Northwest Tri-county Intermediate Unit 5
Clerical Support- EI
Northwest Tri-county Intermediate Unit 5, Edinboro, Pennsylvania, United States, 16444
divh2Clerical Support- Early Intervention/h2pThis position comes with excellent benefits:/pulli15 paid holidays per year/liliPaid vacation days, sick days, and personal days/liliFull medical-PPO, dental, prescription,
vision insurance after 30 days for employee and dependents at $75.00 per month payroll deduction/liliLife insurance/liliPay rate: $17.63/hour/lili35 hours per week/li/ulpPosition Summary:/ppThe Secretary is directly responsible to the program supervisor, assistant director, and/or director within the assigned program area. The individual in this position shall support programmatic staff to effectively deliver services within the assigned position./ppRequired Qualifications:/pulliHigh school or GED diploma/liliProficient in technology use, including software and web-based applications/li/ulpDesired Qualifications:/pulliAssociates degree in a related field/liliA minimum of two years successful experience in a professional office setting/li/ulpEssential Functions and Responsibilities:/pulliEffectively communicate both verbally and in writing with internal and external stakeholders to deliver high-quality customer service/liliSupport data-driven decisions by collecting, monitoring, and reporting on data related to the assigned program area, using various software and web-based technologies/liliProactively provide support to programmatic and administrative staff, assigned projects, and initiatives, according to IU procedures/liliPrepare documents, reports, letters, memoranda, requisitions, and forms using applicable word processing, database, spreadsheet, and file server software systems in accordance with IU procedures/liliMaintain programmatic records to include necessary calendars, manuals, files, deadlines, and communications to ensure continuity of services/liliRespond to routine requests for information from internal staff as well as external customers via the phone, mail, and email/liliArrange appointments and meetings as appropriate, including travel, facilities, lodging, materials, registrations, and refreshments and follow-up as required/liliDevelop and maintain an efficient, comprehensive, and accessible document management system on various projects/liliAssist with conference and workshop support, including enrollments, registration, preparation of handouts, visual aids, and post workshop follow-up/liliServe in a back-up capacity by cross-training with colleagues in related positions/liliCoverage of reception as needed and conducting fingerprinting services for customers/liliPerform other related duties as assigned/li/ulpPerformance Factors/Job Competencies:/pulliMust be able to pleasantly communicate, both orally and in writing, and to explain complex instructions in an easily understandable fashion./liliMust be able to work effectively in a collaborative team environment./liliMust be flexible and able to tolerate many situations and personalities./liliMust have auditory acuity to listen to other people on telephone and in person./liliMust have verbal skills to communicate effectively with the public./liliMust be able to withstand emotional stress./liliMust be able to organize and maintain programmatic files./liliMust adapt to new and emerging technologies to improve programmatic efficiency./liliPrioritize and efficiently complete tasks with minimal supervision./li/ulpWork Environment:/ppThis job operates in a professional office environment. Incumbent must be able to sit at desk for extended periods of time. This role routinely uses standard office equipment with a vast majority of the time utilizing computers to complete daily tasks./ppPhysical Demands (%):/pulliStanding: Occasionally (lt;20%)/liliSitting: Frequently (lt;60%)/liliLifting: 0-20lbs. Occasionally (lt;20%); 20-50 lbs. Occasionally (lt;20%); Over 50 lbs. Rarely/liliTravel (within IU service area, intrastate, nationally): Rarely/liliPushing/Pulling: Occasionally (lt;20%)/liliManual Keying/Data Entry: Often (30-60%)/li/ulpSuccessful applicants will be required to submit acceptable PA Child Abuse Clearance, PA Criminal History Clearance and Federal History Clearance as well as complete forms Act 168 for current employer and any previous employer where the applicant worked directly with children. Additionally, a negative TB test will be required within 3 months of receipt of the test results by the IU./ppNote: Position will remain open for applications until it has been filled./p/div
vision insurance after 30 days for employee and dependents at $75.00 per month payroll deduction/liliLife insurance/liliPay rate: $17.63/hour/lili35 hours per week/li/ulpPosition Summary:/ppThe Secretary is directly responsible to the program supervisor, assistant director, and/or director within the assigned program area. The individual in this position shall support programmatic staff to effectively deliver services within the assigned position./ppRequired Qualifications:/pulliHigh school or GED diploma/liliProficient in technology use, including software and web-based applications/li/ulpDesired Qualifications:/pulliAssociates degree in a related field/liliA minimum of two years successful experience in a professional office setting/li/ulpEssential Functions and Responsibilities:/pulliEffectively communicate both verbally and in writing with internal and external stakeholders to deliver high-quality customer service/liliSupport data-driven decisions by collecting, monitoring, and reporting on data related to the assigned program area, using various software and web-based technologies/liliProactively provide support to programmatic and administrative staff, assigned projects, and initiatives, according to IU procedures/liliPrepare documents, reports, letters, memoranda, requisitions, and forms using applicable word processing, database, spreadsheet, and file server software systems in accordance with IU procedures/liliMaintain programmatic records to include necessary calendars, manuals, files, deadlines, and communications to ensure continuity of services/liliRespond to routine requests for information from internal staff as well as external customers via the phone, mail, and email/liliArrange appointments and meetings as appropriate, including travel, facilities, lodging, materials, registrations, and refreshments and follow-up as required/liliDevelop and maintain an efficient, comprehensive, and accessible document management system on various projects/liliAssist with conference and workshop support, including enrollments, registration, preparation of handouts, visual aids, and post workshop follow-up/liliServe in a back-up capacity by cross-training with colleagues in related positions/liliCoverage of reception as needed and conducting fingerprinting services for customers/liliPerform other related duties as assigned/li/ulpPerformance Factors/Job Competencies:/pulliMust be able to pleasantly communicate, both orally and in writing, and to explain complex instructions in an easily understandable fashion./liliMust be able to work effectively in a collaborative team environment./liliMust be flexible and able to tolerate many situations and personalities./liliMust have auditory acuity to listen to other people on telephone and in person./liliMust have verbal skills to communicate effectively with the public./liliMust be able to withstand emotional stress./liliMust be able to organize and maintain programmatic files./liliMust adapt to new and emerging technologies to improve programmatic efficiency./liliPrioritize and efficiently complete tasks with minimal supervision./li/ulpWork Environment:/ppThis job operates in a professional office environment. Incumbent must be able to sit at desk for extended periods of time. This role routinely uses standard office equipment with a vast majority of the time utilizing computers to complete daily tasks./ppPhysical Demands (%):/pulliStanding: Occasionally (lt;20%)/liliSitting: Frequently (lt;60%)/liliLifting: 0-20lbs. Occasionally (lt;20%); 20-50 lbs. Occasionally (lt;20%); Over 50 lbs. Rarely/liliTravel (within IU service area, intrastate, nationally): Rarely/liliPushing/Pulling: Occasionally (lt;20%)/liliManual Keying/Data Entry: Often (30-60%)/li/ulpSuccessful applicants will be required to submit acceptable PA Child Abuse Clearance, PA Criminal History Clearance and Federal History Clearance as well as complete forms Act 168 for current employer and any previous employer where the applicant worked directly with children. Additionally, a negative TB test will be required within 3 months of receipt of the test results by the IU./ppNote: Position will remain open for applications until it has been filled./p/div