California Staffing
Escrow Administrative Assistant
California Staffing, Irvine, California, United States, 92616
Escrow Administrative Assistant
We are looking for a dedicated Escrow Administrative Assistant to support our escrow operations in Irvine, California. In this role, you will assist escrow officers and teams by managing administrative tasks that ensure smooth real estate transactions, from initial file preparation to final closing. This is a contract position with the potential for long-term employment and requires exceptional organizational skills, attention to detail, and a strong ability to handle multiple priorities in a dynamic environment. Responsibilities: Assist escrow officers with opening, maintaining, and closing escrow files to ensure seamless transactions. Prepare and review essential documents, including escrow instructions, title paperwork, and closing statements. Coordinate communication between buyers, sellers, lenders, real estate agents, and other involved parties. Schedule and organize meetings, appointments, and document signings to facilitate timely closings. Perform data entry and maintain accurate transaction records using electronic platforms. Respond promptly to client inquiries and provide updates on transaction status. Ensure compliance with company policies and legal regulations throughout the escrow process. Contribute to process enhancements and adopt digital workflow tools to improve efficiency. Handle general administrative tasks such as filing, scanning, and correspondence. Deliver exceptional customer service to create a positive experience for all clients. Requirements: Previous experience in escrow, title, real estate, mortgage, or administrative support roles is preferred. Strong verbal and written communication skills to interact effectively with clients and team members. Exceptional attention to detail and accuracy in managing transaction records and documents. Proficiency in Microsoft Office and familiarity with digital workflow or document management systems. Ability to manage multiple priorities and deadlines in a fast-paced environment. A collaborative and customer-focused mindset to support team success. Comfortable adapting to new technologies and digital tools to streamline workflows.
We are looking for a dedicated Escrow Administrative Assistant to support our escrow operations in Irvine, California. In this role, you will assist escrow officers and teams by managing administrative tasks that ensure smooth real estate transactions, from initial file preparation to final closing. This is a contract position with the potential for long-term employment and requires exceptional organizational skills, attention to detail, and a strong ability to handle multiple priorities in a dynamic environment. Responsibilities: Assist escrow officers with opening, maintaining, and closing escrow files to ensure seamless transactions. Prepare and review essential documents, including escrow instructions, title paperwork, and closing statements. Coordinate communication between buyers, sellers, lenders, real estate agents, and other involved parties. Schedule and organize meetings, appointments, and document signings to facilitate timely closings. Perform data entry and maintain accurate transaction records using electronic platforms. Respond promptly to client inquiries and provide updates on transaction status. Ensure compliance with company policies and legal regulations throughout the escrow process. Contribute to process enhancements and adopt digital workflow tools to improve efficiency. Handle general administrative tasks such as filing, scanning, and correspondence. Deliver exceptional customer service to create a positive experience for all clients. Requirements: Previous experience in escrow, title, real estate, mortgage, or administrative support roles is preferred. Strong verbal and written communication skills to interact effectively with clients and team members. Exceptional attention to detail and accuracy in managing transaction records and documents. Proficiency in Microsoft Office and familiarity with digital workflow or document management systems. Ability to manage multiple priorities and deadlines in a fast-paced environment. A collaborative and customer-focused mindset to support team success. Comfortable adapting to new technologies and digital tools to streamline workflows.