Douglas County, CO
Lead Elections Specialist - Ballot Processing
Douglas County, CO, Castle Rock, Colorado, United States, 80104
Lead Elections Specialist - Ballot Processing
Employment Type:
Full-time Regular Pay Range:
$49,916.00 - $74,874.00 Location:
Castle Rock, CO Overtime Exempt:
N Elected Office / Department:
CLERK & RECORDER This position ensures accuracy, integrity, and efficiency in the handling, verification, and tracking of voted ballots in compliance with state and federal election laws. The Lead Elections Specialist (Ballot Processing) manages ballot processing systems such as the Agilis mail ballot sorter, eCure/eSign ballot cure systems, and the Ballot Information Tracking System (BITS). They also oversee ballot removal processes, coordinate with election vendors and maintenance providers, and contribute to continuous improvement initiatives across the Elections Division. This position requires technical expertise, leadership, and strong organizational and communication skills to maintain smooth, transparent, and compliant ballot processing operations. Generally, the hiring range is $49,916-$62,395 annually. Qualifications, education and experience as it relates to the position will be taken into consideration when determining hiring salary. Yourfuture is important to us. Douglas County offers a comprehensive benefits package—including medical, dental, vision, and retirement plans—as well as a wide range of additional resources to support your health, growth, and overall well-being. View the full Employee Benefits Guide. ESSENTIAL DUTIES AND RESPONSIBILITIES
Manage the operation of the Agilis ballot sorting equipment, including system setup, calibration, troubleshooting, and coordination of maintenance or service needs. Oversee the secure and accurate removal of ballots from envelopes, ensuring chain‑of‑custody protocols and process documentation are strictly followed. Responsible for ballot batch management including receipt, challenge status, approval, and rejections in the Colorado statewide voter registration system. Coordinate and collaborate the ballot workflow process from moment of receipt through signature verification, audit results, ballot removal, and tabulation. Manage the ballot cure process, including use of eCure and eSign systems, ensuring compliance with state requirements for voter notification and ballot resolution. Serve as the primary point of contact for vendor coordination and equipment maintenance related to ballot printing and processing, ensuring timely and effective servicing, updates, and communication regarding operational issues. Supervise, assign, and evaluate the work of election judges and temporary employees. Provide training, coaching, guidance, and feedback to ensure quality, consistency, and compliance with standard operating procedures. Participate in oversight and data validation related to ballot tracking and reporting. Performs and monitors statutory and non‑statutory responsibilities to ensure compliance with office policies and procedures, County policy, state statute, and federal regulation. Foster effective communication across teams and with the public when required, demonstrating professionalism and integrity in all interactions. Creates, revises, and maintains standard operating procedures to perform role specific functions and to support the team. Reviews and revises communications, standard operating procedures, training materials, and other documentation as needed. Administers state election laws and rules, and federal election laws to provide successful voting experience to staff and public. Implements quality assurance measures to ensure processes and procedures are tested to evaluate for potential improvement and accuracy. Participates in continuous improvement initiatives and projects as assigned. Lives out the Vision, Mission, and Core Values of the Clerk and Recorder’s Office, maintaining a supportive environment conducive to teamwork. Establishes and maintains effective working relationships with employees, departments, agencies, vendors, and the public. Performs other duties as assigned; works in any Clerk and Recorder division when necessary. MINIMUM QUALIFICATIONS
EDUCATION and/or EXPERIENCE
HS Diploma or GED and two years of Elections‑related experience is required. Minimum of 3 years customer service experience required. Lead/supervisory experience preferred. Ability to meet continuing education requirements set by the State, County, and the Clerk & Recorder’s Office. Ability to meet technical training requirements due to legislation and business need. A combination of education and experience may be considered. CERTIFICATIONS, LICENSES, & REGISTRATIONS
Must have and maintain a valid Colorado Driver’s License and complying Colorado Insurance. US citizenship required. Must pass state and/or national criminal background check annually. Sworn as an agent of the Douglas County Clerk and Recorder’s Office to discharge duties conveyed by CRS 1-1-110; registered to vote in Colorado. Must obtain Secretary of State Election Certification within 1 year from date of hire and maintain certification. ADDITIONAL INFORMATION
Closing Date: 2/1/2026 5:59PM MST. Review of applications will begin immediately and continue until a suitable candidate is selected. The job details outlined in this posting may represent a modified summary of the full job description. For a full copy of the job description click here to view our job classifications. In the event of an emergency/disaster in or near the County, all County employees are expected to make every effort to be available to assist the County Manager, Elected/Appointed Officials and Department Directors to ensure the continued operation of any and all necessary County functions. This may mean being available to perform additional duties and hours beyond what is normally required. In the event that an exempt employee does work more than 40 hours a week in support of County operations during an emergency, such employee may receive overtime or other appropriate wage compensation in accordance with existing County policies or at the discretion of the County.
