HUMAN RESOURCES SPECIALIST - MIAMI
First Bank, Miami, FL, United States
JOB SUMMARY
General Office and Admin – This team allocates physical resources and implements policies while storing and passing on information to those who need it to contribute to the bank’s business.
Provides support across various functional areas of the human resources department, including but not limited to operational oversight, employment lifecycle processes, personnel records, recruitment, and insurance benefits. The specialist is dedicated to ensuring that departmental operations are conducted smoothly and align with the highest standards of company policy and legal compliance. Working under direct supervision, the Specialist is crucial in preserving the efficacy of departmental procedures and systems.
ESSENTIAL JOB FUNCTIONS
Centralize budget creation, forecast, and monitoring to identify variances.
Oversee and utilize systems including OnBase, ADP, Talent Center, Xapiens, Vacancy Management System, and other platforms adopted, ensuring streamlined department operations and peak performance across all systems.
Generate and analyze ADP reports, ensuring accurate processing and data management.
Maintain and produce department reports for Corporate and Regional personnel, ensuring they reflect current operations and strategic goals.
Collect, review, and submit corporate credit card expense reports in a timely manner.
Coordinate internal audit activities and assist with internal monthly SOX reviews to uphold operational integrity.
Update and maintain vendor management information, while also meeting annual documentation requirements and addressing any ad‑hoc needs.
Support the revision of department procedures and policies.
Ensure compliance with Federal and State Labor Laws and internal policies detailed in the Employee Manual.
Assist HR Manager and Team as needed. Support Training Initiatives – Execute the Employee Volunteering Program.
Support and Execute the Employee Engagement Activities.
Oversee mandatory absences processes and ensure compliance, reporting and monitoring.
Support recruitment efforts in alignment with departmental needs and objectives.
Verify all documents for eligibility and legal compliance, such as I‑9 forms, E‑Verify, OFAC.
Prepare monthly payments of insurance premiums on time to avoid risk of cancellation.
Conduct reconciliation and compare monthly billing charges with employee monthly contributions to prevent discrepancies.
Enroll and update any insurance information or records through the insurance carrier website.
Calculate final insurance contribution for terminated employees.
Reconcile insurance GL accounts monthly; allocate any differences.
Report terminated employees to the insurance broker for COBRA purposes.
Assist in the preparation of new hire insurance packages.
Coordinate and execute employee‑related activities and events.
Manage uniform distribution and inventory management to ensure availability and proper allocation; cover reception area according to the schedule.
Provide cross‑functional support within the department as needed.
REQUIREMENTS
AA Degree – 2 years equivalent in HR.
FUNCTIONAL COMPETENCIES
Good communication skills.
Good mathematical, writing, computer, and communication skills.
Attention to detail.
Ability to use office equipment such as computer terminal, calculator, copier, fax machine.
Able to handle stress.
Certificate in Payroll – Preferred
CATEGORY CRITERIA FOR CUSTOMER SERVICE / GENERAL SUPPORT
Customer Focus – Anticipate and provide service excellence to both internal and external customers.
Building Strong Relations – Establish, sustain, and foster internal and professional contacts to build, enhance, and connect to bank services.
Communication – Deliver clear, effective communication and take responsibility for understanding others.
Business Acumen – Understand how the organization works, including current and future policies, practices, and trends.
Problem Analysis & Solution – Identify problems and conduct appropriate analysis involving others to search for the best solution.
Ownership – Take initiative and assume personal accountability for goals, outcomes, and deadlines.
Vision & Values – Understand the organization’s vision and uphold the values in everyday work and actions. At higher levels take a long‑term view and share the organization’s path ahead.
Collaboration & Teamwork – Provide direction and leadership to help teams achieve goals and operate cooperatively.
Development (Personal & Others) – Demonstrate curiosity for learning and perform activities to maximize skills and potential in self and others.
Change & Innovation – Create a view of change as an opportunity and inspire others; look for new ways to experiment with ideas and approaches.
Empowering & Motivating Others – Create a positive environment and enable others to have ownership of their jobs and responsibilities.
Managing Performance – At leadership levels set clear goals and expectations for excellence performance.
Supervision
No Supervision.
INDEPENDENT JUDGEMENT
The impact of errors in this position could affect the credibility and confidence of employees and could have a considerable moral and legal impact on the bank.
