Administrative Assistant (Digital Media Conversion)

divh2Administrative Assistant (Digital Media Conversion)/h2pGeorge Consulting is seeking an Administrative Assistant (Digital Media Conversion) to support NIPO at the Washington Navy Yard./ppRoles and Responsibilities:/pulliConversion of physical documentation into searchable digital files./liliOrganizing the digital file system for searchability, retrieval and archival of documents./liliAssist with back-office tasks from government lead./liliCommunicate with government personnel about files being converted./li/ulpSecondary Job Duties (Only when needed for backup):/pulliReceptionist shall answer telephones to relay incoming, outgoing, and intra-system calls and acts as a receptionist greeting visitors, determining nature of visits and directing visitors to appropriate persons./liliPhysical Security: Greet all visitors (Foreign Chief of Naval Operations (CNOs) and attaches, Corporate Executives, General and Flag Officers (FO/GO), etc.) and, as such, must be professional, dignified and proficient in dealings with senior officials; arrange VIP access into Navy IPO spaces, control access and badging, and maintain records of visiting dignitaries; track and record foreign visitors to Navy IPO via the Foreign Visitor System Confirmation Module (FVS-CM); process incoming visit requests; manage courier cards, visitors badges, property passes, etc. Arrange escorts for those personnel requiring such escort; ensure visitors comply with established security policy and procedures; ensure personal electronic devices (PEDS) of visiting personnel are properly safeguarded and returned to the owner upon completion of the visit; ensure proper security of the reception area during working hours, and proper lock-up at close of business./liliPersonnel Security: Maintain comprehensive personnel security data using MS Access. Prepare outgoing visit requests; use Defense Information System for Security (DISS) or its successor for clearance and visit request information; record security related training for all assigned personnel and support Contractors; receive, review and input security clearance data into the visitors database, ensuring that support Contractors visit request is up-to-date; file visit requests and maintain records; update security database and visitors database as needed./liliAntiterrorism/Force Protection (AT/FP): Maintain current data reflecting AT/FP training for all members of the activity and support Contractors; prepare Individual Force Protection Plans (IFPPs) for travelers; consult current country terrorist threat list when preparing IFPPs./liliInformation Security: Receive deliveries to the command, ranging from classified deliveries to supply; ensure proper protection of all deliveries, recording of all incoming items, and movement of these items for dissemination./liliTraining: Maintain records of all security training for members of the command; initial orientation, annual refresher briefings, Cyber Awareness briefings, AT/FP, Personally Identifiable Information (PII) training, Counterintelligence, etc./li/ulpThis position requires the ability to obtain an active Department of Defense Secret Security Clearance./ppRequired Skills

Experience:/pulliHigh School Diploma or GED/liliMust be comfortable with communicating with people daily and in person./liliUnderstand the importance of the security measures taken on-site and be able to enforce them properly with everyone entering the building./liliComfortable going on-site every day at the Washington Navy Yard./liliAbility to communicate effectively with all directors on-site./li/ul/div