U.S. Federal Solutions, Inc.
Mid Level Secretariat Support
U.S. Federal Solutions, Inc., Virginia, Minnesota, United States, 55792
2 days ago Be among the first 25 applicants
U.S. Federal Solutions, Inc. provided pay range
This range is provided by U.S. Federal Solutions, Inc.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range
$75,000.00/yr - $90,000.00/yr USFS is an ISO 9001 management consulting firm with headquarters in the National Capital Region and offices and staff in 12 US states. USFS staff average 10+ years of professional experience, over 80 percent of our staff have bachelor's degrees, and over half have advanced degrees in business and technology. USFS was founded in 2010 and provides financial management, acquisition management, program management, and data analytic support services to federal and state governments.
Position Overview:
U.S. Federal Solutions is looking for an experienced professional to provide senior-level secretariat and administrative support to the Office of the Office of the Secretary of the Air Force Workforce Management and Executive Services Directorate (SAF/FM). This role supports senior leaders at the Pentagon and involves regular interaction with general officers, senior civilians, and industry executives. It calls for sound judgment, strong communication skills, and a solid understanding of how government processes work.
Requirements
Senior Secretariat Support Specialist
Supporting the Office of the Secretary of the Air Force (SAF)
Employer:
US Federal Solutions
US Federal Solutions is seeking a highly experienced Senior Secretariat Support Specialist to provide executive-level administrative and secretariat support to senior leadership within the
Office of the Secretary of the Air Force . This role is ideal for a polished professional who understands Air Force culture, operates confidently in a fast-paced senior leadership environment, and takes pride in precision, discretion, and follow-through.
You will work closely with senior civilians, general officers, and external stakeholders, serving as a trusted partner in managing executive workflow, correspondence, tasking, and coordination across the organization.
What You Will Do
Executive & Secretariat Support
Manage and maintain accurate, up-to-date calendars for senior leadership, including Deputies and Assistant Deputies. Serve as the front line for phone calls and visitors, routing inquiries appropriately and coordinating visits with distinguished guests. Maintain daily schedules and ensure leadership priorities are executed smoothly.
Correspondence & Document Management
Draft, edit, and prepare high-quality correspondence including memorandums, reports, presentations, RTS emails, and briefings. Review correspondence requiring senior leader signatures to ensure accuracy, compliance with regulations, proper formatting, and complete attachments. Track and manage suspenses to ensure deadlines are met and leadership is kept informed. Maintain official files and records in accordance with Air Force and organizational guidelines.
Task Management & Workflow Coordination
Manage the Task Management Tool (TMT) and related workflow mailboxes, assigning tasks within required timelines and tracking them from receipt through closure. Monitor FM and 2-letter tasking, distribute tasks to appropriate directorates, and ensure proper coordination. Prepare weekly status reports, suspense updates, and briefing slides for staff meetings. Check for new tasking daily and ensure timely assignment within 24 hours.
Meetings, Events & Travel
Plan, coordinate, and organize on-site and off-site meetings and events, including securing facilities and coordinating materials. Distribute meeting documents, capture and post meeting minutes as required. Assist with Defense Travel System (DTS) actions, including travel authorizations and vouchers, in coordination with government approval authorities.
Personnel & Program Support
Assist with tracking and staffing Officer and Enlisted evaluations (OPRs/EPRs) and Promotion Recommendation Forms (PRFs). Support preparation of military and civilian awards and decorations requiring senior leader signatures. Assist with Commanders and By-Law programs, preparing status slides for weekly or bi-weekly meetings.
Collaboration & Technology
Support Video Teleconferences (VTCs). Maintain and update SharePoint and Air Force Portal pages, conducting quarterly reviews to ensure content remains current and accurate. Retrieve documents, conduct limited research, and support staff as needed
Office Hours:
0800 to 1700 Monday through Friday Onsite at the Pentagon
What We're Looking For
Must have a minimum of 2 years applicable experience Extensive experience providing executive or secretariat support to senior government or military leadership. Familiarity with Air Force customs, courtesies, and senior leader protocols. Strong written and verbal communication skills with a high standard for quality and professionalism. Experience managing tasking systems, suspenses, and executive correspondence. Comfort interacting with general officers, senior civilians, and industry executives. Exceptional attention to detail, discretion, and organizational skills. Ability to manage competing priorities in a deadline-driven environment
Benefits
Employer-provided paid Medical / Dental / Vision insurance Employer matching 401K plan PTO 11 Federal Holidays Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&D Insurance
Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
Job function Human Resources Industries IT Services and IT Consulting Referrals increase your chances of interviewing at U.S. Federal Solutions, Inc. by 2x Sign in to set job alerts for “Secretary” roles.
