Sales Operations Specialist | Tribeca
Frank Darling - We're Hiring!, New York, New York, us, 10261
About The Job
Frank Darling is an online, female-founded fine jewelry brand making custom engagement rings, wedding bands, and fine jewelry more accessible than ever before. We’ve been featured in Vogue, InStyle, WSJ, Bloomberg, Forbes, Brides, Glossy, and more for our design, sustainability, and modern take on bridal. We’re looking for a Sales Operations Specialist: an on-site role that keeps the entire studio humming. Think of this position as the engine behind the magic: supporting a seamless client experience, coordinating diamonds and inventory, and making sure every appointment, handoff, and follow-up happens flawlessly. This role is perfect for someone who loves details, thrives in organized chaos, and takes pride in being the calm, capable force behind the scenes. If you’re energized by fast-paced environments, high-touch client experiences, and knowing that your work directly helps people say yes—you’ll fit right in. Responsibilities
Customer Experience Support: Greet clients and manage front-of-house flow, including opening the door, offering seating and beverages, and supporting a warm, polished showroom experience Facilitate appointments for client ring/jewelry pick-ups Assist clients with ring/jewelry repair and resize drop-offs Lightly assist walk-in clients when sales designers are unavailable by explaining the process, answering basic questions, and showing sample rings as needed Contact late appointments and assist with rescheduling as needed Field inbound phone calls and support the local studio inbox on chat platforms Showroom Organization: Maintain a clean, organized, and client-ready showroom environment Manage packaging supplies, office supplies, and snacks Oversee showroom music and general studio ambiance Create job envelopes for repairs, resizes, and remakes Operations & Inventory: Open and set up the studio each morning Handle all inbound and outbound diamond shipments, ensuring accuracy and adherence to stone handling and security protocols Manage long-term memo inventory and sample jewelry inventory Prep stones and paperwork for upcoming appointments Serve as the primary liaison with the Gemology Team for shipments and inventory coordination Pick up and drop off packages from FedEx as needed Liaise with the Client Care Team regarding pickups, drop-offs and ring shipments Ensure accurate, timely updates across internal systems related to inventory, appointments, and shipments Proactively flag discrepancies, issues, or delays and escalate as needed to the Studio Manager or HQ teams Assist with end-of-day studio reset and readiness for the following day Partner with the Studio Manager on ad hoc tasks to support overall studio operations Communicate with the building manager to resolve facility-related issues Requirements & Experience
Strong knowledge of fine jewelry styles and trends Comfort working with high-value inventory in a detail-driven environment Technologically adept with the ability to learn and manage multiple internal systems Keen eye for detail paired with empathy, professionalism, and good judgment Strong organizational skills and the ability to manage multiple priorities at once Proactive, creative problem-solver who thrives in a fast-paced environment Excellent communication skills, both written and verbal Ability to read diamond laser inscriptions using a jeweler’s loupe 1+ years of jewelry experience preferred Able to lift up to 15 pounds when required Job Details
Full-time, on-site role located in {Studio Location} Studio hours are 10AM–6PM Available schedule: Thursday–Monday Salary: 50K - 60K Benefits
Equity Compensation – every Frank Darling team member receives stock options Insurance – medical, dental, and vision insurance starting the first day of your second month 401(k) – optional program Paid Time Off – flexible, unlimited PTO policy Pre-Tax Commuter Benefits Employee Discounts – generous discounts for you, your friends, and your family
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Frank Darling is an online, female-founded fine jewelry brand making custom engagement rings, wedding bands, and fine jewelry more accessible than ever before. We’ve been featured in Vogue, InStyle, WSJ, Bloomberg, Forbes, Brides, Glossy, and more for our design, sustainability, and modern take on bridal. We’re looking for a Sales Operations Specialist: an on-site role that keeps the entire studio humming. Think of this position as the engine behind the magic: supporting a seamless client experience, coordinating diamonds and inventory, and making sure every appointment, handoff, and follow-up happens flawlessly. This role is perfect for someone who loves details, thrives in organized chaos, and takes pride in being the calm, capable force behind the scenes. If you’re energized by fast-paced environments, high-touch client experiences, and knowing that your work directly helps people say yes—you’ll fit right in. Responsibilities
Customer Experience Support: Greet clients and manage front-of-house flow, including opening the door, offering seating and beverages, and supporting a warm, polished showroom experience Facilitate appointments for client ring/jewelry pick-ups Assist clients with ring/jewelry repair and resize drop-offs Lightly assist walk-in clients when sales designers are unavailable by explaining the process, answering basic questions, and showing sample rings as needed Contact late appointments and assist with rescheduling as needed Field inbound phone calls and support the local studio inbox on chat platforms Showroom Organization: Maintain a clean, organized, and client-ready showroom environment Manage packaging supplies, office supplies, and snacks Oversee showroom music and general studio ambiance Create job envelopes for repairs, resizes, and remakes Operations & Inventory: Open and set up the studio each morning Handle all inbound and outbound diamond shipments, ensuring accuracy and adherence to stone handling and security protocols Manage long-term memo inventory and sample jewelry inventory Prep stones and paperwork for upcoming appointments Serve as the primary liaison with the Gemology Team for shipments and inventory coordination Pick up and drop off packages from FedEx as needed Liaise with the Client Care Team regarding pickups, drop-offs and ring shipments Ensure accurate, timely updates across internal systems related to inventory, appointments, and shipments Proactively flag discrepancies, issues, or delays and escalate as needed to the Studio Manager or HQ teams Assist with end-of-day studio reset and readiness for the following day Partner with the Studio Manager on ad hoc tasks to support overall studio operations Communicate with the building manager to resolve facility-related issues Requirements & Experience
Strong knowledge of fine jewelry styles and trends Comfort working with high-value inventory in a detail-driven environment Technologically adept with the ability to learn and manage multiple internal systems Keen eye for detail paired with empathy, professionalism, and good judgment Strong organizational skills and the ability to manage multiple priorities at once Proactive, creative problem-solver who thrives in a fast-paced environment Excellent communication skills, both written and verbal Ability to read diamond laser inscriptions using a jeweler’s loupe 1+ years of jewelry experience preferred Able to lift up to 15 pounds when required Job Details
Full-time, on-site role located in {Studio Location} Studio hours are 10AM–6PM Available schedule: Thursday–Monday Salary: 50K - 60K Benefits
Equity Compensation – every Frank Darling team member receives stock options Insurance – medical, dental, and vision insurance starting the first day of your second month 401(k) – optional program Paid Time Off – flexible, unlimited PTO policy Pre-Tax Commuter Benefits Employee Discounts – generous discounts for you, your friends, and your family
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