Confidential - Job Hiring
Executive Personal Assistant
Confidential - Job Hiring, Manhattan Beach, California, United States, 90266
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Confidential - Job Hiring provided pay range This range is provided by Confidential - Job Hiring. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range $100,000.00/yr - $130,000.00/yr
Our client, a boutique real estate development firm, is seeking a skilled Executive and Personal Assistant to support the Managing Director.
Real Estate Development Firm: Executive and Personal Assistant to Managing Director
Salary Range:
$80,000 - $130,000 + discretionary bonus
Location:
Manhattan Beach, Onsite
About the Role:
We are seeking a highly organized, proactive, and resourceful Executive/Personal Assistant to provide comprehensive support to the Managing Director while overseeing day‑to‑day office operations. This dynamic role requires exceptional attention to detail, a high level of discretion, and the ability to manage multiple priorities efficiently in a fast‑paced environment. You will act as the right hand to the executive, as well as the go‑to person for ensuring smooth business and personal operations.
Responsibilities:
Prepare and edit documents, reports, agendas, and presentations
Take notes during meetings and follow up on action items
Handle confidential information with discretion and professionalism
Track important deadlines and assist with project management
Coordinate personal appointments, reservations, travel, and events
Assist with household staff communication and scheduling
Run occasional errands and manage online/personal purchases
Oversee the day‑to‑day operations of the office; maintain a clean, stocked, and organized workspace
Liaise with vendors, service providers, and building management
Order office supplies, equipment, and refreshments
Coordinate team events, celebrations, and offsites
Onboard new hires and help implement office systems and procedures
Step in on ad hoc projects and provide support across departments when needed
Help build and improve internal tracking tools and workflows in Excel, Smartsheet, or other platforms.
Preferred Qualifications:
3+ years of experience as a Personal Assistant, Executive Assistant, or Office Manager
Exceptional organizational and time management skills
Strong written and verbal communication skills
Ability to anticipate needs and exercise sound judgment
Comfortable managing both professional and personal tasks
Proficiency in Microsoft Office, task/project management tools (Smartsheet or Monday.com), and calendaring systems
Discreet, trustworthy, and calm under pressure
Flexible and adaptable to ever‑changing priorities
Positive, proactive and solutions‑oriented attitude
Comfortable in a fast‑paced, growing company environment with shifting priorities
Eagerness to learn the real estate business and take on more strategic and analytical tasks over time
Please submit your resume for consideration!
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/
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Confidential - Job Hiring provided pay range This range is provided by Confidential - Job Hiring. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range $100,000.00/yr - $130,000.00/yr
Our client, a boutique real estate development firm, is seeking a skilled Executive and Personal Assistant to support the Managing Director.
Real Estate Development Firm: Executive and Personal Assistant to Managing Director
Salary Range:
$80,000 - $130,000 + discretionary bonus
Location:
Manhattan Beach, Onsite
About the Role:
We are seeking a highly organized, proactive, and resourceful Executive/Personal Assistant to provide comprehensive support to the Managing Director while overseeing day‑to‑day office operations. This dynamic role requires exceptional attention to detail, a high level of discretion, and the ability to manage multiple priorities efficiently in a fast‑paced environment. You will act as the right hand to the executive, as well as the go‑to person for ensuring smooth business and personal operations.
Responsibilities:
Prepare and edit documents, reports, agendas, and presentations
Take notes during meetings and follow up on action items
Handle confidential information with discretion and professionalism
Track important deadlines and assist with project management
Coordinate personal appointments, reservations, travel, and events
Assist with household staff communication and scheduling
Run occasional errands and manage online/personal purchases
Oversee the day‑to‑day operations of the office; maintain a clean, stocked, and organized workspace
Liaise with vendors, service providers, and building management
Order office supplies, equipment, and refreshments
Coordinate team events, celebrations, and offsites
Onboard new hires and help implement office systems and procedures
Step in on ad hoc projects and provide support across departments when needed
Help build and improve internal tracking tools and workflows in Excel, Smartsheet, or other platforms.
Preferred Qualifications:
3+ years of experience as a Personal Assistant, Executive Assistant, or Office Manager
Exceptional organizational and time management skills
Strong written and verbal communication skills
Ability to anticipate needs and exercise sound judgment
Comfortable managing both professional and personal tasks
Proficiency in Microsoft Office, task/project management tools (Smartsheet or Monday.com), and calendaring systems
Discreet, trustworthy, and calm under pressure
Flexible and adaptable to ever‑changing priorities
Positive, proactive and solutions‑oriented attitude
Comfortable in a fast‑paced, growing company environment with shifting priorities
Eagerness to learn the real estate business and take on more strategic and analytical tasks over time
Please submit your resume for consideration!
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/
#J-18808-Ljbffr