Goodyear, AZ
Management Assistant - Digital Communications
Goodyear, AZ, Goodyear, Arizona, United States, 85338
The Management Assistant position provides technical and professional-level support to assigned department and/or division(s), conducts independent research and administrative efficiency studies, prepares reports and presentations, performs project management and statistical analysis, performs liaison duties, and provides professional-level assistance as needed. Additionally, work is performed under general direction and requires initiative, independent judgment, strong writing and communication skills, and the ability to operate with minimal supervision.
The ideal candidate is a highly organized, proactive administrative professional who thrives in a fast-paced, creative environment and brings both precision and adaptability to their work. They are an exceptional writer who can clearly communicate ideas through reports, presentations, talking points, and internal communications. They are equally comfortable managing structured financial and administrative responsibilities, such as purchase orders, invoices, budgets, and reporting, while supporting a dynamic communications team where priorities may shift quickly. This individual anticipates needs, communicates effectively with diverse audiences, and exercises sound judgment with little oversight. They are detail-driven without losing sight of the bigger picture, enjoy streamlining attaques, and take pride in maintaining a steady, trusted backbone behind creative and strategic work.
This position emphasizes the need for a strong writer who can clearly communicate complex ideas with precision and professionalism. The role requires the ability to synthesize information, maintain a consistent voice, and tailor content to diverse audiences. Strong writing will be essential to ensuring clarity, credibility, and overall effectiveness of the work.
At the City of Goodyear, you will be a part of an organization that values its employees as its greatest asset. You will become part of a dedicated team of professionals committed to building and maintaining a highly engaged workforce. You will be challenged to learn and grow in an environment that values employee development and career-building. You will thrive in a culture of innovation. We believe that successful employees possess these six core values:
Adaptability - Integrity - Initiative - Empathy - Optimism – Innovation
Examination Process: Only a limited number of the most highly qualified applicants meeting the city's requirements will be invited for an unpack; the examination process for the position may include: Panel Interview and Presentation.
Responsibilities
Performs project management and oversight by researching and analyzing information, compiling results, developing reports, making presentations, and tracking project timelines, dues dates, and milestones.
Coordinates, develops, drafts and updates the department/division strategic and operational plans. Facilitates and leads sessions with department divisions, and work groups to assist in strategic planning efforts.
Researches, compiles and analyzes information}; -net present value, marginal and total cost assessments跑狗 discovery audits and cost saving measures, cost of service, etc. Performs detailed analysis on costing projects, return on investment, life cycle costing, etc.
Prepares and presentsубли high-level department/division reports for City Council, executive management, Advisory Commissions, Communications (CARs, Yellow Papers). Prepares PowerPoint presentations for GEO, Council, executive management, outside agencies, neighborhood meetings, etc.
Represents the Department by attending, facilitating and leading various meetings with and/or on behalf of the department or divisions via summary, feedback and follow‑up. Participates in community outreach program development and implements regulatory interactions.
Assists in the writing of internal employee communications, including a weekly digital news update for all employees and leadership messages for all employees.
Assists in the writing of public information materials such as brochures, flyers, direct mail materials, newsletters, and Web pages; routes the production of such publications through scheduling, writing, editing and distribution; and supports promotion via the City's social media platforms.
Researches questions, topics or difficult citizen inquiries. Provides timely and accurate feedback to relevant parties. Tracks issues from conception to finalization and informs appropriate staff of the findings.
Functions vary based on department needs.
Demonstrates continuous effort to enhance communications, solve problems, improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service, which may be achieved through participation in various standing or ad hoc committees.
Provides professional-level administrative support to all positions in the department/division(s) as needed.
Coordinates with team members to identify supply Bridget; organizes and manages supplies to ensure team functions run smoothly and efficiently.
Organizes and acquires supplies for the department/division.
Performs general financial administration for the department by reconciling staff monthly credit cards, preparing petty cash requests and check requests according to procurement regulations, monitoring division expenditures and budget. May serve as the Finance team representative for the department or division(s). Provides input for the annual budget, prepares requis ভালো and processes payment for division purchase orders and FPOs, schedules and makes travel and training reservations, coordinates fiscal activities for the department, prepares and presents budgetary reports, analyzes data, and conducts research. Develops logical and analytical conclusions on trending and forecasts and identifies opportunities to maximize resource efficiency.
Qualifications
Formal Education/Knowledge:
Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's degree or equivalent.
Experience:
Minimum one year experience in a related field.
Certifications and Other Requirements:
Valid Driver's License.
Reading:
Work requires the ability to read and comprehend development agreements, council actions, and trade journals.
Math:
Work requires the ability to perform general math calculations such as addition, subtraction, multiplication and division.
Writing:
Work requires the ability to write memoranda, correspondence, reports and produce written documents with clearly organized thoughts using proper English sentence construction, punctuation and grammar.
Managerial:
Job has no responsibility for the direction or supervision of others but may provide advice/direction to an employee with less experience/skill or tenure.
