New Jersey Staffing
Property Associate / Administrative Support
We're looking for a dependable and organized Property Associate to support the day-to-day administrative and basic accounting needs of a property management team. This role supports one or more buildings and works closely with tenants, vendors, and internal staff to keep operations running smoothly. Key Responsibilities: Assist with accounts payable by reviewing and coding invoices Support accounts receivable tasks such as billing, statements, and basic collections follow-up Track expenses and help ensure costs stay within budget Maintain lease-related documents and track important dates and notices Monitor emails, phone calls, and work order requests and route as needed Handle general office duties including filing, mail distribution, and correspondence Prepare basic reports and maintain organized paper and electronic files Update contact lists for tenants, vendors, and internal staff Coordinate meetings, conference rooms, and occasional events Assist with visitor and vendor access requests Track certificates of insurance for tenants and vendors and follow up on expirations Support audits by helping organize files and records Assist with tenant move-ins and move-outs Coordinate access cards and building credentials Communicate with maintenance, security, and building staff regarding day-to-day needs Collect vendor paperwork (such as W-9s) and assist with new vendor setup Provide general support with budgeting and recurring reports Assist with utility tracking and basic data entry Requirements: Customer Service, Documentation, Reporting, Microsoft Excel, Operations, Planning, Procedures, Accounts Payable (AP), Compliance, Budget Processes, Database, Accounts Receivable (AR), Microsoft Outlook, Insurance, About Time, Auditing, Billing, Security, Vendors, Collection Processes, Correspondence, Typing, Expense Reporting, Filing, Engineering
We're looking for a dependable and organized Property Associate to support the day-to-day administrative and basic accounting needs of a property management team. This role supports one or more buildings and works closely with tenants, vendors, and internal staff to keep operations running smoothly. Key Responsibilities: Assist with accounts payable by reviewing and coding invoices Support accounts receivable tasks such as billing, statements, and basic collections follow-up Track expenses and help ensure costs stay within budget Maintain lease-related documents and track important dates and notices Monitor emails, phone calls, and work order requests and route as needed Handle general office duties including filing, mail distribution, and correspondence Prepare basic reports and maintain organized paper and electronic files Update contact lists for tenants, vendors, and internal staff Coordinate meetings, conference rooms, and occasional events Assist with visitor and vendor access requests Track certificates of insurance for tenants and vendors and follow up on expirations Support audits by helping organize files and records Assist with tenant move-ins and move-outs Coordinate access cards and building credentials Communicate with maintenance, security, and building staff regarding day-to-day needs Collect vendor paperwork (such as W-9s) and assist with new vendor setup Provide general support with budgeting and recurring reports Assist with utility tracking and basic data entry Requirements: Customer Service, Documentation, Reporting, Microsoft Excel, Operations, Planning, Procedures, Accounts Payable (AP), Compliance, Budget Processes, Database, Accounts Receivable (AR), Microsoft Outlook, Insurance, About Time, Auditing, Billing, Security, Vendors, Collection Processes, Correspondence, Typing, Expense Reporting, Filing, Engineering