Administrative Coordinator, Corporate and Foundation Relations (CFR)

divh2Administrative Coordinator, Corporate and Foundation Relations (CFR)/h2pThe Administrative Coordinator, Corporate and Foundation Relations (CFR), provides exceptional administrative support to ensure that all CFR functions are executed efficiently and effectively. Organized and attentive to detail, the Administrative Coordinator will play an integral role in supporting all CFR team projects, with a special emphasis on administrative support to the Associate Vice President (AVP). This position requires a high degree of independent judgment, allowing the individual to evaluate situations, respond to emails, calls, and requests, weigh different options, and make administrative decisions with discernment. This position is not eligible for sponsorship of non-immigrant or immigrant visa status through Wake Forest University. All eligible applicants are encouraged to apply. Applications for this position will be accepted through February 9, 2026, 11:59 pm, EST./ppEssential Functions:/pulliProvides primary administrative support for the Associate Vice President, CFR, and the office functions at large./liliManages the calendar and meeting support for the AVP, Executive Director, and Director, and prepares or updates documents required for upcoming meetings, events, or tasks./liliOversees the logistical implementation requirements for upcoming visits, particularly small-group campus visits, and travel conducted by the AVP, Executive Director, or Director. This includes managing calendars, food, nametags, parking, etc./liliServes as the primary point of entry for all CFR tasks that need to be recorded in the Deacon Advancement Database (DAD, a Blackbaud product) or ClickUp, related to prospecting, cultivating, proposing, and stewarding CFR gifts and grants./liliUtilizing DAD, Power BI, and customized reports, prepares the monthly CFR Dashboard, and develops other activity reports as requested. Uses comparable methods and liaises as needed with University Advancement colleagues to support the creation of CFRs Annual Plan and other documentation./liliServes as CFR liaison to administrative points of contact across campus, including in the Offices of the President, Provost, and Deans, to arrange upcoming meetings and events./liliAttends campus meetings in order to stay up to date on policies and procedures, and shares information as relevant with the CFR team. Takes notes at relevant CFR team meetings./liliManages the day-to-day operations of CFR, such as mail and email inboxes, as well as tracking the departments annual budget and expense reports./liliProvides organizational support, insight, and suggestions to CFR in regard to file storage, archives, and collateral./liliProvides assistance with CFR project management, lending support as needed, with particular emphasis on deadline reminders./liliDevelops processes and standardized procedures to help improve CFR operations./liliAssists the AVP and CFR team in onboarding new staff as appropriate, and other duties as assigned./li/ulpRequired Education, Knowledge, Skills, Abilities:/pulliAssociates degree plus a minimum of five years of experience in a non-profit or academic environment with evidence of specific skills, especially managing timelines, assessing administrative needs, and embracing a customer service orientation relevant to the position./liliAbility to establish priorities, balance multiple assignments, work under time constraints, meet deadlines and demonstrate flexibility in instances of shifting priorities. A strong sense of accountability./liliAbility to successfully manage multiple ongoing projects simultaneously, and properly prioritize them by urgency, timelines, etc./liliAbility to work independently and as part of teams, including diverse professionals in University Advancement and across the university./liliPossesses an aptitude for critical thinking and problem solving, ability to think strategically about the potential implications of information found and able to make judgment calls as appropriate./liliMature judgment in handling sensitive and confidential information./liliDemonstrated commitment to embracing diversity of all kinds and contributing to an inclusive working and learning environment. Willingness to gain additional insights about oneself and others./liliEffective communicator; able to work well with all levels of colleagues and to employ verbal, written and visual communication strategies that best serve the purpose at hand./liliAbility to conduct internet research, compile relevant information, and prepare reports./liliStrong proficiency in Google Workspace, and a willingness to learn all other relevant software, such as Blackbaud and Power BI, quickly./liliKnowledge of basic budget management principles./liliGeneral knowledge of office management techniques and responsibilities./liliDemonstrated willingness to update skills on a continual basis./liliAbility to work occasional evening and weekend hours as needed./li/ulpPreferred Education, Knowledge, Skills, Abilities:/pulliBachelors degree preferred, with a minimum of one to three years of related experience./liliExperience with Workday, Blackbaud, Adobe Suite, ClickUp, and AI programs./liliExperience in educational fundraising./li/ulpAccountabilities:/pulliResponsible for own work./li/ulpPhysical Requirements and Environmental Conditions:/ppSedentary work primarily involves sitting/standing; communicating with others to exchange information; repeating motions that may include the wrists, hands, and/or fingers; and assessing the accuracy, neatness, and thoroughness of the work assigned. No adverse environmental conditions expected./ppNote: This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by the employees supervisor./ppAdditional Job Description:/ppFull time/ppNote to Applicant:/ppThis position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor./ppIn order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment./ppEqual Opportunity Statement:/ppThe University is an equal opportunity employer and welcomes all qualified candidates to apply without regard to race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and military or veteran status./ppAccommodations for Applicants:/ppIf you are an individual with a disability and need an accommodation to participate in the application or interview process, please contact AskHR@wfu.edu or (336) 758-4700./p/div