Budget Responsibility:
Supports the preparation of budget documents; may do research to justify data used in documents for a unit or division of a department. May recommend budget allocations. Often compiles data and/or enters or oversees data entry. May have responsibility for monitoring budget expenditures (typically non-discretionary expenditures).
Policy/Decision Making:
Moderate - The employee normally performs the job by following established standard operating procedures and/or policies. There is a choice of the appropriate procedure or policy to apply to duties. More complex work as well as decisions with more significant impacts are typically reviewed prior to being finalized.
Technical Skills:
Limited Application - Work requires a comprehensive, practical knowledge of a technical field with use of analytical judgment and decision-making abilities appropriate to the work environment of the organization.
Interpersonal/Human Relations Skills:
High - In addition to the sharing of information, interactions at this level may also include providing advice to others outside direct reporting relationships on specific problems or general policies/procedures. In many of the interactions, contacts may require the consideration of different points of view to reach agreement. Elements of persuasion may be necessary to gain cooperation and acceptance of ideas.
Job Timeline Months 0-6
Attend Goodyear Employee Orientation (GEO) and complete all assignments, training, and meetings associated with GEO (if a new employee with the city).
Learn about Digital Communications’ catalog of services and how we operate.
Become familiar with the software that the department uses, including TeamDynamix, Monday.com, PowerDMS, Munis, Bonfire, Open Text, Vector Solutions, and ThreadsCulture and learn how to update the Performance Measures Dashboard.
Become familiar with the department budget and associated tasks of reconciling purchase cards, processing invoices, entering requisitions_phy and general journal entries.
Become familiar with the city’s Procurement process.
Attend bimonthly administrative assistants’ meeting and meet the city’s admin team.
Serve on any relevant committee(s) that align with your role in the department.
Help coordinate needs for department events and meetings including ordering and acquiring relevant supplies.
Manage the department’s needs with relevant supplies on a monthly miaka.
Months 6-12
Function as a strategic administrative partner to the department director by anticipating needs and managing details including managing calendar needs for not only the director but also for department-wide meetings.
Independently process purchase cards, invoices and journal entries before the due date and be able to enter requisitions for purchase orders with minimal errors.
Submit the department’s accomplishments to the City Manager’s Office and respond to requests for other department achievements, as necessary.
Work with department leadership to update department SOPs, checklists and forms.
Take over management of Prop 302 administrative duties and reporting.
Shadow members of the team to learn more about what they do.
Become familiar with the city’s fiscal year and the budget cycle.
Act as a primary liaison with various vendors used by the department.
Support the Director and Budget Analyst during the fiscal year budget cycle by preparing and organizing documentation.
#J-18808-Ljbffr
The ideal candidate is a highly organized, proactive administrative professional who thrives in a fast-paced, creative environment and brings both precision and adaptability to their work. They are an exceptional writer who can clearly communicate ideas through reports, presentations, talking points, and internal communications. They are equally comfortable managing structured financial and administrative responsibilities, such as purchase orders, invoices, budgets, and reporting, while supporting a dynamic communications team where priorities may shift quickly. This individual anticipates needs, communicates effectively with diverse audiences, and exercises sound judgment with little oversight. They are detail-driven without losing sight of the bigger picture, enjoy streamlining attaques, and take pride in maintaining a steady, trusted backbone behind creative and strategic work.
This position emphasizes the need for a strong writer who can clearly communicate complex ideas with precision and professionalism. The role requires the ability to synthesize information, maintain a consistent voice, and tailor content to diverse audiences. Strong writing will be essential to ensuring clarity, credibility, and overall effectiveness of the work.
At the City of Goodyear, you will be a part of an organization that values its employees as its greatest asset. You will become part of a dedicated team of professionals committed to building and maintaining a highly engaged workforce. You will be challenged to learn and grow in an environment that values employee development and career-building. You will thrive in a culture of innovation. We believe that successful employees possess these six core values:
Adaptability - Integrity - Initiative - Empathy - Optimism – Innovation
Examination Process: Only a limited number of the most highly qualified applicants meeting the city's requirements will be invited for an unpack; the examination process for the position may include: Panel Interview and Presentation.
Responsibilities
Performs project management and oversight by researching and analyzing information, compiling results, developing reports, making presentations, and tracking project timelines, dues dates, and milestones.
Coordinates, develops, drafts and updates the department/division strategic and operational plans. Facilitates and leads sessions with department divisions, and work groups to assist in strategic planning efforts.
Researches, compiles and analyzes information}; -net present value, marginal and total cost assessments跑狗 discovery audits and cost saving measures, cost of service, etc. Performs detailed analysis on costing projects, return on investment, life cycle costing, etc.
Prepares and presentsубли high-level department/division reports for City Council, executive management, Advisory Commissions, Communications (CARs, Yellow Papers). Prepares PowerPoint presentations for GEO, Council, executive management, outside agencies, neighborhood meetings, etc.