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Employment Type:
Full-time Regular Pay Range:
$49,916.00 - $74,874.00 Location:
Castle Rock, CO Overtime Exempt:
N Elected Office / Department:
CLERK & RECORDER This position ensures accuracy, integrity, and efficiency in the handling, verification, and tracking of voted ballots in compliance with state and federal election laws. The Lead Elections Specialist (Ballot Processing) manages ballot processing systems such as the Agilis mail ballot sorter, eCure/eSign ballot cure systems, and the Ballot Information Tracking System (BITS). They also oversee ballot removal processes, coordinate with election vendors and maintenance providers, and contribute to continuous improvement initiatives across the Elections Division. This position requires technical expertise, leadership, and strong organizational and communication skills to maintain smooth, transparent, and compliant ballot processing operations. Generally, the hiring range is $49,916-$62,395 annually. Qualifications, education and experience as it relates to the position will be taken into consideration when determining hiring salary. Yourfuture is important to us. Douglas County offers a comprehensive benefits package—including medical, dental, vision, and retirement plans—as well as a wide range of additional resources to support your health, growth, and overall well-being. View the full Employee Benefits Guide. ESSENTIAL DUTIES AND RESPONSIBILITIES
Manage the operation of the Agilis ballot sorting equipment, including system setup, calibration, troubleshooting, and coordination of maintenance or service needs. Oversee the secure and accurate removal of ballots from envelopes, ensuring chain‑of‑custody protocols and process documentation are strictly followed. Responsible for ballot batch management including receipt, challenge status, approval, and rejections in the Colorado statewide voter registration system. Coordinate and collaborate the ballot workflow process from moment of receipt through signature verification, audit results, ballot removal, and tabulation. Manage the ballot cure process, including use of eCure and eSign systems, ensuring compliance with state requirements for voter notification and ballot resolution. Serve as the primary point of contact for vendor coordination and equipment maintenance related to ballot printing and processing, ensuring timely and effective servicing, updates, and communication regarding operational issues. Supervise, assign, and evaluate the work of election judges and temporary employees. Provide training, coaching, guidance, and feedback to ensure quality, consistency, and compliance with standard operating procedures. Participate in oversight and data validation related to ballot tracking and reporting. Performs and monitors statutory and non‑statutory responsibilities to ensure compliance with office policies and procedures, County policy, state statute, and federal regulation. Foster effective communication across teams and with the public when required, demonstrating professionalism and integrity in all interactions. Creates, revises, and maintains standard operating procedures to perform role specific functions and to support the team. Reviews and revises communications, standard operating procedures, training materials, and other documentation as needed. Administers state election laws and rules, and federal election laws to provide successful voting experience to staff and public. Implements quality assurance measures to ensure processes and procedures are tested to evaluate for potential improvement and accuracy. Participates in continuous improvement initiatives and projects as assigned. Lives out the Vision, Mission, and Core Values of the Clerk and Recorder’s Office, maintaining a supportive environment conducive to teamwork. Establishes and maintains effective working relationships with employees, departments, agencies, vendors, and the public. Performs other duties as assigned; works in any Clerk and Recorder division when necessary. MINIMUM QUALIFICATIONS
EDUCATION and/or EXPERIENCE
HS Diploma or GED and two years of Elections‑related experience is required. Minimum of 3 years customer service experience required. Lead/supervisory experience preferred. Ability to meet continuing education requirements set by the State, County, and the Clerk & Recorder’s Office. Ability to meet technical training requirements due to legislation and business need. A combination of education and experience may be considered. CERTIFICATIONS, LICENSES, & REGISTRATIONS
Must have and maintain a valid Colorado Driver’s License and complying Colorado Insurance. US citizenship required. Must pass state and/or national criminal background check annually. Sworn as an agent of the Douglas County Clerk and Recorder’s Office to discharge duties conveyed by CRS 1-1-110; registered to vote in Colorado. Must obtain Secretary of State Election Certification within 1 year from date of hire and maintain certification. ADDITIONAL INFORMATION
Closing Date: 2/1/2026 5:59PM MST. Review of applications will begin immediately and continue until a suitable candidate is selected. The job details outlined in this posting may represent a modified summary of the full job description. For a full copy of the job description click here to view our job classifications. In the event of an emergency/disaster in or near the County, all County employees are expected to make every effort to be available to assist the County Manager, Elected/Appointed Officials and Department Directors to ensure the continued operation of any and all necessary County functions. This may mean being available to perform additional duties and hours beyond what is normally required. In the event that an exempt employee does work more than 40 hours a week in support of County operations during an emergency, such employee may receive overtime or other appropriate wage compensation in accordance with existing County policies or at the discretion of the County.
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