EQUALEMPLOYMENT OPPORTUNITY EMPLOYER
#J-18808-Ljbffr
Provides support across various functional areas of the human resources department, including but not limited to operational oversight, employment lifecycle processes, personnel records, recruitment, and insurance benefits. The specialist is dedicated to ensuring that departmental operations are conducted smoothly and align with the highest standards of company policy and legal compliance. Working under direct supervision, the Specialist is crucial in preserving the efficacy of departmental procedures and systems.
ESSENTIAL JOB FUNCTIONS
Centralize budget creation, forecast, and monitoring to identify variances.
Oversee and utilize systems including OnBase, ADP, Talent Center, Xapiens, Vacancy Management System, and other platforms adopted, ensuring streamlined department operations and peak performance across all systems.
Generate and analyze ADP reports, ensuring accurate processing and data management.
Maintain and produce department reports for Corporate and Regional personnel, ensuring they reflect current operations and strategic goals.
Collect, review, and submit corporate credit card expense reports in a timely manner.
Coordinate internal audit activities and assist with internal monthly SOX reviews to uphold operational integrity.
Update and maintain vendor management information, while also meeting annual documentation requirements and addressing any ad‑hoc needs.
Support the revision of department procedures and policies.
Ensure compliance with Federal and State Labor Laws and internal policies detailed in the Employee Manual.
Assist HR Manager and Team as needed. Support Training Initiatives – Execute the Employee Volunteering Program.
Support and Execute the Employee Engagement Activities.
Oversee mandatory absences processes and ensure compliance, reporting and monitoring.
Support recruitment efforts in alignment with departmental needs and objectives.
Verify all documents for eligibility and legal compliance, such as I‑9 forms, E‑Verify, OFAC.
Prepare monthly payments of insurance premiums on time to avoid risk of cancellation.
Conduct reconciliation and compare monthly billing charges with employee monthly contributions to prevent discrepancies.
Enroll and update any insurance information or records through the insurance carrier website.
Calculate final insurance contribution for terminated employees.
Reconcile insurance GL accounts monthly; allocate any differences.
Report terminated employees to the insurance broker for COBRA purposes.
Assist in the preparation of new hire insurance packages.
Coordinate and execute employee‑related activities and events.
Manage uniform distribution and inventory management to ensure availability and proper allocation; cover reception area according to the schedule.
Provide cross‑functional support within the department as needed.
REQUIREMENTS
AA Degree – 2 years equivalent in HR.
FUNCTIONAL COMPETENCIES
Good communication skills.
Good mathematical, writing, computer, and communication skills.
Attention to detail.
Ability to use office equipment such as computer terminal, calculator, copier, fax machine.
Able to handle stress.
Certificate in Payroll – Preferred
CATEGORY CRITERIA FOR CUSTOMER SERVICE / GENERAL SUPPORT
Customer Focus – Anticipate and provide service excellence to both internal and external customers.
Building Strong Relations – Establish, sustain, and foster internal and professional contacts to build, enhance, and connect to bank services.
Communication – Deliver clear, effective communication and take responsibility for understanding others.
Business Acumen – Understand how the organization works, including current and future policies, practices, and trends.
Problem Analysis & Solution – Identify problems and conduct appropriate analysis involving others to search for the best solution.
Ownership – Take initiative and assume personal accountability for goals, outcomes, and deadlines.
Vision & Values – Understand the organization’s vision and uphold the values in everyday work and actions. At higher levels take a long‑term view and share the organization’s path ahead.
Collaboration & Teamwork – Provide direction and leadership to help teams achieve goals and operate cooperatively.
Development (Personal & Others) – Demonstrate curiosity for learning and perform activities to maximize skills and potential in self and others.
Change & Innovation – Create a view of change as an opportunity and inspire others; look for new ways to experiment with ideas and approaches.
Empowering & Motivating Others – Create a positive environment and enable others to have ownership of their jobs and responsibilities.
Managing Performance – At leadership levels set clear goals and expectations for excellence performance.
Supervision
No Supervision.
INDEPENDENT JUDGEMENT
The impact of errors in this position could affect the credibility and confidence of employees and could have a considerable moral and legal impact on the bank.
EQUALEMPLOYMENT OPPORTUNITY EMPLOYER
#J-18808-Ljbffr