Represents the Department by attending, facilitating and leading various meetings with and/or on behalf of the department or divisions via summary, feedback and follow‑up. Participates in community outreach program development and implements regulatory interactions.
Assists in the writing of internal employee communications, including a weekly digital news update for all employees and leadership messages for all employees.
Assists in the writing of public information materials such as brochures, flyers, direct mail materials, newsletters, and Web pages; routes the production of such publications through scheduling, writing, editing and distribution; and supports promotion via the City's social media platforms.
Researches questions, topics or difficult citizen inquiries. Provides timely and accurate feedback to relevant parties. Tracks issues from conception to finalization and informs appropriate staff of the findings.
Functions vary based on department needs.
Demonstrates continuous effort to enhance communications, solve problems, improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service, which may be achieved through participation in various standing or ad hoc committees.
Provides professional-level administrative support to all positions in the department/division(s) as needed.
Coordinates with team members to identify supply Bridget; organizes and manages supplies to ensure team functions run smoothly and efficiently.
Organizes and acquires supplies for the department/division.
Performs general financial administration for the department by reconciling staff monthly credit cards, preparing petty cash requests and check requests according to procurement regulations, monitoring division expenditures and budget. May serve as the Finance team representative for the department or division(s). Provides input for the annual budget, prepares requis ভালো and processes payment for division purchase orders and FPOs, schedules and makes travel and training reservations, coordinates fiscal activities for the department, prepares and presents budgetary reports, analyzes data, and conducts research. Develops logical and analytical conclusions on trending and forecasts and identifies opportunities to maximize resource efficiency.
Qualifications
Formal Education/Knowledge:
Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's degree or equivalent.
Experience:
Minimum one year experience in a related field.
Certifications and Other Requirements:
Valid Driver's License.
Reading:
Work requires the ability to read and comprehend development agreements, council actions, and trade journals.
Math:
Work requires the ability to perform general math calculations such as addition, subtraction, multiplication and division.
Writing:
Work requires the ability to write memoranda, correspondence, reports and produce written documents with clearly organized thoughts using proper English sentence construction, punctuation and grammar.
Managerial:
Job has no responsibility for the direction or supervision of others but may provide advice/direction to an employee with less experience/skill or tenure.
Budget Responsibility:
Supports the preparation of budget documents; may do research to justify data used in documents for a unit or division of a department. May recommend budget allocations. Often compiles data and/or enters or oversees data entry. May have responsibility for monitoring budget expenditures (typically non-discretionary expenditures).
Policy/Decision Making:
Moderate - The employee normally performs the job by following established standard operating procedures and/or policies. There is a choice of the appropriate procedure or policy to apply to duties. More complex work as well as decisions with more significant impacts are typically reviewed prior to being finalized.
Technical Skills:
Limited Application - Work requires a comprehensive, practical knowledge of a technical field with use of analytical judgment and decision-making abilities appropriate to the work environment of the organization.
Interpersonal/Human Relations Skills:
High - In addition to the sharing of information, interactions at this level may also include providing advice to others outside direct reporting relationships on specific problems or general policies/procedures. In many of the interactions, contacts may require the consideration of different points of view to reach agreement. Elements of persuasion may be necessary to gain cooperation and acceptance of ideas.
Job Timeline Months 0-6
Attend Goodyear Employee Orientation (GEO) and complete all assignments, training, and meetings associated with GEO (if a new employee with the city).
Learn about Digital Communications’ catalog of services and how we operate.
Become familiar with the software that the department uses, including TeamDynamix, Monday.com, PowerDMS, Munis, Bonfire, Open Text, Vector Solutions, and ThreadsCulture and learn how to update the Performance Measures Dashboard.
Become familiar with the department budget and associated tasks of reconciling purchase cards, processing invoices, entering requisitions_phy and general journal entries.
Become familiar with the city’s Procurement process.
Attend bimonthly administrative assistants’ meeting and meet the city’s admin team.
Serve on any relevant committee(s) that align with your role in the department.
Help coordinate needs for department events and meetings including ordering and acquiring relevant supplies.
Manage the department’s needs with relevant supplies on a monthly miaka.
Months 6-12
Function as a strategic administrative partner to the department director by anticipating needs and managing details including managing calendar needs for not only the director but also for department-wide meetings.
Independently process purchase cards, invoices and journal entries before the due date and be able to enter requisitions for purchase orders with minimal errors.
Submit the department’s accomplishments to the City Manager’s Office and respond to requests for other department achievements, as necessary.
Work with department leadership to update department SOPs, checklists and forms.
Take over management of Prop 302 administrative duties and reporting.
Shadow members of the team to learn more about what they do.
Become familiar with the city’s fiscal year and the budget cycle.
Act as a primary liaison with various vendors used by the department.
Support the Director and Budget Analyst during the fiscal year budget cycle by preparing and organizing documentation.
#J-18808-Ljbffr