Washington, VA $85,000.00-$95,000.00 1 day ago Mid Level Clerical and Administrative Assistant
Washington, VA $70,000.00-$80,000.00 2 days ago Washington, VA $85,000.00-$95,000.00 2 days ago Assistant Manager(04364) - 9 Campbell St
Remington, VA $55.00-$65.00 13 minutes ago Assistant Site Manager- School Aged Child Care
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This range is provided by U.S. Federal Solutions, Inc.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range
$75,000.00/yr - $90,000.00/yr USFS is an ISO 9001 management consulting firm with headquarters in the National Capital Region and offices and staff in 12 US states. USFS staff average 10+ years of professional experience, over 80 percent of our staff have bachelor's degrees, and over half have advanced degrees in business and technology. USFS was founded in 2010 and provides financial management, acquisition management, program management, and data analytic support services to federal and state governments.
Position Overview:
U.S. Federal Solutions is looking for an experienced professional to provide senior-level secretariat and administrative support to the Office of the Office of the Secretary of the Air Force Workforce Management and Executive Services Directorate (SAF/FM). This role supports senior leaders at the Pentagon and involves regular interaction with general officers, senior civilians, and industry executives. It calls for sound judgment, strong communication skills, and a solid understanding of how government processes work.
Requirements
Senior Secretariat Support Specialist
Supporting the Office of the Secretary of the Air Force (SAF)
Employer:
US Federal Solutions
US Federal Solutions is seeking a highly experienced Senior Secretariat Support Specialist to provide executive-level administrative and secretariat support to senior leadership within the
Office of the Secretary of the Air Force . This role is ideal for a polished professional who understands Air Force culture, operates confidently in a fast-paced senior leadership environment, and takes pride in precision, discretion, and follow-through.
You will work closely with senior civilians, general officers, and external stakeholders, serving as a trusted partner in managing executive workflow, correspondence, tasking, and coordination across the organization.
What You Will Do
Executive & Secretariat Support
Manage and maintain accurate, up-to-date calendars for senior leadership, including Deputies and Assistant Deputies. Serve as the front line for phone calls and visitors, routing inquiries appropriately and coordinating visits with distinguished guests. Maintain daily schedules and ensure leadership priorities are executed smoothly.
Correspondence & Document Management
Draft, edit, and prepare high-quality correspondence including memorandums, reports, presentations, RTS emails, and briefings. Review correspondence requiring senior leader signatures to ensure accuracy, compliance with regulations, proper formatting, and complete attachments. Track and manage suspenses to ensure deadlines are met and leadership is kept informed. Maintain official files and records in accordance with Air Force and organizational guidelines.
Task Management & Workflow Coordination
Manage the Task Management Tool (TMT) and related workflow mailboxes, assigning tasks within required timelines and tracking them from receipt through closure. Monitor FM and 2-letter tasking, distribute tasks to appropriate directorates, and ensure proper coordination. Prepare weekly status reports, suspense updates, and briefing slides for staff meetings. Check for new tasking daily and ensure timely assignment within 24 hours.
Meetings, Events & Travel
Plan, coordinate, and organize on-site and off-site meetings and events, including securing facilities and coordinating materials. Distribute meeting documents, capture and post meeting minutes as required. Assist with Defense Travel System (DTS) actions, including travel authorizations and vouchers, in coordination with government approval authorities.
Personnel & Program Support
Assist with tracking and staffing Officer and Enlisted evaluations (OPRs/EPRs) and Promotion Recommendation Forms (PRFs). Support preparation of military and civilian awards and decorations requiring senior leader signatures. Assist with Commanders and By-Law programs, preparing status slides for weekly or bi-weekly meetings.
Collaboration & Technology
Support Video Teleconferences (VTCs). Maintain and update SharePoint and Air Force Portal pages, conducting quarterly reviews to ensure content remains current and accurate. Retrieve documents, conduct limited research, and support staff as needed
Office Hours:
0800 to 1700 Monday through Friday Onsite at the Pentagon
What We're Looking For
Must have a minimum of 2 years applicable experience Extensive experience providing executive or secretariat support to senior government or military leadership. Familiarity with Air Force customs, courtesies, and senior leader protocols. Strong written and verbal communication skills with a high standard for quality and professionalism. Experience managing tasking systems, suspenses, and executive correspondence. Comfort interacting with general officers, senior civilians, and industry executives. Exceptional attention to detail, discretion, and organizational skills. Ability to manage competing priorities in a deadline-driven environment
Benefits
Employer-provided paid Medical / Dental / Vision insurance Employer matching 401K plan PTO 11 Federal Holidays Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&D Insurance
Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
Job function Human Resources Industries IT Services and IT Consulting Referrals increase your chances of interviewing at U.S. Federal Solutions, Inc. by 2x Sign in to set job alerts for “Secretary” roles.
Washington, VA $85,000.00-$95,000.00 1 day ago Mid Level Clerical and Administrative Assistant
Washington, VA $70,000.00-$80,000.00 2 days ago Washington, VA $85,000.00-$95,000.00 2 days ago Assistant Manager(04364) - 9 Campbell St
Remington, VA $55.00-$65.00 13 minutes ago Assistant Site Manager- School Aged Child Care
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr