Carnegie Science Center
There’s no cultural organization in the world quite like Carnegie Museums. With a legacy of discovery and outreach dating back to 1895, today we are a family of four diverse, dynamic museums; Carnegie Museum of Art, Carnegie Museum of Natural History, Carnegie Science Center, and The Andy Warhol Museum. We’re committed to being inclusive, both onsite and online, and to exploring with our audiences the big ideas and issues of our time. Carnegie Museums is interested in candidates who, through their experience and collaborations, will contribute to diversity and excellence of the Carnegie Museums community.
This Full-Time position is eligible for the Carnegie Museums’ many Benefits. Please scroll to the bottom of this page to see information on the starting pay rate.
Benefit Specialist This integral part of the Human Resources department that supports all four museums and the connecting departments. This individual will serve as the subject matter expert and administrator for the Carnegie Museums benefits program which includes medical, dental, vision, life/AD&D, supplemental life/AD&D, flexible spending accounts, and retirement. This position is the main contact with the benefit carriers and the benefit brokers.
This position will also be the administrator for the leave programs which includes, FMLA, ADA, Workers Compensation, and short- and long-term disability.
Maintaining data in the HR information system, under the direction of the HRIS Manager, is an important part of this position. This includes entering data into the HR system, processing employee change forms, running reports, and assisting with system testing for updates. This position will work closely with the payroll department. Knowledge of the Ceridian Dayforce system is a plus.
Assists with other general human resources responsibilities as necessary.
QUALIFICATIONS
Requires bachelor’s degree with a minimum of two years benefits administration or related experience, or equivalent combination of both education and experience.
Certification in benefits, HRIS platforms, or general human resources is a plus.
KNOWLEDGE, SKILLS, ABILITIES
Computer knowledge and aptitude withproficiency inall Microsoft Office applications including Microsoft Word, Excel, PowerPoint,and Outlook is essential.
Prefer demonstrated experience with HRIS databases and reporting software and expertise with research using internet resources.
Requires excellent attention to detail and accuracy, strong oral/written communication skills, highly developed customer relations attitude and competencies, and strong organizational and project management skills. Must be able to effectively handle confidential information, work independently, and meet deadlines.
Also requires ability to prioritize, willingness to take initiative, and ability to handle multiple tasks. A deep understanding of benefits programs is essential.
PHYSICAL REQUIREMENTS
Work is primarily sedentary in nature; no special demands are required.
Candidates will be considered qualified if they can perform the essential functions of the job with or without reasonable accommodation.
ESSENTIAL FUNCTIONS AND ACCOUNTABILITIES
Assist in the administration of employee benefit programs and policies including, but not limited to, health, dental, vision, life/AD&D, short term disability, long term disability, FMLA, ADA, and 403(b).
Administer and manage day-to-day benefit processing in HRIS platform including entering and analyzing data, approval of forms, and processing payroll functions.
Coordinate annual open enrollment for health and welfare plans. Prepare employee communications and benefit announcements. Implement all annual open enrollment activities working in conjunction with HR team and vendors.
Communicate human resources policies related to benefits.
Document and maintain procedures for all benefit processes.
Provide benefits orientation to full-time employees. Ensure that the benefits data as part of the onboarding process is accurate and up to date.
Coordinate compliance with benefits regulations including but not limited to Affordable Care, ERISA, and other related laws and regulations.
Provide support for benefits analysis during negotiations with unions; assist represented employees with plan administration and questions.
Guide the Carnegie Museums leave programs including FMLA and ADA.
Process benefits invoices and pay benefit premiums.
Administer retirement plan including oversite and facilitation of the non-discrimination testing, plan audit, disclosure process, plan withdrawals, and any other duty required as part of the retirement plan administration.
Act as liaison with benefit and retirement brokers and service providers.
Coordinate with the payroll manager on a regular basis to ensure accurate payroll.
Process, analyze, and coordinate data, records, and information for various human resources payroll functions. Process necessary paperwork and execute data entry for all new hires, separations, transfers, promotions, benefit changes, etc. in the HR system. Review, analyze and ensure accuracy of information entered.
Analyze pending employee payroll changes, troubleshoot, and communicate to payroll, financial managers, and supervisors as necessary.
