Oklahoma Watch Inc.
**Job Posting Title**Program/Project Coordinator I**Agency**840 OKLAHOMA WORKFORCE COMMISSION**Supervisory Organization**Oklahoma Workforce Commission**Job Posting End Date**Refer to the date listed at the top of this posting, if available. Continuous if date is blank.Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.**Estimated Appointment End Date (Continuous if Blank)****Full/Part-Time**Full time**Job Type**Regular**Compensation**$55,500 - $60,000**Job Description****Basic Purpose**Positions in this job family are assigned responsibilities for coordinating program or project workflows,timelines, and deliverables that align with agency priorities and operational requirements. This includesidentifying gaps, barriers, or delays that may delay operational success of the project or program.**Typical Functions****The functions performed in this job family will vary by level, unit and organization, but may include the following.**• Plans, directs, coordinates, or supports the program or project related work activities, tasks,and workflow among program or project staff, vendors, stakeholders, and affected department units.This may include oversight of the day-to-day progress of the program or project, initiatives, tasksand activities by monitoring the various timelines of the program or project components, the budgetand purchasing processes, and other aspects of the program or project to ensure completion datesare met.• Prepares, monitors, assists, or supports the budget and may perform or assist in the purchasingactivities for the program or project. This may include approving claims for payment,reconciliation of invoices or other program or project documents related to the budget.• Works with individuals and groups of people in different roles in the agency, external partners,customers, or vendors to gather, clarify and report information accurately on various aspects ofthe program or project.• Serves as the liaison to team members, stakeholders, vendors, and affected agency staff.• Maintains a log of questions and concerns about the program or project and provides data andinformation in response to inquiries. This may include collaborating with others to solve problemsand communicate solutions effectively and clearly.• Prepares or assists in the preparation of management reports and complex documentationpertaining to the program or project in a succinct and clear manner by using narratives, charts,tables, and graphs, to convey the purpose and status of the program or project.• Provides status reports to the manager(s) on the health of the program or project throughout thelife cycle. The reports should include the status, assigned tasks, budget and purchasingactivities, identification of any potential risks that would cause delay, and other informationrequired by agency policies, practices, or procedures.• Documents processes and instructions to navigate the workflow of the program or project.• Advises and assists in implementing programs or projects in accordance with department policiesand timelines.• Attends team meetings as requested.**Level Descriptor****Levels are distinguished based on the complexity of assigned duties, the level of expertise****required for completion of work assignments, and the responsibility assigned for the supervision of****others.**This is the basic or entry level of the job family where incumbents are responsible for performingbasic and routine professional program or project activities or the assigned program or projectbuilding their skills in all aspects of coordinating the assigned program or project. This includesgaining proficiency in budgeting, purchasing, contracting, grant administration, and projectmanagement. Incumbents may serve as an assistant Program/Project Coordinator.**Knowledge, Skills, Abilities and Competencies****In addition to the Knowledge, skills, abilities, and competencies identified in lower level(s).**In addition to the Knowledge, skills, abilities, and competencies identified in lower level(s).Knowledge, Skills, and Abilities required at this level include knowledge of the principles andpractices of project management; of federal and state laws and regulations relating to theadministration of assigned program or project; of agency and state financial and operational rulesand procedures relating to budgeting, purchasing, contracting, grant administration, and of team orgroup dynamics.Skills required at this level include skill in report writing, in presenting information toindividuals at all levels in small to large settings; in editing reports and presentations; inestablishing and maintaining effective relationships; and in managing competing priorities withinthe program or project.Abilities required at this level include the ability to coordinate activities and resources; tocommunicate effectively, both orally and in writing; to exercise good judgment in situationanalysis and decision making; to plan, direct, monitor, and review work others; to analyze data andapply it effectively to the program or project; and to apply the principles and practices of teamdynamics to ensure completion of tasks and the program or project.**Education and Experience**Education and Experience requirements at this level consist of a bachelor's degree OR an equivalentcombination of education and relevant work experience substituting one (1) year of the requirededucation for one (1) year of relevant work experience.**Special Requirements**Preference may be given to candidates with experience in budgeting, purchasing, contracting, orother relevant working experience.Some agencies may require a specific type of degree or course of study.**Equal Opportunity Employment**The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.Current active State of Oklahoma employees must apply for open positions internally through the Workday .If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:
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