Genesis Properties, Inc.
Accounting Specialist – Property Management
Genesis Properties, Inc., Richmond, Virginia, United States, 23214
Job Summary
The Accounting Specialist – Property Management supports the accounting operations for a portfolio of managed properties. This role is responsible for accurately processing accounts payable, organizing and tracking vendor documentation, posting deposits, and completing bank reconciliations. The position plays a key role in maintaining accurate financial records, supporting property managers, and ensuring compliance with company policies and property management best practices. Key Responsibilities
Accounts Payable Enter and process vendor invoices related to property operations, maintenance, and repairs Review invoices for proper approval, coding, and supporting documentation Match invoices to payables, work orders, or service agreements when applicable Resolve invoice discrepancies by working with vendors, property managers, and internal teams Invoice & Vendor Documentation Management Organize and maintain vendor invoices and property accounting records in an orderly and audit-ready manner Track and reconcile vendor statements, ensuring balances are accurate and up to date Maintain vendor Certificates of Insurance (COIs), monitoring expiration dates and following up on renewals to ensure compliance with property and management requirements Deposits & Cash Posting Post tenant rent payments, security deposits, application fees, and other receipts to the appropriate property and general ledger accounts Ensure deposits are properly recorded and supported by documentation Assist with tracking security deposits in accordance with company policy and local regulations Bank Reconciliations Complete monthly bank reconciliations for operating, trust, and reserve accounts Investigate and resolve discrepancies between bank statements and accounting records Ensure timely completion of reconciliations to support accurate financial reporting Property Accounting Support Monitor vendor and property accounts for missing invoices or posting errors Assist with month-end close processes, including accruals and reconciliations as assigned Support property managers with accounting questions related to invoices, deposits, and vendor payments Compliance & Recordkeeping Maintain accurate and well-organized financial records for multiple properties Follow internal controls, property management accounting standards, and regulatory requirements Assist with audits and reporting requests as needed Qualifications
1–3 years of accounting experience; property management accounting experience preferred Familiarity with multi-property accounting and vendor management Strong attention to detail and organizational skills Ability to manage multiple properties and deadlines simultaneously Skills & Competencies
Accounts payable and bank reconciliation experience Knowledge of basic accounting principles Strong data entry accuracy and follow-up skills Proficiency with Microsoft Excel Effective communication with property managers and vendors Work Environment
This position allows for a flexible work environment. After a 2 to 3-month training period to learn about our company procedures, software, and expectations, there will be an option for a hybrid work schedule between home/office and flexible daily and weekly hours. Flexible hours between 24-30 per week. Collaborative team setting supporting multiple properties.
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The Accounting Specialist – Property Management supports the accounting operations for a portfolio of managed properties. This role is responsible for accurately processing accounts payable, organizing and tracking vendor documentation, posting deposits, and completing bank reconciliations. The position plays a key role in maintaining accurate financial records, supporting property managers, and ensuring compliance with company policies and property management best practices. Key Responsibilities
Accounts Payable Enter and process vendor invoices related to property operations, maintenance, and repairs Review invoices for proper approval, coding, and supporting documentation Match invoices to payables, work orders, or service agreements when applicable Resolve invoice discrepancies by working with vendors, property managers, and internal teams Invoice & Vendor Documentation Management Organize and maintain vendor invoices and property accounting records in an orderly and audit-ready manner Track and reconcile vendor statements, ensuring balances are accurate and up to date Maintain vendor Certificates of Insurance (COIs), monitoring expiration dates and following up on renewals to ensure compliance with property and management requirements Deposits & Cash Posting Post tenant rent payments, security deposits, application fees, and other receipts to the appropriate property and general ledger accounts Ensure deposits are properly recorded and supported by documentation Assist with tracking security deposits in accordance with company policy and local regulations Bank Reconciliations Complete monthly bank reconciliations for operating, trust, and reserve accounts Investigate and resolve discrepancies between bank statements and accounting records Ensure timely completion of reconciliations to support accurate financial reporting Property Accounting Support Monitor vendor and property accounts for missing invoices or posting errors Assist with month-end close processes, including accruals and reconciliations as assigned Support property managers with accounting questions related to invoices, deposits, and vendor payments Compliance & Recordkeeping Maintain accurate and well-organized financial records for multiple properties Follow internal controls, property management accounting standards, and regulatory requirements Assist with audits and reporting requests as needed Qualifications
1–3 years of accounting experience; property management accounting experience preferred Familiarity with multi-property accounting and vendor management Strong attention to detail and organizational skills Ability to manage multiple properties and deadlines simultaneously Skills & Competencies
Accounts payable and bank reconciliation experience Knowledge of basic accounting principles Strong data entry accuracy and follow-up skills Proficiency with Microsoft Excel Effective communication with property managers and vendors Work Environment
This position allows for a flexible work environment. After a 2 to 3-month training period to learn about our company procedures, software, and expectations, there will be an option for a hybrid work schedule between home/office and flexible daily and weekly hours. Flexible hours between 24-30 per week. Collaborative team setting supporting multiple properties.
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