Assist the HRIS Manager with configuration for benefits, organizational setup, reporting, timekeeping, and overall system administration.
Troubleshoot HRIS issues, work with HRIS Manager as necessary to find a resolution.
Ensure data integrity in the HRIS through regular audits.
Provide administrative and telephone-answering support as necessary to assist with the Human Resources Department operation and the benefits and employment management functions. Display and exhibit courtesy and sensitivity in dealing with customers and project the image and attitude of Human Resources.
Other duties as assigned.
The following PA Act 153 clearances, or proof of application of clearances, are required beginning employment and as a condition of continued employment: Pennsylvania Child Abuse History Clearance Pennsylvania State Police Criminal Record Check FBI Fingerprint Criminal Background Check Obtaining the required clearances is completed as part of the new hire process.
Carnegie Museums is an Equal Opportunity Employer
The above job description reflects the essential functions and qualifications for the position identified, and shall not be construed as a detailed description of all the work requirements that may be inherent in the position. The job description does not constitute an employment contract and does not alter the at-will relationship between CMP and the employee.
*GUIDANCE ON ESSENTIAL FUNCTIONS:
The Americans with Disabilities Act (“ADA”) requires employers to consider and accommodate qualified individuals with disabilities. An individual is qualified if he or she can perform the essential functions of a jobwith or without reasonable accommodation. An essential job function is any task that is a fundamental part of the job. When considering essentiality, one must focus upon whether the function is essential to this particular job and not to the department as a whole. Some additionalguidance on essential functionsfollows below. Please note that the following guidelines are non-exhaustive. If you have any questions or need additional guidance, please contact Human Resources. A. Is the function required to be performed on a regular basis? If the functionis rarely performed, it may not be essential. B. Is the function highly specialized? Is the incumbent hired for his/her expertise or ability to perform the function? The need for special expertise is an indication of an essential function. C. Does the position exist, at least in part, to perform the function? If so, the function is more likely to be essential. D. How much time is spent performing the function and how often? Note that even functions performed 10% of the time could be essential if they are required on a regular basis. E. Would elimination of the function fundamentally alter the job? If so, the function is more likely to be essential. F. What are the consequences of not requiring the incumbent to perform the function? If they are significant, the function is more likely to be essential. G. Are there a limited number of employees among whom the performance of the function could be distributed if the incumbent could not perform it? If so, it is more likely to be essential.
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This Full-Time position is eligible for the Carnegie Museums’ many Benefits. Please scroll to the bottom of this page to see information on the starting pay rate.
Benefit Specialist This integral part of the Human Resources department that supports all four museums and the connecting departments. This individual will serve as the subject matter expert and administrator for the Carnegie Museums benefits program which includes medical, dental, vision, life/AD&D, supplemental life/AD&D, flexible spending accounts, and retirement. This position is the main contact with the benefit carriers and the benefit brokers.
This position will also be the administrator for the leave programs which includes, FMLA, ADA, Workers Compensation, and short- and long-term disability.
Maintaining data in the HR information system, under the direction of the HRIS Manager, is an important part of this position. This includes entering data into the HR system, processing employee change forms, running reports, and assisting with system testing for updates. This position will work closely with the payroll department. Knowledge of the Ceridian Dayforce system is a plus.
Assists with other general human resources responsibilities as necessary.
QUALIFICATIONS
Requires bachelor’s degree with a minimum of two years benefits administration or related experience, or equivalent combination of both education and experience.
Certification in benefits, HRIS platforms, or general human resources is a plus.
KNOWLEDGE, SKILLS, ABILITIES
Computer knowledge and aptitude withproficiency inall Microsoft Office applications including Microsoft Word, Excel, PowerPoint,and Outlook is essential.
Prefer demonstrated experience with HRIS databases and reporting software and expertise with research using internet resources.
Requires excellent attention to detail and accuracy, strong oral/written communication skills, highly developed customer relations attitude and competencies, and strong organizational and project management skills. Must be able to effectively handle confidential information, work independently, and meet deadlines.
Also requires ability to prioritize, willingness to take initiative, and ability to handle multiple tasks. A deep understanding of benefits programs is essential.
PHYSICAL REQUIREMENTS
Work is primarily sedentary in nature; no special demands are required.
