Gilmour
Career Opportunities with Gilmour Academy
Careers At Gilmour Academy
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The Associate Athletic Director provides strategic leadership and operational management for Gilmour Academy's athletic programs. Reporting to the Athletic Director, this position oversees NIL compliance, program administration, student-athlete services, and departmental operations while ensuring alignment with OHSAA regulations and institutional values.
RESPONSIBILITIES (Including, but not limited to)
Work in conjunction with the Athletic Director to administer all NIL policies, procedures, and compliance activities in accordance with OHSAA bylaws and state legislation.
Monitor NIL activities, review disclosures and agreements, identify potential violations, and implement corrective actions.
Develop and deliver comprehensive NIL education programs for student-athletes, parents, coaches, and administrators.
Work with the Athletic Director to create educational materials and best practice guides related to NIL opportunities and risks.
Establish internal NIL protocols consistent with OHSAA policies.
Organize and oversee athletic programming to ensure a successful and enriching experience for all student-athletes.
Partner with the Upper School Athletic Director to maintain program continuity and facilitate home events.
Manage facility equipment maintenance, repairs, and work order submissions.
Support the admission department's athletic participation during Open House events.
Oversee department photography needs for social media, senior banners, and publications.
Manage all OHSAA playoff documentation and BSN player pack coordination.
Manage team rosters and dismissal portal entries for all athletic seasons.
Process coach dismissal requests (24-hour advance notice for day trips; 72-hour notice for overnight trips) and communicate special dismissals to faculty.
Review and approve travel itineraries for overnight trips.
Organize and distribute student-athlete awards, including certificates, pins, bars, letters, four-year blankets, and plaques.
Maintain comprehensive records of student-athlete awards and coach years of service.
Order and distribute coach years-of-service awards.
Procure and organize awards for major invitational tournaments (Lancer, Reece Alexander, Paul Primeau, and Miele Invitationals).
Maintain inventory of athletic awards and uniform/warmup equipment by number and size; inspect for condition and process charges for unreturned items.
Plan and execute special ceremonies, including NCAA signings, senior nights, clap-outs, Skate, and Swing for a Solution events.
Organize Preseason Player-Parent Meeting, including agenda development, facility coordination, and team meeting logistics.
Execute Coaches Kick-Off Meeting and End-of-Year Coaches Party, including agenda creation, catering arrangements, and invitation distribution.
Provide comprehensive administrative support, including word processing, data entry, desktop publishing, calendar management, and scheduling.
Maintain athlete and coach databases with current information.
Update Coaches Handbook annually and obtain required signatures.
Input officials into OHSAA system for coach ratings.
Manage phone inquiries and visitor services; provide specialized program information to the public, staff, and external agencies.
Design reports, spreadsheets, and databases; analyze data and develop project summaries.
Respond to urgent situations and notify Athletic Director of emergencies.
QUALIFICATIONS Required
Bachelor's degree in related field.
Minimum 5 years of experience in an athletic environment.
Moderate to advanced proficiency in Microsoft Office Suite (Word, Excel) and internet applications.
Strong written and verbal communication skills; ability to write professional correspondence and speak effectively with diverse stakeholders.
Ability to interpret safety rules, operating instructions, procedure manuals, and policy documents.
Mathematical proficiency.
Problem-solving skills and ability to manage multiple variables in situations with limited standardization.
Ability to interpret instructions in written, oral, diagram, and schedule formats.
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Careers At Gilmour Academy
Current job opportunities are posted here as they become available.
Subscribe to our RSS feeds to receive instant updates as new positions become available.
The Associate Athletic Director provides strategic leadership and operational management for Gilmour Academy's athletic programs. Reporting to the Athletic Director, this position oversees NIL compliance, program administration, student-athlete services, and departmental operations while ensuring alignment with OHSAA regulations and institutional values.
RESPONSIBILITIES (Including, but not limited to)
Work in conjunction with the Athletic Director to administer all NIL policies, procedures, and compliance activities in accordance with OHSAA bylaws and state legislation.
Monitor NIL activities, review disclosures and agreements, identify potential violations, and implement corrective actions.
Develop and deliver comprehensive NIL education programs for student-athletes, parents, coaches, and administrators.
Work with the Athletic Director to create educational materials and best practice guides related to NIL opportunities and risks.
Establish internal NIL protocols consistent with OHSAA policies.
Organize and oversee athletic programming to ensure a successful and enriching experience for all student-athletes.
Partner with the Upper School Athletic Director to maintain program continuity and facilitate home events.
Manage facility equipment maintenance, repairs, and work order submissions.
Support the admission department's athletic participation during Open House events.
Oversee department photography needs for social media, senior banners, and publications.
Manage all OHSAA playoff documentation and BSN player pack coordination.
Manage team rosters and dismissal portal entries for all athletic seasons.
Process coach dismissal requests (24-hour advance notice for day trips; 72-hour notice for overnight trips) and communicate special dismissals to faculty.
Review and approve travel itineraries for overnight trips.
Organize and distribute student-athlete awards, including certificates, pins, bars, letters, four-year blankets, and plaques.
Maintain comprehensive records of student-athlete awards and coach years of service.
Order and distribute coach years-of-service awards.
Procure and organize awards for major invitational tournaments (Lancer, Reece Alexander, Paul Primeau, and Miele Invitationals).
Maintain inventory of athletic awards and uniform/warmup equipment by number and size; inspect for condition and process charges for unreturned items.
Plan and execute special ceremonies, including NCAA signings, senior nights, clap-outs, Skate, and Swing for a Solution events.
Organize Preseason Player-Parent Meeting, including agenda development, facility coordination, and team meeting logistics.
Execute Coaches Kick-Off Meeting and End-of-Year Coaches Party, including agenda creation, catering arrangements, and invitation distribution.
Provide comprehensive administrative support, including word processing, data entry, desktop publishing, calendar management, and scheduling.
Maintain athlete and coach databases with current information.
Update Coaches Handbook annually and obtain required signatures.
Input officials into OHSAA system for coach ratings.
Manage phone inquiries and visitor services; provide specialized program information to the public, staff, and external agencies.
Design reports, spreadsheets, and databases; analyze data and develop project summaries.
Respond to urgent situations and notify Athletic Director of emergencies.
QUALIFICATIONS Required
Bachelor's degree in related field.
Minimum 5 years of experience in an athletic environment.
Moderate to advanced proficiency in Microsoft Office Suite (Word, Excel) and internet applications.
Strong written and verbal communication skills; ability to write professional correspondence and speak effectively with diverse stakeholders.
Ability to interpret safety rules, operating instructions, procedure manuals, and policy documents.
Mathematical proficiency.
Problem-solving skills and ability to manage multiple variables in situations with limited standardization.
Ability to interpret instructions in written, oral, diagram, and schedule formats.
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