Oklahoma
Job Posting Title
Program/Project Coordinator I
Agency 840 OKLAHOMA WORKFORCE COMMISSION
Supervisory Organization Oklahoma Workforce Commission
Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank.
Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.
Full/Part-Time Full time
Job Type Regular
Compensation $55,500 - $60,000
Job Description Basic Purpose Positions in this job family are assigned responsibilities for coordinating program or project workflows, timelines, and deliverables that align with agency priorities and operational requirements. This includes identifying gaps, barriers, or delays that may delay operational success of the project or program.
Typical Functions
Planned, directed, coordinated, or supported program or project related work activities, tasks, and workflows among program or project staff, vendors, stakeholders, and affected department units. May include oversight of day-to-day progress of the program or project, initiatives, tasks and activities by monitoring the various timelines of the program or project components, the budget and purchasing processes, and other aspects of the program or project to ensure completion dates are met.
Prepared, monitored, assisted, or supported the budget and may perform or assist in purchasing activities for the program or project. May include approving claims for payment, reconciliation of invoices or other program or project documents related to the budget.
Worked with individuals and groups of people in different roles in the agency, external partners, customers, or vendors to gather, clarify and report information accurately on various aspects of the program or project.
Served as the liaison to team members, stakeholders, vendors, and affected agency staff.
Maintained a log of questions and concerns about the program or project and provided data and information in response to inquiries. Collaborated with others to solve problems and communicate solutions effectively and clearly.
Prepared or assisted in the preparation of management reports and complex documentation pertaining to the program or project in a succinct and clear manner by using narratives, charts, tables, and graphs, to convey the purpose and status of the program or project.
Provided status reports to the manager(s) on the health of the program or project throughout the life cycle. Reports included status, assigned tasks, budget and purchasing activities, identification of any potential risks that would cause delay, and other information required by agency policies, practices, or procedures.
Documented processes and instructions to navigate the workflow of the program or project.
Advised and assisted in implementing programs or projects in accordance with department policies and timelines.
Attended team meetings as requested.
Level Descriptor Levels are distinguished based on the complexity of assigned duties, the level of expertise required for completion of work assignments, and the responsibility assigned for the supervision of others.
This is the basic or entry level of the job family where incumbents are responsible for performing basic and routine professional program or project activities or the assigned program or project, building their skills in all aspects of coordinating the assigned program or project. This includes gaining proficiency in budgeting, purchasing, contracting, grant administration, and project management. Incumbents may serve as an assistant Program/Project Coordinator.
Knowledge, Skills, Abilities and Competencies In addition to the Knowledge, skills, abilities, and competencies identified in lower level(s).
In addition to the Knowledge, skills, abilities, and competencies identified in lower level(s).
Knowledge, Skills, and Abilities required at this level include knowledge of the principles and practices of project management; of federal and state laws and regulations relating to the administration of assigned program or project; of agency and state financial and operational rules and procedures relating to budgeting, purchasing, contracting, grant administration, and of team or group dynamics.
Skills required at this level include skill in report writing, in presenting information to individuals at all levels in small to large settings; in editing reports and presentations; in establishing and maintaining effective relationships; and in managing competing priorities within the program or project.
Abilities required at this level include the ability to coordinate activities and resources; to communicate effectively, both orally and in writing; to exercise good judgment in situation analysis and decision making; to plan, direct, monitor, and review work others; to analyze data and apply it effectively to the program or project; and to apply the principles and practices of team dynamics to ensure completion of tasks and the program or project.
Education and Experience Education and Experience requirements at this level consist of a bachelor's degree OR an equivalent combination of education and relevant work experience substituting one (1) year of the required education for one (1) year of relevant work experience.
Special Requirements Preference may be given to candidates with experience in budgeting, purchasing, contracting, or other relevant working experience.
Some agencies may require a specific type of degree or course of study.
Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.
Current active State of Oklahoma employees must apply for open positions internally through the Workday.
