Overview
This project manager role is a Proposal Lead for Sentara. This individual will lead end-to-end proposal development—planning, coordinating, and delivering compliant, compelling, and on-time responses to RFPs and related solicitations. They will foster collaboration across cross-functional teams in a fast-paced environment to shape win themes, coordinate content, manage risk and exceptions, and ensure every submission meets requirements and advances strategic objectives.
Location & Work City/State: Virginia Beach, VA
Work Shift: First (Days)
This position is fully remote!
Key Responsibilities
Proposal Strategy & Planning: Lead RFP preparation, intake, bid/no bid facilitation, and development of proposal strategies and win themes in partnership with Sales and leadership.
Translate RFP requirements into a structured plan (outline, compliance matrix, schedule, resource plan).
Drive the creation and iteration of custom materials (e.g., Executive Summary) aligned to client needs and differentiators.
Schedule, Tasks & Dependency Management: Build and manage detailed proposal workplans, timelines, milestones, and ownership across cross-functional contributors.
Identify and manage constraints and dependencies; maintain visible dashboards for stakeholders.
Coordinate parallel workstreams for complex submissions with overlapping deadlines.
RFP Requirements & Compliance: Own the compliance matrix; ensure all specifications, forms, certifications, and submission instructions are met.
Track Q&A, addenda, and clarifications; adjust plans and content as requirements evolve.
Run pre-submission quality and compliance checks; ensure packaging, formatting, and final assembly meet all criteria.
Cross Functional Leadership & Facilitation: Facilitate proposal/kickoff meetings, content development sessions, and review cycles.
Coordinate inputs from subject matter experts (SMEs) including Actuary/Finance, Operations, Clinical, and other divisions.
Serve as central point of contact with Sales for draft development and tracking.
Content Orchestration & Quality: Orchestrate content development, assign sections, set guidance, and manage version control.
Ensure clarity, consistency, brand/style adherence, and persuasive storytelling across proposal.
Project Closure: Conduct retrospectives/lessons learned; document improvements and update templates, playbooks, and libraries. Archive submissions and artifacts according to policy and records requirements.
Documentation & Reporting: Produce status reports and executive updates; maintain traceability from requirements to submitted content. Maintain templates, checklists, and process documentation to drive repeatability and scale.
Data, Insights & Continuous Improvement: Capture win/loss feedback; analyze trends to inform future strategies. Investigate, recommend, and lead implementation of improvements to proposal practices, policies, tooling, and templates.
Team Leadership & Development: Provide day-to-day leadership of proposals; forecast resource needs; coordinate surge support (writers, editors, designers). Coach writers, vendors, and SMEs on process and quality standards.
Qualifications Required
3–5+ years managing complex proposals and/or large cross-functional projects with overlapping deadlines.
Demonstrated expertise in project lifecycle management, including compliance, scheduling, cross-functional coordination, and stakeholder communications.
Strong writing and editing skills; ability to synthesize SME input into clear, persuasive content and executive summaries.
Proficiency with productivity and collaboration tools (e.g., Word, Excel, PowerPoint, SharePoint/Teams, Asana or similar project management tools).
Proven ability to lead without formal authority, influence stakeholders, and drive accountability to deadlines.
Excellent organizational skills, attention to detail, and risk/issue management discipline.
Preferred
Experience in healthcare/health plan or similarly regulated industries.
APMP Foundation/Practitioner and/or PMP/CAPM (or equivalent) credentials.
Familiarity with industry best practices.
Experience coordinating legal/privacy/security responses and exception processes.
In-depth experience in proposal platforms/content libraries.
Other details
Fast paced, deadline driven environment with multiple concurrent proposals.
Occasional evening/weekend work during peak cycles; limited travel to Virginia Beach office as needed for proposal production, team meetings.
Education
High School / GED (Required)
Bachelor’s Degree (Preferred)
Certification/Licensure
One of the following certifications or equivalent (Preferred):
Project Management Institute Certified Associate Project Manager (CAPM)
Project Management Institute Project Management Professional (PMP)
Project Management Institute Agile Certified Practitioner (ACP)
Scrum, SAFe or equivalent
Experience
2+ years of experience in project management/project coordination, or a similar role (Required)
Healthcare (Preferred)
Care delivery (ambulatory, hospital, post-acute), health plan, corporate/shared services (Preferred)
Technical project management (Preferred)
Benefits
Medical, Dental, Vision plans
Adoption, Fertility and Surrogacy Reimbursement up to $10,000
Paid Time Off and Sick Leave
Paid Parental & Family Caregiver Leave
Emergency Backup Care
Long-Term, Short-Term Disability, and Critical Illness plans
Life Insurance
401k/403B with Employer Match
Tuition Assistance – $5,250/year and discounted educational opportunities through Guild Education
Student Debt Pay Down – $10,000
Reimbursement for certifications and free access to complete CEUs and professional development
Pet Insurance
Legal Resources Plan
Annual discretionary bonus if eligible
Sentara Health is an equal opportunity employer
and prides itself on the diversity and inclusiveness of its workforce. Diversity, inclusion, and belonging are guiding principles of the organization. This is a tobacco-free environment.
Remote work
positions may be available in states listed by Sentara Health: Alabama, Delaware, Florida, Georgia, Idaho, Indiana, Kansas, Louisiana, Maine, Maryland, Minnesota, Nebraska, Nevada, New Hampshire, North Carolina, North Dakota, Ohio, Oklahoma, Pennsylvania, South Carolina, South Dakota, Tennessee, Texas, Utah, Virginia, Washington, West Virginia, Wisconsin, and Wyoming.
