Flood Control District is seeking qualified candidates for the position of Agreement Coordinator, who will be responsible for all aspects of multi-use legal agreement creation and processing as well as the management of the Property Agreement Database and other administrative functions in accordance with the District's mission to maintain the infrastructure. Essential Functions & Duties: Agreement & Contract Administration Create, maintain, and update agreement/lease database to monitor compliance with agreement terms, including expirations, insurance requirements, compensation, and reimbursements. Prepare various agreements and draft correspondence, based on standard formats, to be consummated involving multi-use and cyclic maintenance activities. Monitor progression of new agreements through in-house processes to final execution with the Harris County Commissioners' Court. Interact (both written and orally) and coordinate with requesting parties and County Attorneys. Financial & Invoice Management Review invoices for account delinquencies or expirations, draft correspondence (delinquency notices and related correspondence), if necessary, and mail out with invoices. Post checks to the leaseholders' accounts. Maintain financial applications. Prepare purchase orders and support documentation related to channel maintenance projects, as needed, using Harris County's District Financial Application. Workflow, Correspondence & Communication Manage workflow of incoming and outgoing correspondence, invoices, agreements, and/or projects under contract, including composition and/or proofreading correspondence. Compose, type, edit letters, memos, reports, and other documents using a personal computer and word processing software. Records & Filing Management Create, organize, and maintain filing systems for records, correspondence, and other materials. Additional Responsibilities & Duties Assume additional responsibilities as required, adapting to the District's evolving demands, responsibilities, needs, and objectives. Harris County is an Equal Opportunity Employer If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net Education and Experience: Requires a high school graduate or equivalent. Requires three years of verifiable experience in administrative support or a similar field. Licensure: Valid Class "C" Texas Driver's License Knowledge, Skills, and Abilities: Solid knowledge of Microsoft Office Professional (Outlook, Word, Excel, Access, PowerPoint). Familiar with SharePoint, Adobe Acrobat Professional. Be a self-starter; work well independently and as a team; assume ownership in completing assigned tasks. Exemplify professional manners in all circumstances. Work well with representatives from external organizations. Effectively prioritize, identify, and solve problems. Work well under pressure, adhering to tight deadlines and accuracy/quality standards. Work well in an office environment. Utilize good organizational skills and effectively prioritize and schedule multiple tasks/initiatives. Use proper grammar, spelling, punctuation, simple formats, and filing systems. Effectively communicate with coworkers, the general public, industry, and/or governmental representatives. Read/comprehend written materials, e.g., policies, procedures, operating instructions, and safety notices. Write/record legible notes of activity and accurately complete required forms. Solve simple mathematical problems that may be required in normal work situations. NOTE:
Qualifying education, experience, knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but
ONLY information stated on the application will be used for consideration. "See Resume"
will not be accepted for qualifications. Preferences: Prefer leasing or real estate experience. Prefer experience using geographic software such as ArcGIS and/or GPS. Bilingual skills in English/Spanish are a plus. Position Type: Regular Full Time Hours: 40 hours per week Salary: To be discussed at the interview Location: 9900 Northwest Freeway Houston, TX 77092 Physical Demands & Environmental Exposure: Frequent standing and walking; prolonged sitting for extended periods of time. Frequent sorting, filing, shelving, and handling documents, books, files, file drawers, and related materials and equipment are required for clerical operations. Occasional stooping, bending, reaching, lifting, and carrying items up to 15 pounds. Occasional ascending/descending stairs. Work is performed indoors in a normal office environment with acceptable lighting, temperature, air conditioning, and noise levels. Employment is contingent upon passing a background check and drug screen. Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.
The Harris County Flood Control District is seeking qualified candidates for the position of Agreement Coordinator, who will be responsible for all aspects of multi-use legal agreement creation and processing as well as the management of the Property Agreement Database and other administrative functions in accordance with the District's mission to maintain the infrastructure. Essential Functions & Duties: Agreement & Contract Administration Create, maintain, and update agreement/lease database to monitor compliance with agreement terms, including expirations, insurance requirements, compensation, and reimbursements. Prepare various agreements and draft correspondence, based on standard formats, to be consummated involving multi-use and cyclic maintenance activities. Monitor progression of new agreements through in-house processes to final execution with the Harris County Commissioners' Court. Interact (both written and orally) and coordinate with requesting parties and County Attorneys. Financial & Invoice Management Review invoices for account delinquencies or expirations, draft correspondence (delinquency notices and related correspondence), if necessary, and mail out with invoices. Post checks to the leaseholders' accounts. Maintain financial applications. Prepare purchase orders and support documentation related to channel maintenance projects, as needed, using Harris County's District Financial Application. Workflow, Correspondence & Communication Manage workflow of incoming and outgoing correspondence, invoices, agreements, and/or projects under contract, including composition and/or proofreading correspondence. Compose, type, edit letters, memos, reports, and other documents using a personal computer and word processing software. Records & Filing Management Create, organize, and maintain filing systems for records, correspondence, and other materials. Additional Responsibilities & Duties Assume additional responsibilities as required, adapting to the District's evolving demands, responsibilities, needs, and objectives. Harris County is an Equal Opportunity Employer If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net Education and Experience: Requires a high school graduate or equivalent. Requires three years of verifiable experience in administrative support or a similar field. Licensure: Valid Class "C" Texas Driver's License Knowledge, Skills, and Abilities: Solid knowledge of Microsoft Office Professional (Outlook, Word, Excel, Access, PowerPoint). Familiar with SharePoint, Adobe Acrobat Professional. Be a self-starter; work well independently and as a team; assume ownership in completing assigned tasks. Exemplify professional manners in all circumstances. Work well with representatives from external organizations. Effectively prioritize, identify, and solve problems. Work well under pressure, adhering to tight deadlines and accuracy/quality standards. Work well in an office environment. Utilize good organizational skills and effectively prioritize and schedule multiple tasks/initiatives. Use proper grammar, spelling, punctuation, simple formats, and filing systems. Effectively communicate with coworkers, the general public, industry, and/or governmental representatives. Read/comprehend written materials, e.g., policies, procedures, operating instructions, and safety notices. Write/record legible notes of activity and accurately complete required forms. Solve simple mathematical problems that may be required in normal work situations. NOTE:
Qualifying education, experience, knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but
ONLY information stated on the application will be used for consideration. "See Resume"
will not be accepted for qualifications. Preferences: Prefer leasing or real estate experience. Prefer experience using geographic software such as ArcGIS and/or GPS. Bilingual skills in English/Spanish are a plus. Position Type: Regular Full Time Hours: 40 hours per week Salary: To be discussed at the interview Location: 9900 Northwest Freeway Houston, TX 77092 Physical Demands & Environmental Exposure: Frequent standing and walking; prolonged sitting for extended periods of time. Frequent sorting, filing, shelving, and handling documents, books, files, file drawers, and related materials and equipment are required for clerical operations. Occasional stooping, bending, reaching, lifting, and carrying items up to 15 pounds. Occasional ascending/descending stairs. Work is performed indoors in a normal office environment with acceptable lighting, temperature, air conditioning, and noise levels. Employment is contingent upon passing a background check and drug screen. Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.