New Day Executive Search
Event Operations Specialist
New Day Executive Search, Roslindale, Massachusetts, United States, 02131
divh2Event Operations Specialist/h2pWere seeking a hands-on Event Operations Specialist to support the smooth delivery of conferences across the U.S. This hybrid role combines onsite event execution with off-week preparation, packing, and organizational tasks at our Boston location. Ideal for someone who thrives in fast-paced environments, stays highly organized, and enjoys both travel and behind-the-scenes work./ppCompensation
Perks/ppPay aligned with your background and expertise/ppGenerous vacation time and company-observed holidays/ppFlexible hybrid schedule blending office days with onsite event work/ppFrequent travel to major cities across the U.S./ppHands-on involvement in large, high-impact events/ppOpportunities to grow your skills and advance professionally/ppInclusive, team-oriented environment with collaboration across global teams/ppQualifications/ppBackground in event execution, conference support, or large program operations/ppWillingness and availability to travel regularly for multi-day events/ppExcellent coordination and organizational abilities/ppComfortable balancing hands-on physical tasks with computer-based responsibilities/ppStrong communicator who can work effectively with team members in other countries/ppRole Essentials/ppOversee onsite operations such as attendee check-in, room resets, AV setup, and vendor interaction/ppAssemble, prepare, and transport all event materials and kits ahead of each show/ppKeep the Boston storage and packing area tidy, organized, and ready for audits/ppManage inventory: restock supplies, maintain equipment, and verify tech is charged and functional/ppProduce printed materials, badges, labels, and signage for upcoming events/ppUpload, sort, and label photos, videos, and documentation following strict organizational standards/ppRecord attendee updates, no-show counts, and post-event notes in Salesforce and internal tools/ppConduct site visits, gather operational details, and update venue information/ppProvide guidance and expectations to temporary onsite staff/ppPreferred Experience/ppExperience supporting multi-day professional events or conferences/ppWorking knowledge of CRM tools such as Salesforce/ppPrior collaboration with venues, suppliers, or AV partners/ppAbility to read or develop simple room layouts or floorplans/ppStrong troubleshooting skills in dynamic, fast-paced environments/ppComfortable working autonomously with minimal oversight/p/div
Perks/ppPay aligned with your background and expertise/ppGenerous vacation time and company-observed holidays/ppFlexible hybrid schedule blending office days with onsite event work/ppFrequent travel to major cities across the U.S./ppHands-on involvement in large, high-impact events/ppOpportunities to grow your skills and advance professionally/ppInclusive, team-oriented environment with collaboration across global teams/ppQualifications/ppBackground in event execution, conference support, or large program operations/ppWillingness and availability to travel regularly for multi-day events/ppExcellent coordination and organizational abilities/ppComfortable balancing hands-on physical tasks with computer-based responsibilities/ppStrong communicator who can work effectively with team members in other countries/ppRole Essentials/ppOversee onsite operations such as attendee check-in, room resets, AV setup, and vendor interaction/ppAssemble, prepare, and transport all event materials and kits ahead of each show/ppKeep the Boston storage and packing area tidy, organized, and ready for audits/ppManage inventory: restock supplies, maintain equipment, and verify tech is charged and functional/ppProduce printed materials, badges, labels, and signage for upcoming events/ppUpload, sort, and label photos, videos, and documentation following strict organizational standards/ppRecord attendee updates, no-show counts, and post-event notes in Salesforce and internal tools/ppConduct site visits, gather operational details, and update venue information/ppProvide guidance and expectations to temporary onsite staff/ppPreferred Experience/ppExperience supporting multi-day professional events or conferences/ppWorking knowledge of CRM tools such as Salesforce/ppPrior collaboration with venues, suppliers, or AV partners/ppAbility to read or develop simple room layouts or floorplans/ppStrong troubleshooting skills in dynamic, fast-paced environments/ppComfortable working autonomously with minimal oversight/p/div