Candidates will be considered qualified if they can perform the essential functions of the job with or without reasonable accommodation.
ESSENTIAL FUNCTIONS AND ACCOUNTABILITIES
Assist in the administration of employee benefit programs and policies including, but not limited to, health, dental, vision, life/AD&D, short term disability, long term disability, FMLA, ADA, and 403(b).
Administer and manage day-to-day benefit processing in HRIS platform including entering and analyzing data, approval of forms, and processing payroll functions.
Coordinate annual open enrollment for health and welfare plans. Prepare employee communications and benefit announcements. Implement all annual open enrollment activities working in conjunction with HR team and vendors.
Communicate human resources policies related to benefits.
Document and maintain procedures for all benefit processes.
Provide benefits orientation to full-time employees. Ensure that the benefits data as part of the onboarding process is accurate and up to date.
Coordinate compliance with benefits regulations including but not limited to Affordable Care, ERISA, and other related laws and regulations.
Provide support for benefits analysis during negotiations with unions; assist represented employees with plan administration and questions.
Guide the Carnegie Museums leave programs including FMLA and ADA.
Process benefits invoices and pay benefit premiums.
Administer retirement plan including oversite and facilitation of the non-discrimination testing, plan audit, disclosure process, plan withdrawals, and any other duty required as part of the retirement plan administration.
Act as liaison with benefit and retirement brokers and service providers.
Coordinate with the payroll manager on a regular basis to ensure accurate payroll.
Process, analyze, and coordinate data, records, and information for various human resources payroll functions. Process necessary paperwork and execute data entry for all new hires, separations, transfers, promotions, benefit changes, etc. in the HR system. Review, analyze and ensure accuracy of information entered.
Analyze pending employee payroll changes, troubleshoot, and communicate to payroll, financial managers, and supervisors as necessary.
Assist the HRIS Manager with configuration for benefits, organizational setup, reporting, timekeeping, and overall system administration.
Troubleshoot HRIS issues, work with HRIS Manager as necessary to find a resolution.
Ensure data integrity in the HRIS through regular audits.
Provide administrative and telephone-answering support as necessary to assist with the Human Resources Department operation and the benefits and employment management functions. Display and exhibit courtesy and sensitivity in dealing with customers and project the image and attitude of Human Resources.
Other duties as assigned.
The following PA Act 153 clearances, or proof of application of clearances, are required beginning employment and as a condition of continued employment: Pennsylvania Child Abuse History Clearance Pennsylvania State Police Criminal Record Check FBI Fingerprint Criminal Background Check Obtaining the required clearances is completed as part of the new hire process.
Carnegie Museums is an Equal Opportunity Employer
The above job description reflects the essential functions and qualifications for the position identified, and shall not be construed as a detailed description of all the work requirements that may be inherent in the position. The job description does not constitute an employment contract and does not alter the at-will relationship between CMP and the employee.
*GUIDANCE ON ESSENTIAL FUNCTIONS:
The Americans with Disabilities Act (“ADA”) requires employers to consider and accommodate qualified individuals with disabilities. An individual is qualified if he or she can perform the essential functions of a jobwith or without reasonable accommodation. An essential job function is any task that is a fundamental part of the job. When considering essentiality, one must focus upon whether the function is essential to this particular job and not to the department as a whole. Some additionalguidance on essential functionsfollows below. Please note that the following guidelines are non-exhaustive. If you have any questions or need additional guidance, please contact Human Resources. A. Is the function required to be performed on a regular basis? If the functionis rarely performed, it may not be essential. B. Is the function highly specialized? Is the incumbent hired for his/her expertise or ability to perform the function? The need for special expertise is an indication of an essential function. C. Does the position exist, at least in part, to perform the function? If so, the function is more likely to be essential. D. How much time is spent performing the function and how often? Note that even functions performed 10% of the time could be essential if they are required on a regular basis. E. Would elimination of the function fundamentally alter the job? If so, the function is more likely to be essential. F. What are the consequences of not requiring the incumbent to perform the function? If they are significant, the function is more likely to be essential. G. Are there a limited number of employees among whom the performance of the function could be distributed if the incumbent could not perform it? If so, it is more likely to be essential.
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