Vaco by Highspring
Property Manager Administrator - ASAP onsite CA
Vaco by Highspring, California, Missouri, United States, 65018
Property Manager Administrator - ASAP onsite CA
Location:
Menlo, CA – full‑time, on‑site. Hours: 8:00 AM – 5:00 PM. Immediate start. No relocation.
Position Overview We are looking for an organized, detail‑loving professional to support a busy Asset Management team for a growing property management company. In this role you will be the go‑to person ensuring the office runs smoothly while supporting leasing, accounting, tenant relations, and day‑to‑day operations.
Base Pay Range $33.00 /hr – $36.00 /hr
Responsibilities
Manage heavy calendars, reports, invoices, and files
Coordinate vendors and tenant communications, and help ensure work orders, budgets, and CAM processes stay on track
Yardi and SharePoint are highly preferred
Partner with property teams to support tenant events, move‑ins/outs, insurance tracking, and customer service requests – while bringing a positive, professional presence to the office
Keep the office humming by managing mail, supplies, equipment, kitchen needs, cleaning coordination, and lunch services
Support leasing, marketing, design, and investor activities with top‑notch administrative coordination
Send out monthly Asset Management calendars and ensure no meeting or deadline falls through the cracks
Maintain and organize files across SharePoint, Yardi, and property records (leases, vendors, CAM accounting, contracts, correspondence, etc.)
Pull reports, track open purchase orders and work orders, and help prepare for staff meetings
Assist with invoice processing in Yardi and follow up on discrepancies to keep everything accurate and on time
Serve as a liaison with engineering, security, janitorial, and parking teams to track work orders and service requests
Track certificates of insurance, incident reports, permits, and compliance calendars
Support the team with reports, follow‑ups, and excellent customer service every day
Qualifications The ideal candidate is a self‑starter with strong organizational skills, excellent communication, solid Excel and office software experience, and a minimum of 2 years in a professional office environment. Accounting experience is required; commercial property management or multi‑building campus experience is a plus.
Additional Information Help set a culture crew liaison, plan fun team activities and events, and be the friendly first face visitors see. Personality is key; cross‑collaboration with all departments and employees is essential.
Seniority level Mid‑Senior level
Employment type Full‑time
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Menlo, CA – full‑time, on‑site. Hours: 8:00 AM – 5:00 PM. Immediate start. No relocation.
Position Overview We are looking for an organized, detail‑loving professional to support a busy Asset Management team for a growing property management company. In this role you will be the go‑to person ensuring the office runs smoothly while supporting leasing, accounting, tenant relations, and day‑to‑day operations.
Base Pay Range $33.00 /hr – $36.00 /hr
Responsibilities
Manage heavy calendars, reports, invoices, and files
Coordinate vendors and tenant communications, and help ensure work orders, budgets, and CAM processes stay on track
Yardi and SharePoint are highly preferred
Partner with property teams to support tenant events, move‑ins/outs, insurance tracking, and customer service requests – while bringing a positive, professional presence to the office
Keep the office humming by managing mail, supplies, equipment, kitchen needs, cleaning coordination, and lunch services
Support leasing, marketing, design, and investor activities with top‑notch administrative coordination
Send out monthly Asset Management calendars and ensure no meeting or deadline falls through the cracks
Maintain and organize files across SharePoint, Yardi, and property records (leases, vendors, CAM accounting, contracts, correspondence, etc.)
Pull reports, track open purchase orders and work orders, and help prepare for staff meetings
Assist with invoice processing in Yardi and follow up on discrepancies to keep everything accurate and on time
Serve as a liaison with engineering, security, janitorial, and parking teams to track work orders and service requests
Track certificates of insurance, incident reports, permits, and compliance calendars
Support the team with reports, follow‑ups, and excellent customer service every day
Qualifications The ideal candidate is a self‑starter with strong organizational skills, excellent communication, solid Excel and office software experience, and a minimum of 2 years in a professional office environment. Accounting experience is required; commercial property management or multi‑building campus experience is a plus.
Additional Information Help set a culture crew liaison, plan fun team activities and events, and be the friendly first face visitors see. Personality is key; cross‑collaboration with all departments and employees is essential.
Seniority level Mid‑Senior level
Employment type Full‑time
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