Senior Proposals Specialist
Employment Type: Full-Time, Direct Hire
About the Role
We are seeking a highly skilled Proposals Specialist to lead and manage proposal efforts from start to finish. This role is ideal for a marketing professional with strong design and layout skills, exceptional attention to detail, and the ability to collaborate across diverse teams. You will play a key role in creating compelling proposals and marketing materials that reflect strategic vision and win strategies.
Key Responsibilities
- Proposal Development:
- Translate proposal vision into engaging layouts and graphics using tools like Adobe InDesign.
- Create and edit narratives to ensure clarity, relevance, and compliance with client requirements.
- Maintain continuity and a singular voice throughout all proposal content.
- Planning & Coordination:
- Lead proposal planning sessions, including kick-off meetings, timelines, and responsibility matrices.
- Track assignments and deadlines for local and remote stakeholders to ensure timely delivery.
- Conduct client research to identify differentiators, risks, and strategic opportunities.
- Collaboration & Strategy:
- Work closely with internal teams to develop proposal strategies aligned with organizational goals.
- Coordinate interview preparation and presentation materials for prospective clients.
- Quality Assurance:
- Proof, edit, and format proposals for accuracy and compliance.
- Ensure all submissions are error-free, visually appealing, and delivered on time.
- Mentorship & Professional Development:
- Mentor junior team members on best practices and technical design skills.
- Participate in professional organizations to stay current with industry trends.
Qualifications
- Bachelor’s degree in Marketing, Communications, Journalism, or related field (preferred).
- 5–7 years of progressive experience in proposal development or related roles.
- Advanced proficiency in Adobe Creative Suite (InDesign, Photoshop, Illustrator) and Microsoft Office.
- Strong understanding of proposal fundamentals and best practices.
- Excellent project management, organizational, and communication skills.
- Ability to collaborate effectively and diplomatically with diverse teams.
- Certifications such as APMP or CPSM are a plus.
What We’re Looking For
- A creative thinker with a strong eye for design and detail.
- Someone who thrives in a fast-paced environment and can manage multiple priorities.
- A team player who can lead, influence, and maintain strong relationships across all levels.
Why Join Us?
- Opportunity to work on impactful projects that shape communities.
- Collaborative and inclusive work environment.
- Competitive compensation and benefits package.
- Professional growth and development opportunities.
Ready to make an impact? Apply today and help us deliver proposals that win!
Equal Opportunity Employer/Veterans/Disabled
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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance