Advertising & Events Coordinator

Summary The Advertising and Events Administrative Coordinator supports the management of advertising packages and sponsorship fulfillment for the association’s print and digital platforms. This role ensures advertisers and sponsors receive timely, accurate service and deliverables. This position also supports key aspects of meeting planning and execution of the association’s expo, as well as other industry-related events, both internal and external. Additionally, the coordinator works directly with members to facilitate the registration process for all trade shows and meetings.

Primary Responsibilities Advertising & Brand Growth

Assist with coordinating advertising packages for print and digital publications

Track advertising inventory, provide advertisers with material reminders, and ensure all submissions meet specifications and deadlines

Maintain advertising and sponsor databases and email lists; ensure up-to-date records and contacts

Create advertising emails and update content on web and email platforms

Create advertising analytics reports and maintain knowledge of ad performance

Cultivate relationships with advertisers

Fulfill mailing requests for print magazine

Perform other duties as assigned

Meetings

Provide administrative support for planning annual convention, golf tournament, summit and online auction.

Answer convention/meetings phone line and assist with attendee and exhibit staff registration processing, attendee communication, exhibitor communication, and event materials preparation

Manage updates in multiple association software solutions and website support.

Manage the collection of exhibitor Certificate of Insurance (COIs)

Assist Director of Convention & Meetings with convention/event sponsorship fulfillment

Assist Director of Convention & Meetings with convention/event signage

Coordinate the preparation and shipment of materials for Expos and other industry events

Perform other duties as assigned

Qualifications

1–2 years of experience in administrative, advertising, or event coordination roles (association or nonprofit experience a plus)

Strong organizational skills and attention to detail

Excellent written and verbal communication skills

Proficiency with Microsoft Office Suite; familiarity with CRM, AMS, or email marketing systems is a plus

Working knowledge of Adobe Creative Suite, WordPress, and Google Analytics

Ability to manage multiple tasks and meet deadlines

Willingness to travel occasionally for association events and trade shows

Application Information Please submit resumes to debbie.edgar@nwfa.org.

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