Genesis Properties
Accounting Specialist – Property Management
Genesis Properties, Richmond, Virginia, United States, 23214
Overview
Job Summary
The Accounting Specialist – Property Management supports the accounting operations for a portfolio of managed properties. This role is responsible for accurately processing accounts payable, organizing and tracking vendor documentation, posting deposits, and completing bank reconciliations. The position plays a key role in maintaining accurate financial records, supporting property managers, and ensuring compliance with company policies and property management best practices.
Key Responsibilities Accounts Payable
Enter and process vendor invoices related to property operations, maintenance, and repairs
Review invoices for proper approval, coding, and supporting documentation
Match invoices to payables, work orders, or service agreements when applicable
Resolve invoice discrepancies by working with vendors, property managers, and internal teams
Invoice & Vendor Documentation Management
Organize and maintain vendor invoices and property accounting records in an orderly and audit-ready manner
Track and reconcile vendor statements, ensuring balances are accurate and up to date
Maintain vendor Certificates of Insurance (COIs), monitoring expiration dates and following up on renewals to ensure compliance with property and management requirements
Deposits & Cash Posting
Post tenant rent payments, security deposits, application fees, and other receipts to the appropriate property and general ledger accounts
Ensure deposits are properly recorded and supported by documentation
Assist with tracking security deposits in accordance with company policy and local regulations
Bank Reconciliations
Complete monthly bank reconciliations for operating, trust, and reserve accounts
Investigate and resolve discrepancies between bank statements and accounting records
Ensure timely completion of reconciliations to support accurate financial reporting
Property Accounting Support
Monitor vendor and property accounts for missing invoices or posting errors
Assist with month-end close processes, including accruals and reconciliations as assigned
Support property managers with accounting questions related to invoices, deposits, and vendor payments
Compliance & Recordkeeping
Maintain accurate and well-organized financial records for multiple properties
Follow internal controls, property management accounting standards, and regulatory requirements
Assist with audits and reporting requests as needed
Qualifications
1–3 years of accounting experience; property management accounting experience preferred
Familiarity with multi-property accounting and vendor management
Strong attention to detail and organizational skills
Ability to manage multiple properties and deadlines simultaneously
Skills & Competencies
Accounts payable and bank reconciliation experience
Knowledge of basic accounting principles
Strong data entry accuracy and follow-up skills
Proficiency with Microsoft Excel
Effective communication with property managers and vendors
Work Environment
This position allows for a flexible work environment. After a 2 to 3-month training period to learn about our company procedures, software, and expectations, there will be an option for a hybrid work schedule between home/office and flexible daily and weekly hours.
Flexible hours between 24-30 per week.
Collaborative team setting supporting multiple properties.
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The Accounting Specialist – Property Management supports the accounting operations for a portfolio of managed properties. This role is responsible for accurately processing accounts payable, organizing and tracking vendor documentation, posting deposits, and completing bank reconciliations. The position plays a key role in maintaining accurate financial records, supporting property managers, and ensuring compliance with company policies and property management best practices.
Key Responsibilities Accounts Payable
Enter and process vendor invoices related to property operations, maintenance, and repairs
Review invoices for proper approval, coding, and supporting documentation
Match invoices to payables, work orders, or service agreements when applicable
Resolve invoice discrepancies by working with vendors, property managers, and internal teams
Invoice & Vendor Documentation Management
Organize and maintain vendor invoices and property accounting records in an orderly and audit-ready manner
Track and reconcile vendor statements, ensuring balances are accurate and up to date
Maintain vendor Certificates of Insurance (COIs), monitoring expiration dates and following up on renewals to ensure compliance with property and management requirements
Deposits & Cash Posting
Post tenant rent payments, security deposits, application fees, and other receipts to the appropriate property and general ledger accounts
Ensure deposits are properly recorded and supported by documentation
Assist with tracking security deposits in accordance with company policy and local regulations
Bank Reconciliations
Complete monthly bank reconciliations for operating, trust, and reserve accounts
Investigate and resolve discrepancies between bank statements and accounting records
Ensure timely completion of reconciliations to support accurate financial reporting
Property Accounting Support
Monitor vendor and property accounts for missing invoices or posting errors
Assist with month-end close processes, including accruals and reconciliations as assigned
Support property managers with accounting questions related to invoices, deposits, and vendor payments
Compliance & Recordkeeping
Maintain accurate and well-organized financial records for multiple properties
Follow internal controls, property management accounting standards, and regulatory requirements
Assist with audits and reporting requests as needed
Qualifications
1–3 years of accounting experience; property management accounting experience preferred
Familiarity with multi-property accounting and vendor management
Strong attention to detail and organizational skills
Ability to manage multiple properties and deadlines simultaneously
Skills & Competencies
Accounts payable and bank reconciliation experience
Knowledge of basic accounting principles
Strong data entry accuracy and follow-up skills
Proficiency with Microsoft Excel
Effective communication with property managers and vendors
Work Environment
This position allows for a flexible work environment. After a 2 to 3-month training period to learn about our company procedures, software, and expectations, there will be an option for a hybrid work schedule between home/office and flexible daily and weekly hours.
Flexible hours between 24-30 per week.
Collaborative team setting supporting multiple properties.
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