Overview
Ameris Bank
is a purpose-driven company, dedicated to bringing financial peace of mind to communities. We serve customers in our locations across the Southeast, Mid-Atlantic and nationwide through our extensive digital offerings and mobile app. Delivering financial peace of mind starts with a team that values integrity and rewards ingenuity. At Ameris Bank, teammates are inclusive, collaborative problem-solvers who support one another and meet customer needs. A growth mindset and continuous improvement are emphasized, with access to Employee Resource Groups that serve as advocates for how you can contribute as an Ameris Bank teammate. Position
The Loan Documents Vault Coordinator is responsible for all functions related to vault tracking and maintenance of Retail, Commercial, and Construction loan files, imaging, recording, quality control, and filing. Performs other projects and duties as assigned. Responsibilities
Serve as the primary point of contact for maintaining and accounting for all files and documents requested by any Line of Business (LOB), internal bank employees, auditors, or investors. Original files/documents should not leave the vault without a proper request and valid reason for needing originals since documents are imaged. Ensure original files leaving the vault are properly tracked and followed up on return as per procedures. Encompasses all vault files/documents, including paid/closed loans. Maintain paid/closed loan file requests and ensure aged files are sent to off-site storage for retention and are imaged prior to shipment and logged. Maintain a continuous flow in the vault when reorganizing files/movement is needed to utilize space effectively for future growth. Ensure documents that must remain on-site are properly filed and maintained. Research missing files/documents and ensure originals are returned to the vault in a timely manner per procedures. Prepare, image, and complete quality control for all files and trailing/miscellaneous documents in a timely manner as dictated by bank procedures or management. Maintain a proper filing system and ensure files/documents are filed in an orderly manner. Deliver timely recordable documents to the required municipality for lien perfection of consumer and commercial loans. Proactively communicate information to management when issues arise that may hinder workflow and collaborate with the team to find resolutions. Perform quality assurance audits. Requirements
Basic computer and Microsoft Office proficiency. Intermediate verbal and written communication skills. Able to plan, organize, and prioritize tasks. Highly motivated team player with ability to provide interactive service, build relationships, and address needs. Able to manage and organize a high volume of documents. Able to read, analyze, and interpret documents. Able to work in-office five days per week. Experience and Education
Minimum of 1 year experience in a related role working with bank vault documentation storage or imaging systems. Direct bank loan vault experience preferred. High school diploma or GED required. Bachelor's degree in Business or related field preferred. Benefits
Benefits Available to Employees:
Ameris Bank provides a comprehensive employee benefit package to all eligible employees. Medical, Dental and Vision Insurance Ameris Bank absorbs a major portion of the cost of healthcare. You become eligible for coverage on the first of the month following 30 days of employment Life Insurance provided at no additional cost to employees Accidental Death & Dismemberment Coverage Long-Term Disability Coverage Paid Sick and Vacation Leave 11 Holidays Volunteer/Service Day Employee Stock Purchase Plan 401(k) Retirement Plan Ameris Bank matches 50% of your first 8% of contributions to the plan Flexible Spending Accounts Health Savings Account Health Reimbursement Arrangement Supplemental Life & Other Insurance Plans Identity Theft Protection Pet Insurance Legal Insurance Employee Assistance Program Employee Advocacy Program Tickets at Work (Entertainment discounts for Ameris Bank Employees) AT&T Employee Discount Wellness Discounts for Medical Premiums and Other Rewards Employee Referral Incentive Education Assistance Employee Resource Groups Banking Advantages for Employees: Free Interest Checking Free Safe Deposit Box Free Money Orders, Travelers\' Checks and Cashier Checks Discount on Mortgage Origination Fee Free Online Banking and Free Unlimited Online Bill Payment Employee Banking Perks Disclaimer
The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for the position. All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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Ameris Bank
is a purpose-driven company, dedicated to bringing financial peace of mind to communities. We serve customers in our locations across the Southeast, Mid-Atlantic and nationwide through our extensive digital offerings and mobile app. Delivering financial peace of mind starts with a team that values integrity and rewards ingenuity. At Ameris Bank, teammates are inclusive, collaborative problem-solvers who support one another and meet customer needs. A growth mindset and continuous improvement are emphasized, with access to Employee Resource Groups that serve as advocates for how you can contribute as an Ameris Bank teammate. Position
The Loan Documents Vault Coordinator is responsible for all functions related to vault tracking and maintenance of Retail, Commercial, and Construction loan files, imaging, recording, quality control, and filing. Performs other projects and duties as assigned. Responsibilities
Serve as the primary point of contact for maintaining and accounting for all files and documents requested by any Line of Business (LOB), internal bank employees, auditors, or investors. Original files/documents should not leave the vault without a proper request and valid reason for needing originals since documents are imaged. Ensure original files leaving the vault are properly tracked and followed up on return as per procedures. Encompasses all vault files/documents, including paid/closed loans. Maintain paid/closed loan file requests and ensure aged files are sent to off-site storage for retention and are imaged prior to shipment and logged. Maintain a continuous flow in the vault when reorganizing files/movement is needed to utilize space effectively for future growth. Ensure documents that must remain on-site are properly filed and maintained. Research missing files/documents and ensure originals are returned to the vault in a timely manner per procedures. Prepare, image, and complete quality control for all files and trailing/miscellaneous documents in a timely manner as dictated by bank procedures or management. Maintain a proper filing system and ensure files/documents are filed in an orderly manner. Deliver timely recordable documents to the required municipality for lien perfection of consumer and commercial loans. Proactively communicate information to management when issues arise that may hinder workflow and collaborate with the team to find resolutions. Perform quality assurance audits. Requirements
Basic computer and Microsoft Office proficiency. Intermediate verbal and written communication skills. Able to plan, organize, and prioritize tasks. Highly motivated team player with ability to provide interactive service, build relationships, and address needs. Able to manage and organize a high volume of documents. Able to read, analyze, and interpret documents. Able to work in-office five days per week. Experience and Education
Minimum of 1 year experience in a related role working with bank vault documentation storage or imaging systems. Direct bank loan vault experience preferred. High school diploma or GED required. Bachelor's degree in Business or related field preferred. Benefits
Benefits Available to Employees:
Ameris Bank provides a comprehensive employee benefit package to all eligible employees. Medical, Dental and Vision Insurance Ameris Bank absorbs a major portion of the cost of healthcare. You become eligible for coverage on the first of the month following 30 days of employment Life Insurance provided at no additional cost to employees Accidental Death & Dismemberment Coverage Long-Term Disability Coverage Paid Sick and Vacation Leave 11 Holidays Volunteer/Service Day Employee Stock Purchase Plan 401(k) Retirement Plan Ameris Bank matches 50% of your first 8% of contributions to the plan Flexible Spending Accounts Health Savings Account Health Reimbursement Arrangement Supplemental Life & Other Insurance Plans Identity Theft Protection Pet Insurance Legal Insurance Employee Assistance Program Employee Advocacy Program Tickets at Work (Entertainment discounts for Ameris Bank Employees) AT&T Employee Discount Wellness Discounts for Medical Premiums and Other Rewards Employee Referral Incentive Education Assistance Employee Resource Groups Banking Advantages for Employees: Free Interest Checking Free Safe Deposit Box Free Money Orders, Travelers\' Checks and Cashier Checks Discount on Mortgage Origination Fee Free Online Banking and Free Unlimited Online Bill Payment Employee Banking Perks Disclaimer
The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for the position. All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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