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Location & Work City/State: Virginia Beach, VA
Work Shift: First (Days)
This position is fully remote!
Key Responsibilities
Proposal Strategy & Planning: Lead RFP preparation, intake, bid/no bid facilitation, and development of proposal strategies and win themes in partnership with Sales and leadership.
Translate RFP requirements into a structured plan (outline, compliance matrix, schedule, resource plan).
Drive the creation and iteration of custom materials (e.g., Executive Summary) aligned to client needs and differentiators.
Schedule, Tasks & Dependency Management: Build and manage detailed proposal workplans, timelines, milestones, and ownership across cross-functional contributors.
Identify and manage constraints and dependencies; maintain visible dashboards for stakeholders.
Coordinate parallel workstreams for complex submissions with overlapping deadlines.
RFP Requirements & Compliance: Own the compliance matrix; ensure all specifications, forms, certifications, and submission instructions are met.
Track Q&A, addenda, and clarifications; adjust plans and content as requirements evolve.
Run pre-submission quality and compliance checks; ensure packaging, formatting, and final assembly meet all criteria.
Cross Functional Leadership & Facilitation: Facilitate proposal/kickoff meetings, content development sessions, and review cycles.
Coordinate inputs from subject matter experts (SMEs) including Actuary/Finance, Operations, Clinical, and other divisions.
Serve as central point of contact with Sales for draft development and tracking.
Content Orchestration & Quality: Orchestrate content development, assign sections, set guidance, and manage version control.
Ensure clarity, consistency, brand/style adherence, and persuasive storytelling across proposal.
Project Closure: Conduct retrospectives/lessons learned; document improvements and update templates, playbooks, and libraries. Archive submissions and artifacts according to policy and records requirements.
Documentation & Reporting: Produce status reports and executive updates; maintain traceability from requirements to submitted content. Maintain templates, checklists, and process documentation to drive repeatability and scale.
Data, Insights & Continuous Improvement: Capture win/loss feedback; analyze trends to inform future strategies. Investigate, recommend, and lead implementation of improvements to proposal practices, policies, tooling, and templates.
Team Leadership & Development: Provide day-to-day leadership of proposals; forecast resource needs; coordinate surge support (writers, editors, designers). Coach writers, vendors, and SMEs on process and quality standards.
Qualifications Required
3–5+ years managing complex proposals and/or large cross-functional projects with overlapping deadlines.
Demonstrated expertise in project lifecycle management, including compliance, scheduling, cross-functional coordination, and stakeholder communications.
Strong writing and editing skills; ability to synthesize SME input into clear, persuasive content and executive summaries.
Proficiency with productivity and collaboration tools (e.g., Word, Excel, PowerPoint, SharePoint/Teams, Asana or similar project management tools).
Proven ability to lead without formal authority, influence stakeholders, and drive accountability to deadlines.
Excellent organizational skills, attention to detail, and risk/issue management discipline.
Preferred
Experience in healthcare/health plan or similarly regulated industries.
APMP Foundation/Practitioner and/or PMP/CAPM (or equivalent) credentials.
Familiarity with industry best practices.
Experience coordinating legal/privacy/security responses and exception processes.
In-depth experience in proposal platforms/content libraries.
Other details
Fast paced, deadline driven environment with multiple concurrent proposals.
Occasional evening/weekend work during peak cycles; limited travel to Virginia Beach office as needed for proposal production, team meetings.
Education
High School / GED (Required)
Bachelor’s Degree (Preferred)
Certification/Licensure
One of the following certifications or equivalent (Preferred):
Project Management Institute Certified Associate Project Manager (CAPM)
Project Management Institute Project Management Professional (PMP)
Project Management Institute Agile Certified Practitioner (ACP)
Scrum, SAFe or equivalent
Experience
2+ years of experience in project management/project coordination, or a similar role (Required)
Healthcare (Preferred)
Care delivery (ambulatory, hospital, post-acute), health plan, corporate/shared services (Preferred)
Technical project management (Preferred)
Benefits
Medical, Dental, Vision plans
Adoption, Fertility and Surrogacy Reimbursement up to $10,000
Paid Time Off and Sick Leave
Paid Parental & Family Caregiver Leave
Emergency Backup Care
Long-Term, Short-Term Disability, and Critical Illness plans
Life Insurance
401k/403B with Employer Match
Tuition Assistance – $5,250/year and discounted educational opportunities through Guild Education
Student Debt Pay Down – $10,000
Reimbursement for certifications and free access to complete CEUs and professional development
Pet Insurance
Legal Resources Plan
Annual discretionary bonus if eligible
Sentara Health is an equal opportunity employer
and prides itself on the diversity and inclusiveness of its workforce. Diversity, inclusion, and belonging are guiding principles of the organization. This is a tobacco-free environment.
Remote work
positions may be available in states listed by Sentara Health: Alabama, Delaware, Florida, Georgia, Idaho, Indiana, Kansas, Louisiana, Maine, Maryland, Minnesota, Nebraska, Nevada, New Hampshire, North Carolina, North Dakota, Ohio, Oklahoma, Pennsylvania, South Carolina, South Dakota, Tennessee, Texas, Utah, Virginia, Washington, West Virginia, Wisconsin, and Wyoming.
#J-18808-Ljbffr