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Agency 840 OKLAHOMA WORKFORCE COMMISSION
Supervisory Organization Oklahoma Workforce Commission
Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank.
Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.
Full/Part-Time Full time
Job Type Regular
Compensation $55,500 - $60,000
Job Description Basic Purpose Positions in this job family are assigned responsibilities for coordinating program or project workflows, timelines, and deliverables that align with agency priorities and operational requirements. This includes identifying gaps, barriers, or delays that may delay operational success of the project or program.
Typical Functions
Planned, directed, coordinated, or supported program or project related work activities, tasks, and workflows among program or project staff, vendors, stakeholders, and affected department units. May include oversight of day-to-day progress of the program or project, initiatives, tasks and activities by monitoring the various timelines of the program or project components, the budget and purchasing processes, and other aspects of the program or project to ensure completion dates are met.
Prepared, monitored, assisted, or supported the budget and may perform or assist in purchasing activities for the program or project. May include approving claims for payment, reconciliation of invoices or other program or project documents related to the budget.
Worked with individuals and groups of people in different roles in the agency, external partners, customers, or vendors to gather, clarify and report information accurately on various aspects of the program or project.
Served as the liaison to team members, stakeholders, vendors, and affected agency staff.
Maintained a log of questions and concerns about the program or project and provided data and information in response to inquiries. Collaborated with others to solve problems and communicate solutions effectively and clearly.
Prepared or assisted in the preparation of management reports and complex documentation pertaining to the program or project in a succinct and clear manner by using narratives, charts, tables, and graphs, to convey the purpose and status of the program or project.
Provided status reports to the manager(s) on the health of the program or project throughout the life cycle. Reports included status, assigned tasks, budget and purchasing activities, identification of any potential risks that would cause delay, and other information required by agency policies, practices, or procedures.
Documented processes and instructions to navigate the workflow of the program or project.
Advised and assisted in implementing programs or projects in accordance with department policies and timelines.
Attended team meetings as requested.
Level Descriptor Levels are distinguished based on the complexity of assigned duties, the level of expertise required for completion of work assignments, and the responsibility assigned for the supervision of others.
This is the basic or entry level of the job family where incumbents are responsible for performing basic and routine professional program or project activities or the assigned program or project, building their skills in all aspects of coordinating the assigned program or project. This includes gaining proficiency in budgeting, purchasing, contracting, grant administration, and project management. Incumbents may serve as an assistant Program/Project Coordinator.
Knowledge, Skills, Abilities and Competencies In addition to the Knowledge, skills, abilities, and competencies identified in lower level(s).
In addition to the Knowledge, skills, abilities, and competencies identified in lower level(s).
Knowledge, Skills, and Abilities required at this level include knowledge of the principles and practices of project management; of federal and state laws and regulations relating to the administration of assigned program or project; of agency and state financial and operational rules and procedures relating to budgeting, purchasing, contracting, grant administration, and of team or group dynamics.
Skills required at this level include skill in report writing, in presenting information to individuals at all levels in small to large settings; in editing reports and presentations; in establishing and maintaining effective relationships; and in managing competing priorities within the program or project.
Abilities required at this level include the ability to coordinate activities and resources; to communicate effectively, both orally and in writing; to exercise good judgment in situation analysis and decision making; to plan, direct, monitor, and review work others; to analyze data and apply it effectively to the program or project; and to apply the principles and practices of team dynamics to ensure completion of tasks and the program or project.
Education and Experience Education and Experience requirements at this level consist of a bachelor's degree OR an equivalent combination of education and relevant work experience substituting one (1) year of the required education for one (1) year of relevant work experience.
Special Requirements Preference may be given to candidates with experience in budgeting, purchasing, contracting, or other relevant working experience.
Some agencies may require a specific type of degree or course of study.
Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.
Current active State of Oklahoma employees must apply for open positions internally through the Workday.
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